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Agenda Item
ASR
Control 24-000810 |
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MEETING
DATE: |
12/17/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
5 |
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SUBMITTING Agency/Department: |
John
Wayne Airport (Approved) |
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Department contact person(s): |
Charlene
Reynolds (949) 252-5183 |
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Richard
Steele (949) 252-5264 |
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Subject: Approve Amendment Number One for
Armed Security Guard Services
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $1,614,766 |
Annual Cost: FY 2025-26 $3,987,016 |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 12/14/2021 #27 |
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RECOMMENDED
ACTION(S):
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1. |
Authorize the County
Procurement Officer or Deputized designee to execute Amendment Number One to
the Subordinate Contract with Universal Protection Service, LP dba Allied
Universal Security Services for Armed Security Guard Services, effective
February 1, 2025, through January 31, 2027, in an amount not to exceed
$8,018,664. |
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2. |
Pursuant to
Contract Policy Manual Section 3.3-113, authorize the County Procurement
Officer or Deputized designee to exercise a contingency contract increase,
not to exceed a total of 10 percent of the Contract amount for the first year
of the Contract, for the entire term of the Contract, including renewals, and
within the scope of work set forth in the Contract. The use of this
contingency contract increase is subject to approval requirements established
by the County Procurement Officer. |
SUMMARY:
Approval of the subordinate
contract with Universal Protection Service, LP dba Allied Universal Security
Services will fulfill a critical security function by providing continued
private security guard services at John Wayne Airport.
BACKGROUND
INFORMATION:
On December 14, 2021, the Board of
Supervisors (Board) approved and executed Subordinate Contract MA-280-22010553
with Universal Protection Service, LP dba Allied Universal Security Services
(AUS), effective February 1, 2022, through January 31, 2025, in an amount not
to exceed $8,618,267, with the option to renew for one additional two-year
term.
AUS provides services necessary to
meet Title 49 CFR 1542 Airport Security Regulations related to the enforcement
of airport access control procedure, applicable elements of the Airport
Security Plan, Department of Homeland Security (DHS)/Transportation Security
Administration security directives; vehicle traffic management; escorting;
assisting airport tenants, authorized visitors, and guests; and administrative
requirements. Assignments include: seven posts that provide departure and
arrival level curbside traffic management for all terminals (18 hours a
day/seven days per week), one air cargo vehicle access post (eight hours a
day/five days per week), three airfield vehicle access posts (24 hours a
day/seven days per week), one post that monitors the Terminal C Sterile Area
exit stairway and escalator (18 hours/seven days per week), one post that
conducts concession product inspection prior to entry into the terminal sterile
area (16 hours/seven days per week), one shift supervisor (24 hours/seven days
per week) for airfield security posts, and one shift supervisor (18 hours/seven
days per week) for terminal and curbside traffic posts. One Account Manager (40
hours/seven hours per week) and one Post Commander (8 hours/five days per week)
are assigned to effectively manage logistics, training, hiring, coaching,
counseling, terminations and administrative functions related to the private
security workforce covering over 8,000 monthly staffing hours at John Wayne
Airport (JWA).
AUS is also the only private
security company that maintains a DHS Safety Act Certification, which would
provide liability protections to JWA in the event of a terrorist attack.
Performance
Metrics
The following metrics have been
implemented to assess AUS’s performance:
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Goals |
FY 22/23 Actual |
FY23/24 Actual |
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Staff
13 security posts with qualified, trained personnel 100% of the time to meet
Title 49 CFR 1542 – Airport Security regulatory requirements |
100% |
100% (Average # of
hours: 7,732) |
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Staff
additional security posts and provide escort to support construction projects |
100% |
100% (Total # of
hours: 20) |
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April
2023: Develop, train security officers, and implement a random employee
screening (“Aviation Worker Screening”) Program to meet TSA Security
Directive deadline of September 2023 |
N/A |
Amendment One to
AUS contract Program
implemented before TSA required deadline |
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Conduct
Aviation Worker Screening and report prohibited items when discovered to TSA
and Orange County Sheriff's Department personnel |
N/A |
Total Employees
Screened: 8,924 Total Prohibited
Items Reported: 5 |
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Maintain
DHS Safety Act Certification Rating (80 percent minimum to pass) |
99% |
99% |
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Report
security incidents to the Orange County Sheriff’s Department – Airport Police
Services |
10 |
15 |
JWA is seeking to
renew the contract with AUS for an additional two years, in an amount not to
exceed $8,018,664. This is an annual increase of $1,136,576 compared to years
one, two, and three. The reason for this annual cost increase is due to the
following:
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1. |
