Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  24-000196

 

MEETING DATE:

04/23/24

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Sheriff-Coroner   (Approved)

Department contact person(s):

John McCulloch  (714) 647-1807 

 

 

Kirsten Monteleone (949) 206-6101

 

 

Subject:  Approve Amendment Number Two to Pepperdine University Contract

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

          Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: N/A

Current Year Cost:   N/A

Annual Cost: FY 2024-25 $394,939

 

 

 

    Staffing Impact:

No

# of Positions:            

Sole Source:   No

    Current Fiscal Year Revenue: N/A

   Funding Source:     State: 100% (State Crime Prevention Act)

County Audit in last 3 years: No

   Levine Act Review Completed: Yes

 

    Prior Board Action:         11/29/2022 #26, 6/22/2021 #7, 6/2/2020 #4, 6/25/2019 #40

 

RECOMMENDED ACTION(S):

 

Authorize the County Procurement Officer or Deputized designee to execute Amendment Number Two to the Pepperdine University Contract for provision of youth diversion counseling services, effective July 1, 2024, through June 30, 2025, in the amount of $394,939, for a cumulative total contract amount not to exceed $1,527,499.

 

 

 

SUMMARY:

 

Approval of Amendment Number Two to the Pepperdine University contract will allow the Sheriff-Coroner Department to contract for the provision of youth diversion counseling services to divert juveniles from criminal behavior and substance abuse by providing individual assessment and treatment.

 

 

 

BACKGROUND INFORMATION:

 

The state Crime Prevention Act of 2000 (AB 1913) provides funding for the ongoing operation of a youth counseling and diversion program established by the Sheriff-Coroner Department (Sheriff) to divert juveniles from criminal behavior and substance abuse by providing individual assessment and treatment.  Services are provided to juveniles referred by Sheriff, the Probation Department, parents, schools and to any juvenile desiring such services. Services include intake assessments; individual, family, parent, and group counseling; drug and alcohol classes; case management; and client advocacy.

 

These services have been provided via contracts for almost 15 years and no liability issues have occurred. Participation by the parents and youth in the diversion services is voluntary. Pepperdine has provided services to approximately 443 youth and their families during the contract term of July 1, 2023, through December 1, 2023, including nearly 3,000 hours of counseling services.

 

The following table details the recent contract history with Pepperdine University (Pepperdine) for youth counseling and diversion program services.

 

Board of Supervisors (Board) Approved

 

Amendment

 Number or

Contract

 

 

 

Contract Term

 

 

Contract

Amount

 

 

 

Comments

5/8/18

Four

7/1/18 - 6/30/19

$350,705

Board approved renewal of contract MA-060-18011370 pursuant to County's 2017 Contract Policy Manual Section 3.3-102.

 

6/25/19

Five

7/1/19 - 6/30/20

$350,705

Board approved extension of contract MA-060-18011370 to complete Request for Proposals (RFP) process pursuant to County's 2018 Contract Policy Manual Section 3.3-106.

 

6/02/20

Six

7/1/20 – 6/30/21

$350,705

Board approved extension of contract to accommodate the delay caused by the COVID-19 Pandemic situation and allow time to complete RFP process pursuant County's 2019 Contract Policy Manual Section 3.3-106.

 

6/22/21

Contract

7/1/21 - 6/30/24

$1,052,115

New contract MA-060-21011079 approved by the Board pursuant to County's 2019 Contract Policy Manual section 3.3-102.

 

 

11/29/22

One

7/1/22 - 6/30/23

$431,150

Contract MA-060-21011079 increase of $80,445 and authorization to execute future amendments to increase the not to exceed amount, approved by the Board pursuant to County's 2021 Contract Policy Manual Section 3.3-112

 

Sheriff now requests Board approval of Amendment Number Two to the contract with Pepperdine for the term of July 1, 2024, through June 30, 2025, as noted in the Recommended Action. This contract does not currently include subcontractors or pass through to other providers. See Attachment C for the Contract Summary Form. On November 29, 2022, the Board authorized the County Procurement Officer or deputized designee to execute future amendments to increase the not to exceed amount should Sheriff receive State funding through the Juvenile Justice Crime Prevent Act earmarked for Sheriff’s youth counseling and diversion program. As such, the Sheriff will increase the not to exceed amount for this Amendment Number Two if it receives such funding and based on the prior conferred authority.

 

Contractor performance has been confirmed as at least satisfactory. Sheriff has verified that there are no concerns that must be addressed with respect to contractor's ownership/name, litigation status or conflicts with County interests. The Orange County Preference Policy is not applicable to this contract amendment. 

 

 

 

FINANCIAL IMPACT:

 

Appropriations for this contract are included in the Sheriff-Coroner Department's FY 2024-25 Budget for Budget Control 060 and will be included in the budgeting process for future fiscal years. This contract contains language allowing the Sheriff-Coroner Department to terminate the contract or reduce the level of services without penalty with cause or without cause in the event that funding is reduced and/or not available to continue funding the contract.

 

 

 

STAFFING IMPACT:

 

N/A

 

 

ATTACHMENT(S):

 

Attachment A - Amendment Number Two to Contract MA-060-21011079
Attachment B - Redline of Previous Amendment
Attachment C - Contract Summary Form