Agenda Item AGENDA STAFF REPORT ASR Control 24-000164
MEETING DATE:	04/09/24
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	All Districts
SUBMITTING Agency/Department:	OC Community Resources (Approved)
Department contact person(s):	Dylan Wright (714) 480-2788
	Renee Ramirez (714) 480-6483

Subject: Approve Assignment and Contract for Senior Community Service Employment Program

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

3 Votes Board Majority

Budgeted: N/A

Current Year Cost: N/A

Annual Cost: FY 2024-25 $802,870

Staffing Impact:

# of Positions:

Sole Source: No

Current Fiscal Year Revenue: N/A

Funding Source: FED: 100% (Department of Labor)	County Audit in last 3 years: No
Levine Act Review Completed: Yes

Prior Board Action: 6/6/2023 #35, 5/24/2022 #58

RECOMMENDED ACTION(S):

Authorize the County Procurement Officer or Deputized designee to execute Assignment, Assumption and Consent Agreement to transfer and assign the Contract for Title V Senior Community Service Employment Program services from SER-Jobs for Progress, Inc.-San Joaquin Valley to Managed Career Solutions, SPC, effective April 16, 2024.

Authorize the County Procurement Officer or Deputized designee to execute Amendment Number Eight to the Contract with Managed Career Solutions, SPC for Title V Senior Community Service Employment Program services to update the contractor’s name from SER-Jobs for Progress, Inc.-San Joaquin Valley to Managed Career Solutions, SPC, update certain obligations and information within the Contract, and increase the amount by $802,870, effective July 1, 2024, through June 30, 2025, for a new contract total amount not to exceed $2,414,307.

Authorize the County Procurement Officer or Deputized designee to execute future amendment(s) to the Contract with Managed Career Solutions, SPC that are ministerial, non-material and administrative, in accordance with updated and/or revised California Department of Aging guidance, state contract terms and regulations from California Department of Aging and/or increase the contract amount up to the maximum annual allocation to be awarded to the County from the California Department of Aging for the term of the Contract provided the contract amendment(s) are approved as to form by the Office of the County Counsel.

SUMMARY:

Approval of the Assignment, Assumption and Consent Agreement and Amendment with Managed Career Solutions, SPC to administer the Senior Community Service Employment Program will provide employment and training services for older adults that will assist in improving their long-term employment outcomes.

BACKGROUND INFORMATION:

The Title V Senior Community Service Employment Program (SCSEP) provides persons who are 55 years and older with part-time, work-based training opportunities in local companies and community service agencies and assists program participants in obtaining unsubsidized employment. In addition to training with the local host agencies, participants have access to a variety of supportive services, such as personal and job-related counseling, job search assistance and job referrals. SCSEP is a program funded through California Department of Aging (CDA).

On January 18, 2022, OC Community Resources/Office on Aging (OCCR/OoA) released Request for Proposal (RFP) #012-222711-NC for SCSEP through BidSync.com. Proposals were received from three applicants, one of which was deemed non-responsive. Responsive applicants were evaluated and scored by a qualified evaluation panel on the following criteria: Applicant’s Experience; Qualifications of Personnel; Adequacy of Facility, Program Plan and Methodology; Coordination of Resources; and Budget Price Sheet. SER-Jobs for Progress, Inc.-San Joaquin Valley (SER) and Managed Career Solutions, SPC (MCS) were deemed eligible providers.

Based on the evaluation panel’s recommendation, the initial contract and subsequent annual renewal were awarded to SER and approved by the Board of Supervisors (Board) on May 24, 2022, and June 6, 2023, respectively. However, SER has been challenged in meeting contract performance and fiscal standards throughout their contract term. As SER was a new contractor, OCCR/OoA focused on program implementation and processes during the first year of the contract. During the second year of the contract, SER and OCCR/OoA determined that the continual issues SER was having with performance could not be overcome. SER and OCCR/OoA mutually agreed to end the contract with SER in the best interest of service delivery for the County and assign the contract to MCS.

MCS is an experienced job training and workforce provider, currently providing Workforce Innovation and Opportunity Act programs in Los Angeles County as well as being a previous contractor for workforce programs in Orange County. OCCR/OoA staff have worked closely with SER and MCS to prepare for the transition of program participants.

SCSEP core performance measures are set by the U.S. Department of Labor as shown in the table below; therefore, the performance targets in the SER contract will carry over to the contract with MCS.

FY 2023-24 and FY 2024-25 SCSEP Core Performance Measures	Annual Target
Service Level (i.e., Number of Individuals Served)	57 participants or higher
Average Number of Barriers per Participant*	3

*Note: There are up to 14 Most-in-Need characteristics (barriers) possible for each Participant; identified during program intake.

OCCR/OoA is requesting Board approval of the Assignment, Assumption and Consent Agreement (Assignment) to transfer and assign the Contract for Title V SCSEP services, and the rights, duties and obligations thereunder, from SER to MCS and Amendment Number Eight (Amendment) to amend the contractor’s name and update related information with MCS. Approval of Assignment and Amendment will ensure the continued provision of SCSEP services in Orange County for the remainder of FY 2023-24 and FY 2024-25. All original Terms and Conditions of the Contract remain unchanged.

OCCR has verified there are no concerns that must be addressed with respect to Contractor's ownership/name, litigation status or conflicts with County interests. The Contract does not include subcontractors. See Attachment D for Contract Summary Form. The Orange County Preference Policy is not applicable to this contract award.

OCCR/OoA is also requesting delegated authority to execute future amendments that are ministerial, non-material and administrative to the contract due to changes in CDA mandates or regulations and/or increase the contract amount up to the maximum annual allocation from CDA for the term of the contract to quickly respond to program and operational changes.

This Assignment is being brought to the Board less than 30 days prior to the effective date to ensure there is no gap in service to our clients and to ensure adequate time to achieve fiscal year program deliverables.

FINANCIAL IMPACT:

Appropriations for this Contract are included in Budget Control 012 FY 2024-25 Budget and will be included in the budgeting process for future years.

The proposed Contract includes a provision stating that the Contract is subject to, and contingent upon, applicable budgetary appropriations approved by the Board for each fiscal year during the term of the Contract. If such appropriations are not approved, the Contract may be immediately terminated without penalty to the County.

STAFFING IMPACT:

N/A

ATTACHMENT(S):

Attachment A - Assignment, Assumption and Consent Agreement
Attachment B - Amendment Number Eight to Contract No. MA-012-22011500
Attachment C - Amendment Number Eight to Contract No. MA-012-22011500 Redline
Attachment D - Contract Summary Form