Agenda Item   



                                                                                                                        ASR Control  23-001059




legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

County Executive Office   (Approved)

Department contact person(s):

KC Roestenberg (714) 567-5075 



Lynne Halverson (714) 834-5294



Subject:  First Quarter FY 2023-24 Information Technology Projects Progress Report


      ceo CONCUR

County Counsel Review

Clerk of the Board


No Legal Objection

Consent Calendar



3 Votes Board Majority




    Budgeted: N/A

Current Year Cost:   N/A

Annual Cost: N/A




    Staffing Impact:


# of Positions:            

Sole Source:   N/A

    Current Fiscal Year Revenue: N/A

   Funding Source:     N/A

County Audit in last 3 years: No

   Levine Act Review Completed: N/A


    Prior Board Action:         9/26/2023 #14, 6/27/2023 #27, 3/28/2023 #9, 12/20/2022 #10




Receive and file the Quarterly Information Technology Projects Progress Report for First Quarter FY 2023-24.







Receiving and filing the First Quarter FY 2023-24 Information Technology Projects Progress Report will provide the Board of Supervisors and the public with an update on the status of major County technology projects.







Since 2006, the Program Management Office (PMO) within the County Executive Office, Orange County Information Technology (OCIT) has reported quarterly on the status of Information Technology (IT) projects with a budget of $150,000 or more. Project status details are gathered from County department project managers and verified by the OCIT PMO. The First Quarter FY 2023-24 IT Projects Progress Report covers the period of July 1, 2023, through September 30, 2023, and is included with this Agenda Staff Report as Attachment A.


The number of projects in this reporting period is 22, six more than the number of projects reported in the previous quarter. One project, CalSAWS Migration Technical Support, was completed in the previous quarter. A total of seven new projects were added; these reflect projects that were funded effective July 1, 2023, with the start of the new Fiscal Year. The total project budget increased from $35,524,630 to $52,219,842.


During this reporting period, five projects experienced significant schedule delays and are in “Red” status (i.e., expected completion date is more than 20 percent of baselined schedule): CEO-Human Resources Services (HRS) Integrated Talent Management System (ITMS) - Performance Module; HCA Business Intelligence & Analytics; HCA Electronic Health Records (EHR) Interoperability; OCIT OC Agenda; and OC Sheriff's Department Automated Jail System (AJS).


In addition to the status of the individual projects, the complete progress report (Attachment A) provides information and data regarding the County’s IT project performance and investment trends over the last 12 quarters. 


The Board of Supervisors received the previous Quarterly IT Projects Progress Reports on September 25, 2023; June 27, 2023; March 28, 2023; December 20, 2022; and every previous quarter since May 24, 2016.


















Attachment A - First Quarter FY 2023-24 Information Technology Projects Progress Report