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Agenda Item
ASR
Control 23-000290 |
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MEETING
DATE: |
10/31/23 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
2,
3 |
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SUBMITTING Agency/Department: |
Health
Care Agency (Approved) |
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Department contact person(s): |
Mindy
Winterswyk (714)-834-5052 |
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Debra
Baetz (714) 834-2830 |
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Subject: Renewal Amendment No. 3 for Unarmed
Security Guard Services
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $150,000 |
Annual Cost: FY 2024-25 $225,000 |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 11/29/2022 #39, 3/22/2022 #23 |
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RECOMMENDED
ACTION(S):
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1. |
Approve Amendment No. 3 to renew
Contract with AG Coast Corporation for Unarmed Security Guard Services,
effective January 1, 2024, through March 31, 2025, in an amount not to exceed
$375,000, for a revised cumulative contract total amount not to exceed $1,723,000. |
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2. |
Authorize County Procurement Officer or
Deputized designee to execute Amendment No. 3 to the Contract with AG Coast
Corporation, as referenced in the Recommended Action above. |
SUMMARY:
Approval of Amendment No. 3 with AG
Coast Corporation for Unarmed Security Guard Services will help maintain a
secure environment for disaster medical supplies and equipment as well as a
safe environment for County employees at various Health Care Agency locations.
BACKGROUND
INFORMATION:
The Health Care Agency (HCA)
currently utilizes Unarmed Security Guard Services with AG Coast Corporation at
three locations in support of Medical Health Services: two facilities in
Irvine, and one additional location at HCA's distribution center in Santa Ana.
Unarmed Security Guard Services provide protection to County's assets and
inventory. These assets include rented box trucks filled with equipment and
supplies, large warehouse caches for disasters that includes personal
protective equipment and heavy emergency equipment. The properties at these
locations are being temporarily utilized and do not have the physical barriers
necessary to maintain security.
On April 1, 2020, the County
Procurement Office issued a Regional Cooperative Agreement (RCA) No. RCA-017-20010006
with AG Coast Corporation, effective April 1, 2020, through March 31, 2025.
On September 30, 2021, HCA executed
a Contract with AG Coast Corporation to provide unarmed security guard services
under Deputy Purchasing Agent (DPA) delegated authority, in an amount not to
exceed $199,000, for a nine-month term, effective September 30, 2021.
On March 22, 2022, your Honorable
Board of Supervisors (Board) approved Amendment No. 1 to renew the Contract
with AG Coast Corporation for a six-month period, effective July 1, 2022. Below
is a table summarizing the contract activity from 2021 to present:
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Board Date |
Contract/Amendment |
Action |
Term |
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N/A |
Contract |
Contract
executed under DPA authority |
September 30,
2021 – June 30, 2022 |
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3/22/2022 |
Amendment No.1 |
Board approved
contract increase and renewal for six months |
July 1, 2022 –
December 31, 2022 |
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11/29/2022 |
Amendment No. 2 |
Board approved
contract renewal |
January 1, 2023
– December 31,
2023 |
Scope
of Service
AG Coast Corporation provides
Unarmed Security Guard Services to ensure safety by maintaining a visible
presence, patrolling parking lots, checking building perimeter doors, providing
escort services, reporting suspicious activity and trespassers, etc. AG Coast
Corporation provides attendance logs and daily reports in a timely manner. No
days have been missed. In addition, the Contractor provides Security Incident
Reports on an "as needed" basis when incidents arise.
Performance
Outcomes
The Contractor's performance has
been confirmed as satisfactory. AG Coast Corporation has met measurable
expectations during the current Contract term. Its performance was measured by
adherence to contracted staffing levels, work hours and absence of reportable
incidents. During this past year, AG Coast Corporation provided the contracted
staffing levels and was present during agreed upon work hours, without
significant exception. In addition, there were no significant reportable
incidents of disturbance, trespass, theft, vandalism or assault during its
contracted hours.
This Contract does not currently
include subcontractors or pass through to other providers. See Attachment B for
Contract Summary Form.
HCA has verified there are no
concerns that must be addressed with respect to Contractor's ownership/name,
litigation status or conflicts of interests. The Orange County Preference
Policy is not applicable to this contract amendment.
HCA requests that the Board authorize the
County Procurement Officer or Deputized designee to execute Amendment No. 3
with AG Coast Corporation as referenced in the Recommended Actions.
FINANCIAL
IMPACT:
Appropriations for this Contract
are included in HCA's Budget Control 042 FY 2023-24 Budget and will be included
in the budgeting process for future years.
Should services need to be reduced
or terminated due to lack of funding, the Contract contains language that
allows HCA to give a 30-day notice to either terminate or renegotiate the level
of services to be provided. The notice will allow HCA adequate time to
transition or terminate services to participants, if necessary.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A - Amendment No. 3 to Contract MA-042-22010466 for Unarmed Security Guard
Services with AG Coast Corporation
Attachment B - Contract Summary Form
Attachment C - Redline Version to Attachment A