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Agenda Item
ASR
Control 24-000326 |
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MEETING
DATE: |
06/04/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
OC
Community Resources (Approved) |
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Department contact person(s): |
Dylan
Wright (714) 480-2788 |
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Renee
Ramirez (714) 480-6483 |
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Subject: Approve California Department of
Aging Memorandum of Understanding and Funding
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement(s) and Resolution(s) |
Discussion |
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3
Votes Board Majority |
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Budgeted: N/A |
Current Year
Cost: N/A |
Annual Cost: N/A |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: N/A |
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RECOMMENDED
ACTION(S):
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1. |
Adopt
the resolution as approved by the County Counsel to: |
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a. |
Approve the
Memorandum of Understanding AAA-2425-22 with the California Department of
Aging for the coordination of Older American Act Services for the term July
1, 2024, through June 30, 2029, Contractor Certification Clauses, Information
Integrity and Security Statement, and California Civil Rights Laws
Certification, and Older Americans Act and Older Californians Act Program
Guide dated April 10, 2024; |
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b. |
Authorize the OC
Community Resources Director or designee to execute Memorandum of
Understanding AAA-2425-22 with the California Department of Aging for the
coordination of Older American Act Services for the term July 1, 2024,
through June 30, 2029, Contractor Certification Clauses, Information
Integrity and Security Statement, and California Civil Rights Laws
Certification; |
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c. |
Authorize the OC
Community Resources Director or designee to execute future amendments and/or
any additional administrative or ministerial documents required by the
California Department of Aging related to Memorandum of Understanding
AAA-2425-22; and |
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d. |
Authorize the OC Community Resources
Director or designee to approve and/or execute all amendments to the Older
Americans Act and Older Californians Act Program Guide dated April 10, 2024,
required by the California Department of Aging for the term July 1, 2024,
through June 30, 2029. |
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2. |
Accept grant award in the amount of
$17,781,064 for Area Plan Programs for the term July 1, 2024, through June
30, 2025. |
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3. |
Accept grant
award in the amount of $872,684 for Title V Senior Community Services
Employment Program for the term July 1, 2024, through June 30, 2025. |
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SUMMARY:
Approval of the Memorandum of
Understanding and Older Americans Act and Older Californians Act Program Guide
with the California Department of Aging and acceptance of Area Plan and Title V
Senior Community Services Employment Program FY 2024-25 funding will ensure the
continued provision of Older Americans Act and Older Californians Act programs,
serving older adults 60 years or older, caregivers and persons with
disabilities in Orange County.
BACKGROUND
INFORMATION:
As an Area Agency on Aging (AAA),
OC Community Resources/Office on Aging (OCCR/OoA) receives funding from the
California Department of Aging (CDA) to provide services to older adults,
caregivers and persons with disabilities in Orange County.
CDA previously required an executed
State Standard Agreement (SSA) between CDA and OCCR/OoA to receive program
funding. The California Budget Act of 2023 (Assembly Bill 102) included
language that allows for “annual local assistance by direct allocation to an
Area Agency on Aging to support older adult programs. Direct allocations will
be provided via Memoranda of Understanding and supplemental agreements,
wherever necessary, between the CDA and the Area Agency on Aging.” See
Attachment A for Assembly Bill 102, Section 127. With this authority, CDA is
now requiring a five-year Memorandum of Understanding (MOU) with AAAs,
effective July 1, 2024, to continue receiving funding to provide Older American
Act (OAA) and Older Californians Act (OCA) services. The MOU describes the
AAA’s obligations to perform work and services related to the OAA programs
according to the requirements of the MOU and a new Older Americans Act and
Older Californians Act Program Guide dated April 10, 2024 (Program Guide)
described below.
While no funding is directly tied
to it, the MOU allows CDA to directly allocate funding received by CDA through
the OAA and OCA to the AAAs without the need to execute annual contracts or
amendments. The programs impacted by this MOU are Area Plan (AP), Health
Insurance Counseling and Advocacy Program (HICAP), Medicare Improvements for
Patients and Providers Act (MIPPA) and Title V Senior Community Services
Employment Program (TV SCSEP).
The MOU is accompanied by the
Program Guide, which defines the responsibilities for providing OAA and OCA
assistance and/or related support services and may be unilaterally updated by
CDA. The MOU references the Program Guide and obligates OCCR/OoA to perform the
obligations described therein. CDA will update the Program Guide on an annual
basis and/or whenever there is an update to federal and/or state laws,
regulations, policies and/or directives that impact guidance provided within
the Program Guide. CDA provided a Summary of Changes to compare the existing
SSAs and the MOU and Program Guide. See Attachment B for the Summary of
Changes. CDA requires certain terms and conditions to be included in OCCR/OoA’s
provider contracts, as described in the MOU and Program Guide. OCCR/OoA will
revise its contracts with providers at the beginning of the fiscal year to
include these new terms. Providers will have an opportunity to review the scope
of services prior to execution of their contract amendments.
Additionally, OCCR/OoA is
requesting acceptance of FY 2024-25 AP and TV SCSEP program funding grant
awards to support adult day care, case management, in-home services, legal
assistance, nutrition services, transportation, family caregiver support
services, ombudsman program services, elder abuse prevention and senior
employment services. OCCR/OoA offers Information & Assistance and health
promotion as direct services; all other services are provided by contracted
service providers pursuant to the Request for Proposal process.
Annual and one-time-only program
funding allocations will be released by CDA through Program Memos and will
require OCCR/OoA to perform according to the requirements in the MOU and
Program Guide. OCCR/OoA will present all future CDA funding allocations
governed by the MOU and Program Guide (AP, HICAP, MIPPA, and TV SCSEP) to the
Board of Supervisors (Board) through the County Grants Report. The HICAP and
MIPPA programs have different funding periods than AP and TV SCSEP, and are
therefore not included in this Agenda Staff Report (ASR).
This MOU contains non-standard
insurance and indemnification provisions required by the State. Specifically,
County and its subcontractors are required to provide a minimum level of
insurance. Non-standard provisions have been reviewed and approved by Risk
Management. See Attachment C for the Risk Assessment or Modification of
Insurance Terms Form.
This ASR is being submitted to the
Board less than 30 days prior to the start of the MOU due to OCCR/OoA receiving
the final MOU from CDA in late April. This item has been placed on the next
available Board meeting agenda after necessary review by staff and County
Counsel.
FINANCIAL
IMPACT:
Revenue for this Agreement will be
included in Budget Control 012 FY 2024-25 Budget.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A - Assembly Bill 102, Section 127
Attachment B - MOU/Program Guide Summary of Changes
Attachment C - Risk Assessment or Modification of Insurance Terms Form
Attachment D - Resolution
Attachment E - Memorandum of Understanding AAA-2425-22 between California
Department of Aging and County of Orange Office on Aging
Attachment F - Contractor Certification Clauses, Information Integrity and
Security Statement, and California Civil Rights Laws Certification
Attachment G - Older Americans Act and Older Californians Act Program Guide
dated April 10, 2024
Attachment H - Area Plan and Title V Senior Community Services Employment
Program Budget Displays