In April 2023, a
TSA Security Amendment was published requiring all regulated airports to
establish phase one of a program to randomly screen aviation workers, the
“Aviation Worker Screening (AWS) Program” entering the Terminal Sterile Area
before September 25, 2023. JWA was able to meet this regulatory deadline
before the effective date due to AUS’ ability to hire, train, and support the
additional security requirement. Phase two of this TSA Security Amendment
will require additional responsibilities before April 2026. Two positions
would be added. A female and male security officer are assigned to each AWS
deployment. |
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2. |
On January 1,
2024, California Assembly Bill 1522 (AB 1522) enacted the “Healthy
Workplaces, Healthy Families Act of 2014,” which requires employers to
provide paid sick leave to employees. The implementation of this law has
prompted an increase in sick leave requests, which in turn, contributes to
AUS being below minimum staffing and several security officers not being
relieved for breaks and lunches to comply with the California meal and rest
break law. Two positions would be added to cover breaks and lunches. |
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3. |
The increased
construction activity due to terminal tenant improvement projects and capital
improvement projects has generated the need to enforce traffic Orange County
Code of Ordinances (OCCO) and Airport Security Plan regulations. Vehicle
drivers are regularly stopping in emergency lanes and drive lanes, and
leaving unauthorized vehicles unattended prior to the first traffic signal on
the lower level (Arrivals) curbsides. One position would be added seven days
per week during peak traffic times to manage these areas. |
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4. |
The increased
construction activity has also increased after-hours escort and security gate
monitoring requests. |
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5. |
Promoting the
Site Supervisor to an Assistant Account Manager position is necessary to
accomplish the following: - Respond to private security complaints
and emergency incidents, liaison with
Airport Operations and Sheriff’s Department personnel, and generate
daily TSA
required reports seven days per week, 8:00 AM to 11:30 PM. Current
manager
coverage is Monday through Friday only, 8:00 AM to 5:00 PM. - Promptly coordinate late construction
project escort and access requests. - Provide overtime authorization. |
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6. |
Allow AUS to
replace an existing pickup truck ($1,200 monthly) with a vehicle that has
more seating capacity ($1,500 monthly) to transport more security personnel
between security posts and parking locations. |
Prior to contract expiration, JWA
will participate in the solicitation of a new Regional Cooperative Agreement
(RCA) for Security Guard Services before the expiration date of September 30,
2026. JWA will then award a new Subordinate Contract prior to this amendment's
expiration date, January 31, 2027.
JWA requests that the Board
authorize, pursuant to Contract Policy Manual Section 3.3-114, the County
Procurement Officer or Deputized designee to exercise a contingency contract
cost increase in an amount not to exceed 10 percent of the contract amount for
the first year of the contract, for the entire term of the contract, including
renewals, and within the scope of work set forth in the contract. The use of
this contingency contract cost increase is subject to approval requirements
established by the County Procurement Officer.
The Contractor’s performance has
been confirmed satisfactory. JWA has verified there are no concerns that must
be addressed with respect to the Contractor’s ownership/name, litigation status
or conflicts with County interests.
The Orange County Preference Policy
(OCPP) was applicable and incorporated into this RCA. There was one OCPP
qualified proposal submitted into this solicitation, High Level Security
Solutions, Inc. and based on the final scoring, a contract was awarded to this
OCPP qualified vendor, receiving an eight percent point advantage as a
qualified Disabled Veteran Business Enterprise/Orange County Local Small
Business.
The Contract does not currently
include subcontractors or pass through to other providers. See Attachment C for
the Contract Summary Form.
Compliance
with CEQA:
This action is not a project within the meaning of the California Environmental
Quality Act (CEQA) Guidelines Section 15378 and is therefore not subject to
CEQA, since it does not have the potential for resulting in either a direct
physical change in the environment; or a reasonably foreseeable indirect
physical change in the environment. The approval of this agenda item does not
commit the County to a definite course of action in regard to a project since
it is an amendment to a contract for security protection services. This
proposed activity is therefore not subject to CEQA. Any future action connected
to this approval that constitutes a project will be reviewed for compliance
with CEQA.
FINANCIAL
IMPACT:
Appropriations for this Contract
are included in Fund 280, Airport Operating Fund, FY 2024-25 Budget and will be
included in the budgeting process for future years.
The Contract referenced in this
agenda item contains language that permits reductions or termination of the
Contract immediately and without penalty if approved funding or appropriations
are not forthcoming.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A – Amendment Number One to Subordinate Contract MA-280-22010553 with Universal
Protection Service, LP dba Allied Universal Security Services
Attachment B – Contract Summary Form
Attachment C – Title 49 Code of Federal Regulations Part 1542 - Airport
Security and the Airport Security Plan
Attachment D – California Assembly Bill 1522 (AB 1522)