Agenda Item AGENDA STAFF REPORT ASR Control 24-000307
MEETING DATE:	05/07/24
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	All Districts
SUBMITTING Agency/Department:	Probation (Approved)
Department contact person(s):	Daniel Hernandez (714) 645-7001
	Jessica Johnson (714) 645-7004

Subject: California Department of Corrections Pine Grove Youth Camp Agreement

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Consent Calendar

3 Votes Board Majority

Budgeted: Yes

Current Year Cost: $16,640

Annual Cost: FY 2024-25 $47,840
FY 2025-26 $47,840

Staffing Impact:

# of Positions:

Sole Source: No

Current Fiscal Year Revenue: N/A

Funding Source: State: 100% (DJJ Realignment (JJRBG))	County Audit in last 3 years: No
Levine Act Review Completed: N/A

Prior Board Action: N/A

RECOMMENDED ACTION(S):

Adopt Resolution authorizing the Chief Probation Officer or designee to execute any agreements, amendments, extensions, or documents with the California Department of Corrections and Rehabilitation for the provision of Pine Grove Youth Conservation Camp placement and services to eligible County of Orange youth supervised by the Probation Department as may be ordered by the court pursuant to Welfare and Institutions Code Section 730.

Authorize the Chief Probation Officer or designee to execute California Department of Corrections and Rehabilitation (CDCR) Agreement allowing eligible County of Orange youth supervised by the Probation Department to participate in the CDCR Pine Grove Youth Conservation Camp, in an amount not to exceed $112,320, effective upon Board of Supervisors approval or execution of all necessary signatures, whichever occurs later, through and including June 30, 2026, with the option to extend for three additional one-year terms.

SUMMARY:

Approval of the California Department of Corrections and Rehabilitation (CDCR) Agreement and Resolution will allow youth supervised by the Probation Department who qualify, to participate in the CDCR Pine Grove Youth Conservation Camp ("Fire Camp").

BACKGROUND INFORMATION:

The California Department of Forestry and Fire Protection (CALFIRE) and California Department of Corrections and Rehabilitation (CDCR) jointly operate Pine Grove Youth Conservation Camp (Pine Grove). Pine Grove provides housing, care, and training to County youthful offenders. Camp partners include Amity Foundation and Anti-Recidivism Coalition (ARC) which collaboratively instill a therapeutic community for youth participating in the camp. Comprehensive rehabilitative program services are uniquely designed to accommodate youth employment schedules, youth specific needs, and address: Positive Reinforcement and Ethics, Criminal Addictive Thinking, Violence Interruption and Knowledge, Motivational Incentives and Success, Restorative Justice and Empathy, Substance Abuse Counseling, Reentry and Reintegration services and Transitional Planning and Housing. Additional program services include an athletic fitness/sports program, college coursework, community service, religious services, and volunteer programs.

Individuals eligible for the services under Senate Bill (SB) 823 are youth adjudicated for serious and/or violent offenses under Welfare and Institutions Code § (WIC) 707(b), between the ages of 14 and 17 years old at the time of the offense and are under the jurisdiction of the juvenile court. Youth ages 18 to 25 who are not WIC § 707(b) offenders but are under the supervision of or housed by the Probation Department may also be eligible for these services.

The overarching goal of Pine Grove is to reduce incarceration, provide supportive programming, assist with community reentry, and lower recidivism for the target population involved in the juvenile justice system and is in direct alignment with the goals of the OC CARES 2025 Vision.

The agreement between the County of Orange and CDCR is capped at 10 youth to be housed at Pine Grove at any one time. There is a cost to Probation of $81 per youth per day while in firefighting training and $10 per day for each youth housed at Pine Grove. The youth will receive 96 hours of training to receive six professional entry-level wildland fire service certificates. It takes twelve days of training to receive these 96 hours. One certificate is received from CALFIRE and five additional certificates are received from the National Wildfire Coordination Group.

Youth eligibility will be determined by CDCR and County criteria. The agreement requires that a medical, mental health and dental screening of the youth be completed by the County and provided to CDCR for review and approval based on the screening. The County is responsible for the transportation and associated costs of the youth to and from Pine Grove. The County is responsible for the transportation of the youth for local, state, and federal court appearances.

CDCR provides basic healthcare to the youth consistent with services provided at existing CDCR Fire Camps. Costs beyond basic healthcare, including but not limited to, medical costs incurred prior to a youth’s return to the County, are the responsibility of the County. The County performs all commitment time calculations for youth while housed at Pine Grove and provides CDCR with an initial release date and any changes to the release date to facilitate the return of the youth to the County within 30 days of his/her release.

CDCR requires the County to adopt a resolution to participate in Pine Grove Youth Conservation Camp, so Probation requests the Board of Supervisors (Board) adopt the Resolution authorizing the Chief Probation Officer or designee to execute agreements, amendments, extensions, or documents with CDCR, as detailed in the Recommended Action.

Additionally, Probation requests that the Board authorize the Chief Probation Officer or designee to execute the initial agreement with CDCR, effective upon Board approval or execution of all necessary signatures, whichever occurs later through and including June 30, 2026, in an amount not to exceed $112,320, as detailed in the Recommended Action. Although the contract terms permit the contract to be extended indefinitely upon agreement between CDCR and the County, Probation is requesting Board authorization to extend for three additional one-year terms. California Department of General Services (DGS) is CDCRs contract approval authority. After CDCR receives the signed contract back from the County, along with the required Resolution, it will be forwarded to DGS for final stamp and signature of approval, at which point it will become effective.

As required by CDCR, the agreement includes non-standard insurance and indemnification language. CEO Risk Management has reviewed and approved Mutual Hold Harmless provision.

FINANCIAL IMPACT:

The Contract is aligned with the County’s OC CARES Initiative and addresses the needs identified by Probation. Appropriations for the Contract are included in Budget Control 057 FY 2023-24 and will be included in the budgeting process for future years. Services within this Contract qualify to be covered by SB 823 funds received from the State for the SB 823 eligible youth population. Services will be provided to the youth who are not SB 823 eligible, however, funding for services provided to that population will be covered by department funds. The contract contains language that will allow for immediate termination or modification without penalty if funding for the administration of this contract were to be reduced and/or not available.

STAFFING IMPACT:

N/A

ATTACHMENT(S):

Attachment A – Board Resolution
Attachment B – County of Orange Pine Grove Agreement C5611901
Attachment C – Welfare and Institutions Code § (WIC) 730
Attachment D – Welfare and Institutions Code § (WIC) 707(b)
Attachment E – Contract Summary Form
Attachment F – Risk Assessment or Modification of Insurance Terms