Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  23-000955

 

MEETING DATE:

12/19/23

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

2

SUBMITTING Agency/Department:

County Executive Office   (Approved)

Department contact person(s):

Thomas A. Miller (714) 834-6019 

 

 

James Treadway (714) 667-9700

 

 

Subject:  Approve Second Amendment to Development Agreement for Civic Center Upgrades

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

          Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost:   $773,911

Annual Cost: N/A

 

 

 

    Staffing Impact:

No

# of Positions:            

Sole Source:   N/A

    Current Fiscal Year Revenue: N/A

   Funding Source:     See Financial Impact Section

County Audit in last 3 years: No

   Levine Act Review Completed: Yes

 

    Prior Board Action:         8/23/22 #25, 9/25/2018 #40, 6/26/2018 #75, 4/25/2017 #40

 

RECOMMENDED ACTION(S):

 

 

1. Approve Amendment No. 2 to increase Master Development Budget for a separate Guaranteed Maximum Price to the Development Agreement between Capital Facilities Development Corporation and Griffin Structures, Inc. to provide an additional County of Orange Financed Component in the amount of $773,911, for a revised total cumulative amount not to exceed $27,368,236 for additional safety, security and signage enhancements to the County Superblock, and direct the Auditor-Controller or designee to make related payments.

 

2. Authorize the Chair of the Board of Directors of the Capital Facilities Development Corporation or designee to execute Amendment No. 2 to the Development Agreement and all documents necessary to implement and accomplish the contemplated increase to the Master Development Budget and the new Guaranteed Maximum Price for this project component.

 

 

 

 

 

SUMMARY:

 

Approval of Amendment No. 2 for a separate Master Development Budget for a Guaranteed Maximum Price of the Development Agreement between Capital Facilities Development Corporation and Griffin Structures, Inc. for improved public access and overall safety and security.

 

 

 

BACKGROUND INFORMATION:

 

On April 23, 2013, the County of Orange (County) Board of Supervisors (Board) approved Ordinance 13-003, which authorized a partnership with Related/Griffin, now organized as Griffin Structures, Inc. (Developer), to complete a comprehensive Civic Center Facilities Strategic Plan (Civic Center FSP) and, based upon the recommendations, to develop the Building 16 site County Administration South (CAS), with an option to develop the Building 14 site, County Administration North (CAN). The Civic Center FSP was completed pursuant to Agreement CT-080-13010515, dated April 16, 2013. On April 25, 2017, the Board certified the Final Environmental Impact Report No. 626 (Final EIR No. 626) for the Civic Center FSP and approved actions required for public financing of the construction of the CAS building and Building 18, County Conference Center. On June 26, 2018, the Board approved an agreement with the Developer for program management and initial design phase services for Phase 2A, which was planning and design of the new CAN building with P4 public parking surface lot. On September 25, 2018, the Board approved the demolition of former Buildings 11, 12 and 14 of the County Civic Center Superblock, construction of the CAN building and certified Addendum No. 1 to Final EIR No. 626. On June 22, 2021, the Board approved an increase to the Master Development Budget for a separate Guaranteed Maximum Price (GMP) of the Development Agreement (DA) between Capital Facilities Development Corporation (Corporation) and Griffin Structures, Inc. (Developer) to provide for the demolition of the former Hall of Administration (HOA) and the construction of P10 surface parking lot in its place. 

 

The CAN building is a six-story, approximately 254,000-square-foot office building located at 400 West Civic Center in Santa Ana. The building includes a new Board hearing room, as well as offices for the Board, County Executive Office, Clerk of the Board and County Counsel, among others. The CAN building was completed in late July 2022 and move-ins were completed in September 2022.  On August 23, 2022, the Board approved an increase to the master development budget for the demolition of the former Hall of Administration and construction of a surface parking lot, along with an amendment to the DA for the project.  OC Public Works staff worked closely with the Developer to verify the scope, materials and quantities to ensure they were in line with the County Project Delivery Manual, that the County got the best value out of the process and that the bids were within the reasonable range, and also reviewed and verified the bids received.

 

The Civic Center FSP and Final EIR No. 626 contemplate the demolition of the former HOA (also known as Building 10) and the construction of a surface parking lot in its place.  The demolition has been completed and the surface parking lot is slated to open in December 2023.  With this, the first two phases of the Civic Center FSP as originally approved by the Board will be completed. 

 

During the completion of the P10 surface parking lot additional requests and recommendations developed, including a request to add an additional County of Orange illuminated monument sign located at the corner of Ross Street and Civic Center Drive for better County visibility for the public; additional security bollards along Ross Street, and along the Promenade between the P4 and P10 parking surface lots; a second eAgenda kiosk monitor at Santa Ana Boulevard adjacent to the paseo entrance; and increasing traffic efficiency by adding a left-turn arrow traffic light adjustment into CAN parking from the westbound lane of Civic Center Drive.

 

CEO Real Estate is recommending the Board approve this separate GMP for this project component, which will take the form of a second amendment to the DA between the Corporation and the Developer to provide an additional County Financed Component in the amount of $773,911 for a revised total cumulative amount not to exceed $27,368,236.

 

Compliance with CEQA: This project component is a necessarily included element of the project considered in Final EIR No. 626 for the Civic Center FSP, which was certified by the Board on April 25, 2017, together with Addendum No. 1, certified by the Board on September 25, 2018, adequately addressed the effects of the proposed project component. No substantial changes have been made in the project, no substantial changes have occurred in the circumstances under which the project is being undertaken, and no new information of substantial importance to the project that was not known or could not have been known when the Final EIR No. 626 and Addendum No. 1 was certified have become known; therefore, no further environmental review is required.

 

 

 

FINANCIAL IMPACT:

 

Appropriations for this contract are included in the Countywide Capital Projects Non-General Fund 15D for FY 2023-24 and will be included in the budgeting process for future years.

 

 

 

STAFFING IMPACT:

 

N/A

 

 

 

REVIEWING AGENCIES:

 

OC Public Works

 

ATTACHMENT(S):

 

Attachment A - Amendment No. 2 to Development Agreement