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Agenda Item
ASR
Control 24-000485 |
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MEETING
DATE: |
06/25/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
Sheriff-Coroner (Approved) |
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Department contact person(s): |
Brian
Wayt (714) 647-1803 |
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Dave
O'Connell (714) 647-1803 |
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Subject: Advertise Job Order Contracts for
Various Services
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
No
Legal Objection |
Consent
Calendar |
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3
Votes Board Majority |
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Budgeted: N/A |
Current Year
Cost: N/A |
Annual Cost: N/A |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 6/27/2023 #10, 10/18/2022 S42E,
8/23/2022 #5 |
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RECOMMENDED
ACTION(S):
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1. |
Adopt the list of prequalified
contractors to bid on Job Order Contracts for General Building,
Electrical, Mechanical, Roofing and Low Voltage Systems, Locks and Security
Services. |
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2. |
Adopt the May 2024 Job Order Contract
Unit Price Book - Construction Task Catalog and Technical Specifications
prepared by The Gordian Group, Inc., which are on file with the Clerk of the
Board. |
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3. |
Approve the Bid Documents for Job Order
Contracts for General Building, Electrical, Mechanical, Roofing and Low
Voltage Systems, Locks and Security Services, which are on file with the
Clerk of the Board. |
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4. |
Authorize the Clerk of the Board to
advertise the Job Order Contracts for bids and set 2:00 PM. Pacific Time,
August 21, 2024, as the time and date for the bid opening, unless extended
pursuant to Public Contract Code Section 4104.5. |
SUMMARY:
Approval of the Bid Documents and
authorizing the Clerk of the Board to advertise Job Order Contracts for various
contracting services will support expediting the completion of Sheriff-Coroner
Department’s repair, remodeling, rehabilitation and maintenance projects and
improve public safety and customer service.
BACKGROUND
INFORMATION:
The Board of Supervisors (Board)
has approved the establishment of a Job Order Contract (JOC) program to
expedite completion of repair, remodeling and rehabilitation projects involving
existing County facilities and structures. The JOC program includes a
competitive public works bidding process based on a price adjustment factor
that is multiplied by the unit prices of materials, equipment and labor
established by the County's consultant, The Gordian Group, Inc. (Gordian). The
Job Order Contract Unit Price Book and Technical Specifications (Price Book)
were previously approved by the Board on June 27, 2023, as part of the Bid
Documents. The Sheriff-Coroner Department (Sheriff) is requesting the Board to
approve the updated Price Book dated May 2024, which is on file with the Clerk
of the Board.
For over 25 years, Gordian has been
a leading-edge construction procurement services company to public and private
facility and infrastructure owners in North America that greatly benefit from
Job Order Contracting's time and cost-saving advantages. Gordian has developed
the necessary bid documents to seek contractors for public works projects.
These documents include the technical specifications and prices for each task;
the general JOC requirements, conditions, and details; the JOC Agreement;
Notice to Contractors; and the Bid Proposal Form. The documents are all
currently on file with the Clerk of the Board and have been in use with other
County departments since 2010.
The purpose of the JOC program is to
expedite services as defined by the Public Contract Code for maintenance,
remodeling, rehabilitation, and repair work. These projects include major and
minor repairs and replacements deemed necessary for the safe and efficient
operation of Sheriff’s facilities. The current one-year JOC contracts for
General and other construction specialty trade services were approved by the
Board on September 26, 2023.
On March 11, 2024, pursuant to
Section 6.1 of the County of Orange Design and Construction Procurement Policy
Manual, Sheriff publicly advertised for Job Order Contracting Prequalification
for General Building, Electrical, Mechanical, Roofing and Low Voltage Systems,
Locks and Security Services in order to establish a list of prequalified firms
that will be eligible to bid on the respective JOCs.
On April 1, 2024, Sheriff received
prequalification submittals from the following firms:
General
Building Services
AMTEK
Construction
Bitech
Construction Co., Inc.
Blackstone
Builders Inc.
CTG
Construction, Inc. dba C.T. Georgiou Painting Co.
Dalke
& Sons Construction, Inc.
Dewberry
Design-Builders, Inc.
Exbon
Development, Inc.
Horizons
Construction Co. Int'l, Inc.
MIK
Construction, Inc.
New
Creation Engineering and Builders Inc.
Quincon,
Inc.
SJD&B,
Inc.
Vincor
Construction, Inc.
Electrical
Services
ABM
Electrical & Lighting Solutions, Inc.
Amtek
Construction
Baker
Electric & Renewables LLC
CML
Security, LLC
Federal
Technology Solutions Inc.
Mel-Smith
Electric, Inc.
Mechanical
Services
ABM
Building Solutions, LLC
Athena
Engineering, Inc.
Pan-Pacific
Mechanical, LLC
Roofing
Services
AME
Builders Inc. dba AME Roofing
Best
Contracting Services, Inc.
Bishop,
Inc.
Low
Voltage Systems, Locks, and Security Equipment Services
CML
Security, LLC
Upon review of the prequalification
submittals received by Sheriff’s independent, third party, Sheriff found that
all of the above firms met the prequalification requirements, with the
exception of the following four (4) firms that failed the prequalification
requirements:
-Innovative Engineering Systems Inc dba
Agilitech (Electrical Services)
-Siemens Industry Inc (Electrical
Services)
-Innovative Engineering
Systems Inc dba Agilitech (Low Voltage Systems, Locks,
and Security Equipment Services)
-Siemens Industry Inc (Mechanical
Services)
On May 2, 2024, Sheriff’s staff
notified each contractor of the prequalification results. Firms that do not
possess applicable current and valid license(s) at the time of bid will be
disqualified from bidding.
As the current JOCs are expiring,
Sheriff is requesting Board approval to advertise for bids to continue the JOC
program for new one-year contracts. For the one-year contracts, contractors
will be sought for General Building, Electrical, Mechanical, Roofing and Low
Voltage Systems, Locks, and Security Equipment Services to allow for a capacity
not to exceed $5.8 million each. Firms that submit the lowest composite price
adjustment factors may be recommended to the Board for selection.
Compliance
with CEQA: This action is not a project within the
meaning of the California Environmental Quality Act (CEQA) Guidelines Section
15378 and is therefore not subject to CEQA, since it does not have the
potential for resulting in either a direct or physical change in the
environment, or a reasonably foreseeable indirect physical change in the
environment. The approval of this agenda item does not commit the County to a
definite course of action in regard to a project since it involves
authorization to advertise for JOCs. This proposed activity is therefore not
subject to CEQA. Any future action connected to this approval that constitutes
a project will be reviewed for compliance with CEQA.
FINANCIAL
IMPACT:
There is no financial impact
associated with these Recommended Actions. However, after bids are received and
evaluated, Sheriff will return to the Board for vendor selection. The funding
source of each project will vary depending on the nature of the project.
Routine maintenance projects will be funded from Budget Control 060,
Sheriff-Coroner. Construction and facilities development projects will be
included in Fund 14Q, Sheriff-Coroner Construction and Facility Development and
will be potentially funded from Budget Control 060, Sheriff-Coroner or Budget
Control 036, Capital Projects.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A - Notice Inviting Bids for General Building Services
Attachment B - Notice Inviting Bids for Electrical Services
Attachment C - Notice Inviting Bids for Mechanical Services
Attachment D - Notice Inviting Bids for Roofing Services
Attachment E – Notice Inviting Bids for Low Voltage Systems, Locks, and
Security Equipment Services
Attachment F - Public Contract Code 4104.5
Attachment G - Notice of Publication