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Agenda Item
ASR
Control 23-001129 |
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MEETING
DATE: |
06/04/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
4 |
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SUBMITTING Agency/Department: |
OC
Public Works (Approved) |
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Department contact person(s): |
Fiona
Man (714) 647-3953 |
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Steve
Carrillo (714) 955-0129 |
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Subject: Approve Contract for Gilbert Street
Improvements at Railroad Crossing Project
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $1,113,849 |
Annual Cost: N/A |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 12/19/2023 #20, 6/6/2023 #11,
7/27/2021 #10 |
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RECOMMENDED
ACTION(S):
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1. |
Award contract to J & E Construction
Corporation for the Gilbert Street Improvements at Railroad Crossing (Phase
2), effective upon Board of Supervisors approval, to be completed within 160
working days of the effective date of the Notice to Proceed in the amount of
$1,113,849. |
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2. |
Authorize the Director of OC Public
Works or designee to execute the contract with J & E Construction
Corporation. |
SUMMARY:
Award of the contract for the
Gilbert Street Improvements at Railroad Crossing (Phase 2) will support
construction responsibilities on Union Pacific Railroad right-of-way that will
support pedestrian and traffic safety.
BACKGROUND
INFORMATION:
The Gilbert Street Improvements at
Railroad Crossing (Phase 2) Project (Project) is located at the intersection of
Gilbert Street and Pacific Place, about 40 feet south of the Union Pacific
Railroad (UPRR) crossing, within unincorporated Orange County and the City of
Stanton shown on the Project Location Map (Attachment D). The Project is
included in the OC Public Works 7-Year Capital Improvement Program FY 2023-24
through FY 2029-30 adopted by the Board of Supervisors (Board) on June 6, 2023.
In 2016, OC Public Works completed
a road diet project on Gilbert Street to improve the roadway configuration from
a 4-lane to a 3-lane roadway with dedicated bike lanes, referred to as the
Gilbert Street Improvements (Phase 1) Project. Subsequently, the California
Public Utilities Commission contacted OC Public Works, stating that the
uncontrolled left turn movement from Pacific Place could be a potential hazard
due to the intersection’s proximity to the railroad tracks and the frequency of
school buses accessing the Magnolia School District’s Maintenance, Operations
and Transportation Service Center. OC Public Works conducted a traffic study at
the intersection in compliance with the California Manual on Uniform Traffic
Control Devices. The study recommended new traffic signal control at the
intersection of Gilbert Street and Pacific Place. On July 27, 2021, the Board
adopted Resolution No. 21-087 to establish traffic signal control at the
intersection of Gilbert Street and Pacific Place.
The Project will install new
traffic signals at this intersection with railroad grade crossing protection
devices, including new railroad crossing gates and raised center medians, new
Americans with Disabilities Act-compliant curb ramps and sidewalks and asphalt
roadway and concrete railroad panel restoration. These improvements will
enhance traffic flow for vehicles, discourage vehicles from circumventing the
lowered railroad gates and improve the pedestrian path of travel.
Implementing these improvements
required UPRR and the County of Orange (County) to enter into a cooperative
Public Highway At-Grade Crossing Agreement (Agreement). The Agreement, which
was approved by the Board on December 19, 2023, stipulates the construction and
maintenance responsibilities of both entities. The County is solely responsible
for all Project costs. UPRR granted the County the additional easement rights
to facilitate the construction of the Project.
On February 21, 2024, OC Public Works
issued pre-qualification documents for the Project through the County’s online
bidding system. Five contractors responded and were pre-qualified and allowed
to submit proposals in response to the County’s subsequent Invitation for Bid
(IFB).
On March 8, 2024, OC Public Works issued
an IFB to the pre-qualified contractors for the Project. Five bids were
received and deemed responsive. See Attachment C for the Bid Summary.
The following summarizes the responsive
bids and provides a comparison against the Engineer’s Estimate (EE):
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Base
Bid |
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EE |
$1,007,055 |
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J & E
Construction Corporation |
$1,113,849 |
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All American
Asphalt |
$1,395,335 |
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Beador
Construction Company, Inc. |
$1,514,300 |
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PALP, Inc. |
$1,569,790 |
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Los Angeles
Engineering, Inc. |
$1,778,500 |
The lowest responsive and responsible bid
submitted by J & E Construction Corporation (Contractor) for this Project
is approximately 11 percent above the EE of $1,007,055. OC Public Works has
reviewed the bid submitted by the Contractor and verified that the difference
is not the result of errors or omissions in the estimate but is attributed to
the prevailing competitive market conditions of the region.
OC Public Works is procuring Services for
this Project in accordance with the 2020 Design and Construction Procurement
Policy Manual (DCPM), Section 4. The Orange County Preference Policy is not
applicable to contracts procured in accordance with the DCPM.
OC
Public Works is recommending the Board award Contract MA-080-24010216
(Contract) to the Contractor for the Project, effective upon Board approval, to
be completed within 160 working days of the effective date of the Notice to
Proceed in the amount of $1,113,849.
Pursuant to 2020 DCPM Section 6.10(2),
upon award of the Contract by the Board, receipt and approval by OC Public
Works of the Contractor’s bonds and insurance and on satisfaction of any other
prerequisites to the Contractor’s performance, the Director of OC Public Works
or designee will execute the Contract and the Project Manager will issue the
Notice to Proceed, which begins the performance period of the Contract.
The Contractor’s license number was
verified as current and active through the Contractors State License Board
database as of March 26, 2024. A copy of the verification is on file. The
Contractor is based in San Bernardino County.
OC Public Works has conducted due
diligence on the Contractor. Reference checks were satisfactory and completed
with City of Los Angeles, Los Angeles County and Naval Facilities Engineering
Systems Command Southwest regarding similar projects.
This Contract includes subcontractors. See
Attachment B for information regarding subcontractors and the Contract Summary
Form.
Compliance
with CEQA:
The proposed Project was previously determined to be Categorically Exempt from
CEQA pursuant to Sections 15301 and 15303 (Class 1 and 3) of the CEQA
Guidelines because the exemptions provide for maintenance of existing streets
and installation of electrical and other utility extensions and street
improvements, which are considered minor modifications, and which involve
negligible or no expansion of use. The Notice of Exemption was filed with the
OC Clerk-Recorder on July 28, 2021. The proposed Project is still consistent
with this determination.
FINANCIAL
IMPACT:
Appropriations for the Contract are
included in Fund 174, OC Road – Capital Improvement Projects, FY 2023-24
Budget.
The proposed Contract includes a
provision stating the Contract is subject to and contingent upon, applicable
budgetary appropriations being approved by the Board for each fiscal year
during the term of this Contract. If such appropriations are not approved, this
Contract may be immediately terminated without penalty to the County.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A - Contract MA-080-24010216 with J & E Construction Corporation
Attachment B - Contract Summary Form
Attachment C - Bid Summary
Attachment D - Project Location Map