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Agenda Item
ASR
Control 23-000286 |
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MEETING
DATE: |
06/06/23 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
5 |
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SUBMITTING Agency/Department: |
OC
Public Works (Approved) |
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Department contact person(s): |
Tom
Koutroulis (714) 834-4122 |
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James
Treadaway (714) 667-9700 |
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Subject: Award Contracts for Prima Deshecha
Landfill Infrastructure Phase 1A Project
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $3,800,000 |
Annual Cost: FY 2023-24 $2,544,276 |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 5/24/2011 #71 |
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RECOMMENDED
ACTION(S):
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1. |
Award contract to Sukut Construction,
LLC for the Prima Deshecha Landfill Infrastructure Phase 1A Project in the
amount of $5,192,239, effective upon execution of all necessary signatures,
to be completed within 180 calendar days of the effective date of the Notice
to Proceed. |
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2. |
Authorize the Director of OC Public
Works or designee to execute the contract with Sukut Construction, LLC. |
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3. |
Award contract to Tetra Tech BAS, Inc.
for the Prima Deshecha Landfill Infrastructure Phase 1A Project, Construction
Administration and Construction Quality Assurance, effective upon Board of
Supervisors approval, to be completed within 260 calendar days, in an amount
not to exceed $1,152,037. |
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4. |
Authorize the Director of OC Public
Works or designee to execute the contract with Tetra Tech BAS, Inc. |
SUMMARY:
Award of a construction contract
and a contract for Construction Administration and Construction Quality
Assurance for the Prima Deshecha Landfill Infrastructure Phase 1A Project will
support continued landfill operations and compliance with state and federal
regulations.
BACKGROUND
INFORMATION:
OC Waste & Recycling (OCWR) is
responsible for managing the County of Orange (County) solid waste disposal
system, including South Region Landfills, which consists of the active Prima
Deshecha Landfill (Prima) and five closed solid waste disposal sites. Prima was
opened in 1976 to meet the solid waste disposal needs of the southern portion
of Orange County. Prima is a 1,530-acre landfill site located within
unincorporated Orange County, the City of San Juan Capistrano and the City of
San Clemente. The landfill operation is currently located in an area designated
as Zone 1, which has capacity to accept trash through approximately 2040.
The Prima Infrastructure Phase 1A
Project (Project) includes geotechnical mitigation, including earthwork,
installation buttresses and construction of acceleration and deceleration ramps
on Avenida La Pata, allowing safer access to and from Prima for future planned
development within the landfill and other appurtenances. The Project will
provide continued disposal services for the County and increase operational and
development efficiencies.
On February 22,
2023, OC Public Works issued Pre-Qualification documents through the County
online bidding system. Three contractors responded and were pre-qualified and
allowed to submit proposals in response to the County’s subsequent Invitation
for Bid (IFB).
On March 14, OC
Public Works issued an IFB to the pre-qualified contractors for the Project.
One bid was received and deemed responsive.
The following
summarizes the bid received and provides a comparison against the Engineer's
Estimate (EE):
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Base Bid |
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Engineer’s Estimate |
$6,299,000 |
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Sukut
Construction, LLC |
$5,192,239 |
A full summary of the bid received can be
found in the Bid Summary as Attachment D.
The lowest
responsive and responsible bid submitted by Orange County based Sukut
Construction, LLC (Sukut) for the Project is approximately 17 percent below the
EE of $6,299,000. OC Public Works has reviewed the bid submitted by Sukut and
verified that the difference is not the result of errors or omissions in the
estimate but is attributed to aggressive competitive bidding between the three
prequalified bidders.
OC Public Works is
procuring construction services for this Project in accordance with the 2020
Design and Construction Procurement Policy Manual (DCPM), Section 4.
Sukut’s license
number was verified as current and active through the California Contractors
State License Board database on March 30, 2023. A copy of the verification is
on file.
OC Public Works
has conducted due diligence on Sukut. Reference checks were satisfactory and
completed with San Bernardino County and Tulare County regarding similar projects.
The contract with
Sukut includes subcontractors. See Attachment C for information regarding
subcontractors and Contract Summary Forms.
OCWR does not have
sufficient in-house resources, expertise or equipment to provide Construction
Administration and Construction Quality Assurance Services (Services),
including biological monitoring, paleontological and archeological monitoring,
construction engineering support or construction geotechnical engineering
support for the Project. Therefore, it is necessary for OCWR to retain Services
to supplement staff and provide this specialized expertise.
On September 1,
2020, OC Public Works issued a Request for Qualifications to establish a
Qualified Vendor List (QVL) for Landfill Construction Support Services. Tetra Tech
BAS, Inc. (Tetra Tech), a Los Angeles County based contractor on the QVL is
being recommended for the establishment of a contract for Services.
OC Public Works is
procuring these Services in accordance with the 2020 DCPM, Section 3.3-102.
The Orange County
Preference Policy (OCPP) is not applicable to the award of the proposed
contract with Sukut or Tetra Tech because the OCPP is not applicable to
contracts procured in accordance with the DCPM.
Tetra Tech’s
license number was verified as current and active through the Department of
Consumer Affairs database on October 1, 2020. Copies of the verification is on
file.
OC Public Works
has conducted due diligence on Tetra Tech. Reference Checks were satisfactory
and completed with the City of Santa Barbara, Merced County and San Bernardino
County regarding similar services.
The contract with
Tetra Tech includes subcontractors. See Attachment C for information regarding
subcontractors and Contract Summary Forms.
OC Public Works is
recommending the Board award Contract MA-299-23010965 with Sukut in the amount
of $5,192,239 for the Project, effective upon execution of all necessary
signatures, to be completed within 180 calendar days of the effective date of
the Notice to Proceed.
OC Public Works is
also recommending the Board award Contract MA-299-23011228 with Tetra Tech for
Services, effective upon Board of Supervisors approval, to be completed within
260 calendar days, in an amount not to exceed $1,152,037.
Compliance with CEQA: The circumstances
of this Project are substantially the same as Final Environmental Impact Report
(EIR) No. 610, certified by the Board on May 24, 2011, and in Addendum No.
610-5, certified by the Director of OCWR on September 22, 2021. Together, Final
EIR No. 610 and Addendum No 610-5 adequately address the effects of the
proposed Project. No substantial changes have been made in the Project, no
substantial changes have occurred in the circumstances under which the Project
is being undertaken and no new information of substantial importance to the
Project, which was not known or could not have been known when Final EIR No.
610 was certified or through the date of approval and adoption of Addendum No.
610-5 has become known; therefore, no further environmental review is required.
FINANCIAL
IMPACT:
Appropriations for the contracts are
included in Fund 273, OCWR Capital Project, FY 2022-23 Budget and will be
included in the budgeting process for future years.
The contracts include a provision stating
the contracts are subject to, and contingent upon, applicable budgetary
appropriations being approved by the Board for each fiscal year during the term
of the contracts. If such appropriations are not approved, the contracts may be
immediately terminated without penalty to the County.
STAFFING
IMPACT:
N/A
REVIEWING
AGENCIES:
OC
Waste & Recycling
ATTACHMENT(S):
Attachment
A - Contract MA-299-23010965 with Sukut Construction, LLC
Attachment B - Contract MA-299-23011228 with Tetra Tech BAS, Inc.
Attachment C - Contract Summary Form
Attachment D - Bid Summary
Attachment E - Project Location Map