Agenda Item AGENDA STAFF REPORT ASR
Control 23-000955 |
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MEETING
DATE: |
12/19/23 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
2 |
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SUBMITTING Agency/Department: |
County
Executive Office (Approved) |
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Department contact person(s): |
Thomas
A. Miller (714) 834-6019 |
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James
Treadway (714) 667-9700 |
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Subject: Approve Second Amendment to
Development Agreement for Civic Center Upgrades
ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $773,911 |
Annual Cost: N/A |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 8/23/22 #25, 9/25/2018 #40, 6/26/2018
#75, 4/25/2017 #40 |
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RECOMMENDED
ACTION(S):
1. Approve Amendment No. 2 to increase
Master Development Budget for a separate Guaranteed Maximum Price to the
Development Agreement between Capital Facilities Development Corporation and
Griffin Structures, Inc. to provide an additional County of Orange Financed
Component in the amount of $773,911, for a revised total cumulative amount
not to exceed $27,368,236 for additional safety, security and signage
enhancements to the County Superblock, and direct the Auditor-Controller or
designee to make related payments. |
2. Authorize the Chair of the Board of
Directors of the Capital Facilities Development Corporation or designee to
execute Amendment No. 2 to the Development Agreement and all documents
necessary to implement and accomplish the contemplated increase to the Master
Development Budget and the new Guaranteed Maximum Price for this project
component. |
SUMMARY:
Approval of Amendment No. 2 for a
separate Master Development Budget for a Guaranteed Maximum Price of the
Development Agreement between Capital Facilities Development Corporation and
Griffin Structures, Inc. for improved public access and overall safety and
security.
BACKGROUND
INFORMATION:
On April 23, 2013, the County of
Orange (County) Board of Supervisors (Board) approved Ordinance 13-003, which
authorized a partnership with Related/Griffin, now organized as Griffin
Structures, Inc. (Developer), to complete a comprehensive Civic Center Facilities
Strategic Plan (Civic Center FSP) and, based upon the recommendations, to
develop the Building 16 site County Administration South (CAS), with an option
to develop the Building 14 site, County Administration North (CAN). The Civic
Center FSP was completed pursuant to Agreement CT-080-13010515, dated April 16,
2013. On April 25, 2017, the Board certified the Final Environmental Impact
Report No. 626 (Final EIR No. 626) for the Civic Center FSP and approved
actions required for public financing of the construction of the CAS building
and Building 18, County Conference Center. On June 26, 2018, the Board approved
an agreement with the Developer for program management and initial design phase
services for Phase 2A, which was planning and design of the new CAN building
with P4 public parking surface lot. On September 25, 2018, the Board approved
the demolition of former Buildings 11, 12 and 14 of the County Civic Center
Superblock, construction of the CAN building and certified Addendum No. 1 to
Final EIR No. 626. On June 22, 2021, the Board approved an increase to the
Master Development Budget for a separate Guaranteed Maximum Price (GMP) of the
Development Agreement (DA) between Capital Facilities Development Corporation
(Corporation) and Griffin Structures, Inc. (Developer) to provide for the
demolition of the former Hall of Administration (HOA) and the construction of
P10 surface parking lot in its place.
The CAN building is a six-story,
approximately 254,000-square-foot office building located at 400 West Civic
Center in Santa Ana. The building includes a new Board hearing room, as well as
offices for the Board, County Executive Office, Clerk of the Board and County
Counsel, among others. The CAN building was completed in late July 2022 and
move-ins were completed in September 2022.
On August 23, 2022, the Board approved an increase to the master
development budget for the demolition of the former Hall of Administration and
construction of a surface parking lot, along with an amendment to the DA for the
project. OC Public Works staff worked
closely with the Developer to verify the scope, materials and quantities to
ensure they were in line with the County Project Delivery Manual, that the
County got the best value out of the process and that the bids were within the
reasonable range, and also reviewed and verified the bids received.
The Civic Center FSP and Final EIR No. 626
contemplate the demolition of the former HOA (also known as Building 10) and
the construction of a surface parking lot in its place. The demolition has been completed and the
surface parking lot is slated to open in December 2023. With this, the first two phases of the Civic
Center FSP as originally approved by the Board will be completed.
During the completion of the P10
surface parking lot additional requests and recommendations developed,
including a request to add an additional County of Orange illuminated monument
sign located at the corner of Ross Street and Civic Center Drive for better
County visibility for the public; additional security bollards along Ross
Street, and along the Promenade between the P4 and P10 parking surface lots; a
second eAgenda kiosk monitor at Santa Ana Boulevard adjacent to the paseo
entrance; and increasing traffic efficiency by adding a left-turn arrow traffic
light adjustment into CAN parking from the westbound lane of Civic Center
Drive.
CEO Real Estate is recommending the Board
approve this separate GMP for this project component, which will take the form
of a second amendment to the DA between the Corporation and the Developer to
provide an additional County Financed Component in the amount of $773,911 for a
revised total cumulative amount not to exceed $27,368,236.
Compliance
with CEQA: This
project component is a necessarily included element of the project considered
in Final EIR No. 626 for the Civic Center FSP, which was certified by the Board
on April 25, 2017, together with Addendum No. 1, certified by the Board on
September 25, 2018, adequately addressed the effects of the proposed project
component. No substantial changes have been made in the project, no substantial
changes have occurred in the circumstances under which the project is being
undertaken, and no new information of substantial importance to the project
that was not known or could not have been known when the Final EIR No. 626 and
Addendum No. 1 was certified have become known; therefore, no further
environmental review is required.
FINANCIAL
IMPACT:
Appropriations for this contract
are included in the Countywide Capital Projects Non-General Fund 15D for FY
2023-24 and will be included in the budgeting process for future years.
STAFFING
IMPACT:
N/A
REVIEWING
AGENCIES:
OC
Public Works
ATTACHMENT(S):
Attachment
A - Amendment No. 2 to Development Agreement