Agenda Item AGENDA STAFF REPORT ASR Control 24-000313
MEETING DATE:	06/04/24
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	All Districts
SUBMITTING Agency/Department:	County Executive Office (Approved)
Department contact person(s):	Karalyn Meeh (714) 834-4146
	Diana Chepi (714) 834-7035

Subject: Memorandum of Understanding Between the County and Court FY 2024-25

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

3 Votes Board Majority

Budgeted: N/A

Current Year Cost: N/A

Annual Cost: See Financial Impact Section

Staffing Impact:

# of Positions:

Sole Source: No

Current Fiscal Year Revenue: N/A

Funding Source: See Financial Impact Section	County Audit in last 3 years: No
Levine Act Review Completed: N/A

Prior Board Action: 6/6/2023 #48

RECOMMENDED ACTION(S):

1. Authorize the County Executive Officer or designee to execute the Memorandum of Understanding between the County of Orange and the Superior Court of California, Orange County for the Provision of Services for the term beginning July 1, 2024, through June 30, 2025.

2. Authorize the County Procurement Officer or Deputized designee, to adjust the annual contract amount to reflect any mid-year budget adjustments for County contracts associated with this Memorandum of Understanding, pursuant to Section 3.3-111 of the Contract Policy Manual.

SUMMARY:

Approval of the Memorandum of Understanding between the County of Orange and Superior Court of California, County of Orange for Court and County mutual provision of services will fulfill requirements of the Trial Court Funding Act.

BACKGROUND INFORMATION:

In 1999, Assembly Bill 233 transferred the Courts from the County of Orange’s (County) jurisdiction to the state, creating the Superior Court of California, County of Orange (Court). Since that time, the County and Court have entered into an annual Memorandum of Understanding (MOU) for the mutual provision and compensation of services provided by or for each other.

On June 6, 2023, the Board of Supervisors (Board) approved modification agreements between the County and Court for the exchange and compensation of various services for the term July 1, 2023, through June 30, 2024.

The services provided by the County are included in Attachment A of this Agenda Staff Report (ASR) detailed as Attachments A through H within the MOU. The costs of the services provided by the County are reimbursed by the Court and the estimated costs of these services are included in Attachment C of this ASR detailed as Exhibit 1. The actual revenue to the County will vary based on the Court's actual usage during the year.

The services provided by the Court are included in Attachment A of this ASR detailed as Attachments 1 through 10 within the MOU. The costs of the services provided by the Court are reimbursed by the County and the estimated costs of these services are included in Attachment C of this ASR detailed as Exhibit 1. The actual cost to the County will vary based on County’s actual usage during the year.

This ASR seeks your Board’s approval for the modified agreements between the County and Court for the exchange and compensation of various services. The County and Court have collaborated in order to update the MOU. The term of the MOU for the Provision of Services between the County and Court is for July 1, 2024, through June 30, 2025.

FINANCIAL IMPACT:

The MOU for County Services to the Court and the Court Services to the County include estimated cost agreed upon by both parties, and these amounts will be included in the FY 2024-25 Budget. Budgets may be modified during the FY 2024-25 Mid-Year Budget adjustments to reflect changes in the estimated cost agreed upon by both parties based on actual usage of services. The estimated revenue to County departments through payment for County provided service is $4,487,533; this does not include actual costs to be charged to the Courts per the rates in Exhibit 1. The estimated cost for Court-provided services to the County is $11,433,911 and is 100 percent Net County Cost; this does not include actual costs to be charged to the County per Exhibit 1. Recommended Action No. 2 will provide authorization to the County Procurement Officer or Deputized designee, to adjust the annual contract amount to reflect any Mid-Year Budget adjustments as approved by the Board without further Board action.

STAFFING IMPACT:

N/A

REVIEWING AGENCIES:

Auditor-Controller
Health Care Agency
OC Public Works
Public Defender
Treasurer-Tax Collector

ATTACHMENT(S):

Attachment A – MOU #551995
Attachment B – MOU - Redline
Attachment C – Exhibit 1 – Estimated Costs and Rates
Attachment D - OCIT Rates
Attachment E – CAPS+ Upgrade Notification