Agenda Item

AGENDA STAFF REPORT

 

ASR Control 23-000788

 

MEETING DATE:

10/31/23

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Sheriff-Coroner (Approved)

Department contact person(s):

Andrew Stephens (714) 647-1833

 

 

Brent Jasper (714) 349-9118

 

 

Subject: Authorize Use of County Resources to Recognize Sheriff Volunteers

 

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Resolution to Form

Consent Calendar

 

 

3 Votes Board Majority

 

 

 

Budgeted: Yes

Current Year Cost: $35,000

Annual Cost: See Financial Impact Section.

 

 

 

Staffing Impact:

No

# of Positions:

Sole Source: N/A

Current Fiscal Year Revenue: N/A

Funding Source: GF: 100%

County Audit in last 3 years: No

Levine Act Review Completed: N/A

 

Prior Board Action: 2/10/2015 #5

 

RECOMMENDED ACTION(S):

 

 

1.

Adopt resolution to find that the use of County resources for Sheriff-Coroner Department/ Special Operations Division, Mutual Aid Bureau volunteer recognition and recognition events serve a public purpose for the County of Orange in accordance with Government Code Section 26227 by honoring and recognizing volunteers who provide support and assistance throughout the Sheriff-Coroner Department, and to express appreciation for the volunteers' valuable services benefitting the residents of Orange County.

 

 

2.

Authorize expenditures in an amount not to exceed $35,000, per year to provide appreciation certificates, letters, plaques, awards, meals and refreshments to the volunteers of the Sheriff-Coroner Department's Special Operations Division at volunteer recognition events.

 

 

 

 

SUMMARY:

 

Approval of the expenditures of up to $35,000, per year to provide appreciation certificates, letters, plaques, awards, and meals and/or refreshments to Special Operations Division, Mutual Aid Bureau volunteers at recognition events will allow the Sheriff-Coroner Department to acknowledge volunteers' efforts and contributions to the County of Orange.

 

 

 

BACKGROUND INFORMATION:

 

On February 10, 2015, the Board of Supervisors (Board) adopted the County of Orange (County) Standards for Utilization of Volunteers (Resolution 15-008) identifying several key components that contribute to a well-structured and effective volunteer program, including the importance of both formal and informal volunteer recognition. Additionally, the President's Council of Service and Civic participation emphasizes the significance of recognizing volunteers to encourage a sustained commitment to civic participation and inspire others to make volunteering a central part of their lives.

 

Volunteers are an invaluable asset to the County and its residents as they facilitate projects, tasks, and services not always possible given current budget and staffing constraints. To continue and encourage growth and interest in volunteer services as well as emphasize appreciation of their effort and talent, the Sheriff's-Department (Sheriff) Special Operations Division, Mutual Aid Bureau would like to recognize its volunteers.

 

The Sheriff's Special Operations Division, Mutual Aid Bureau utilizes more than 100 Explorers who volunteer to provide services such as crowd control for parades, interacting with the public during child safety fairs and community expos, traffic control, color guard events and staffing for local community events. In 2023, the Explorers donated 14,429 hours of services to the County. It is estimated that these services would cost the County close to $1,288,199, per year if not provided by these volunteers. The Special Operations Division, Mutual Aid Bureau requests to recognize these volunteers annually at an Explorer Recognition Banquet.

 

Additionally, the Sheriff's Special Operations Division, Mutual Aid Bureau utilizes Reserve Sheriff Deputies, Professional Services Responders (PSRs), and Chaplains who volunteer to provide services such as transportation of arrestees; second person in a patrol car; security at parades, football games, Orange County Fair, Critical Incident responses, and other local events; Search and Rescue; bloodhound call-outs for the County; assisting Marine Operations and Sheriff Response Team; call-outs to assist with civil unrests and natural disasters; and numerous other functions. PSRs are non-sworn volunteers who provide administrative and leadership support in the areas of emerging technologies, communications, industrial relations, graphic arts, health care, and emergency response resources. PSRs also donate hours in the Sheriff's Search and Rescue and Aviation Support Units. PSRs donate their time with the use of emotionally support K9s and assist Peer Support during tragic events. Reserve Sheriff Deputies, PSRs, and Chaplains donated 77,390.30 hours in FY 2022-23. It is estimated that these services would cost the County close to $6,996,083, per year if not provided by these volunteers. The Special Operations Division requests to recognize the Reserve Sheriff Deputies, PSRs, and Chaplain volunteers annually at a Sheriff Mutual Aid Bureau Recognition Luncheon/Barbecue or other recognition event determined by the Mutual Aid Bureau.

Sheriff's Special Operations Division, Mutual Aid Bureau Reserves Division have been providing recognition events to Sheriff volunteers yearly since 2015 through 2020. Due to the Covid-19 pandemic, Sheriff's had not held another volunteer recognition event until this year. Sheriff is requesting an increase to the expenditure amount from $12,000, to $35,000. This is due to the overall increase in prices as well as adding the Explorer and Reserve Academies to the volunteer recognition program.

 

It is proposed that the annual expenditure be funded every year through the use of discretionary funds including General Fund dollars. It is requested that the Board authorize the use of County resources to recognize these volunteers, as referenced in the Recommended Action.

 

 

 

FINANCIAL IMPACT:

 

Appropriations and discretionary funds to off-set these expenses are included in the Sheriff-Coroner's FY 2023-24 Modified Budget for Budget Control 060, and will be included in the budgeting process for future years. Recognition events for all subsequent years will total no more than $35,000 per year.

 

 

 

STAFFING IMPACT:

 

N/A

 

 

ATTACHMENT(S):

 

Attachment A Draft Resolution
Attachment B - Government Code Section 26227
Attachment C - Resolution 15-008