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Agenda Item
ASR
Control 23-000788 |
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MEETING
DATE: |
10/31/23 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
Sheriff-Coroner (Approved) |
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Department contact person(s): |
Andrew
Stephens (714) 647-1833 |
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Brent
Jasper (714) 349-9118 |
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Subject: Authorize Use of County Resources
to Recognize Sheriff Volunteers
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Resolution to Form |
Consent
Calendar |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $35,000 |
Annual Cost: See Financial Impact Section. |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 2/10/2015 #5 |
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RECOMMENDED
ACTION(S):
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1. |
Adopt resolution
to find that the use of County resources for Sheriff-Coroner Department/
Special Operations Division, Mutual Aid Bureau volunteer recognition and
recognition events serve a public purpose for the County of Orange in
accordance with Government Code Section 26227 by honoring and recognizing
volunteers who provide support and assistance throughout the Sheriff-Coroner
Department, and to express appreciation for the volunteers' valuable services
benefitting the residents of Orange County. |
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2. |
Authorize
expenditures in an amount not to exceed $35,000, per year to provide
appreciation certificates, letters, plaques, awards, meals and refreshments
to the volunteers of the Sheriff-Coroner Department's Special Operations
Division at volunteer recognition events. |
SUMMARY:
Approval of the expenditures of up
to $35,000, per year to provide appreciation certificates, letters, plaques,
awards, and meals and/or refreshments to Special Operations Division, Mutual
Aid Bureau volunteers at recognition events will allow the Sheriff-Coroner
Department to acknowledge volunteers' efforts and contributions to the County
of Orange.
BACKGROUND
INFORMATION:
On February 10, 2015, the Board of
Supervisors (Board) adopted the County of Orange (County) Standards for
Utilization of Volunteers (Resolution 15-008) identifying several key
components that contribute to a well-structured and effective volunteer
program, including the importance of both formal and informal volunteer
recognition. Additionally, the President's Council of Service and Civic
participation emphasizes the significance of recognizing volunteers to
encourage a sustained commitment to civic participation and inspire others to
make volunteering a central part of their lives.
Volunteers are an invaluable asset
to the County and its residents as they facilitate projects, tasks, and
services not always possible given current budget and staffing constraints. To
continue and encourage growth and interest in volunteer services as well as
emphasize appreciation of their effort and talent, the Sheriff's-Department
(Sheriff) Special Operations Division, Mutual Aid Bureau would like to
recognize its volunteers.
The Sheriff's Special Operations
Division, Mutual Aid Bureau utilizes more than 100 Explorers who volunteer to
provide services such as crowd control for parades, interacting with the public
during child safety fairs and community expos, traffic control, color guard
events and staffing for local community events. In 2023, the Explorers donated 14,429 hours of services to the
County. It is estimated that these
services would cost the County close to $1,288,199, per year if not provided by
these volunteers. The Special Operations Division, Mutual Aid Bureau requests
to recognize these volunteers annually at an Explorer Recognition Banquet.
Additionally, the Sheriff's Special
Operations Division, Mutual Aid Bureau utilizes Reserve Sheriff Deputies,
Professional Services Responders (PSRs), and Chaplains who volunteer to provide
services such as transportation of arrestees; second person in a patrol car;
security at parades, football games, Orange County Fair, Critical Incident
responses, and other local events; Search and Rescue; bloodhound call-outs for
the County; assisting Marine Operations and Sheriff Response Team; call-outs to
assist with civil unrests and natural disasters; and numerous other functions. PSRs
are non-sworn volunteers who provide administrative and leadership support in
the areas of emerging technologies, communications, industrial relations,
graphic arts, health care, and emergency response resources. PSRs also donate
hours in the Sheriff's Search and Rescue and Aviation Support Units. PSRs
donate their time with the use of emotionally support K9s and assist Peer Support
during tragic events. Reserve Sheriff Deputies, PSRs, and Chaplains donated
77,390.30 hours in FY 2022-23. It is estimated that these services would cost
the County close to $6,996,083, per year if not provided by these volunteers.
The Special Operations Division requests to recognize the Reserve Sheriff
Deputies, PSRs, and Chaplain volunteers annually at a Sheriff Mutual Aid Bureau
Recognition Luncheon/Barbecue or other recognition event determined by the
Mutual Aid Bureau.
Sheriff's Special Operations
Division, Mutual Aid Bureau Reserves Division have been providing recognition
events to Sheriff volunteers yearly since 2015 through 2020. Due to the
Covid-19 pandemic, Sheriff's had not held another volunteer recognition event
until this year. Sheriff is requesting an increase to the expenditure amount
from $12,000, to $35,000. This is due to the overall increase in prices as well
as adding the Explorer and Reserve Academies to the volunteer recognition
program.
It is proposed that the annual
expenditure be funded every year through the use of discretionary funds
including General Fund dollars. It is requested that the Board authorize the
use of County resources to recognize these volunteers, as referenced in the
Recommended Action.
FINANCIAL
IMPACT:
Appropriations and discretionary
funds to off-set these expenses are included in the Sheriff-Coroner's FY
2023-24 Modified Budget for Budget Control 060, and will be included in the
budgeting process for future years. Recognition events for all subsequent years
will total no more than $35,000 per year.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A – Draft Resolution
Attachment B - Government Code Section 26227
Attachment C - Resolution 15-008