|
Agenda Item
ASR
Control 23-001150 |
||
|
MEETING
DATE: |
03/26/24 |
|
|
legal entity taking action: |
Board
of Supervisors |
|
|
board of supervisors district(s): |
3 |
|
|
SUBMITTING Agency/Department: |
OC
Public Works (Approved) |
|
|
Department contact person(s): |
Fiona
Man (714) 647-3953 |
|
|
|
Steve
Carrillo (714) 955-0129 |
|
Subject: Approve
Amendment No. 2 to Extend Contract for Silverado Canyon Road Bridge
|
ceo CONCUR |
County Counsel Review |
Clerk of the
Board |
||||||||
|
Concur |
Approved Agreement to Form |
Consent Calendar |
||||||||
|
|
|
3 Votes Board Majority |
||||||||
|
|
|
|
||||||||
|
Budgeted: Yes |
Current
Year Cost: See Financial
Impact Section |
Annual
Cost: See Financial Impact Section |
||||||||
|
|
|
|
||||||||
|
Staffing
Impact:
|
No |
#
of Positions: |
Sole
Source: No |
|||||||
|
Current Fiscal Year Revenue: N/A
|
||||||||||
|
Prior Board Action: 6/6/2023 #11, 5/24/2022 #5, 6/25/2019
#53, 1/15/2013 #27 |
||||||||||
RECOMMENDED
ACTION(S):
Authorize the
Director of OC Public Works or designee to execute Amendment No. 2 to extend
the contract with Dokken Engineering, Inc. for Architect-Engineer Design &
Environmental Services for Bridge No. 55C0177 in Silverado Canyon, effective
June 25, 2019, through June 24, 2026, with no contract cost increase, for a
cumulative total amount not to exceed $390,455.
SUMMARY:
Approval of
Amendment No. 2 to extend the contract for Architect-Engineer Design &
Environmental Services for Bridge No. 55C0177 in Silverado Canyon for
replacement over Silverado Creek to enhance public access, health and safety.
BACKGROUND
INFORMATION:
The Silverado
Canyon Road Bridge (Bridge) Replacement over Silverado Creek (Project) is
located in the unincorporated Silverado Community in Orange County. Silverado
Canyon Road is a rural, paved two-lane roadway that provides access to the
Cleveland National Forest as well as to the residential community of Silverado
Canyon and community resources, such as a fire station, library and post
office. The replacement of the existing Bridge over Silverado Creek is required
because the Bridge, built in 1947, is considered to be functionally obsolete
with a sufficiency rating of 44.6 out of 100 according to the most recent
California Department of Transportation (Caltrans) Bridge Inspection Report
dated May 2021. A sufficiency rating is a method of evaluating highway bridge
data according to the National Bridge Inventory Coding Guide.
The Bridge has
been approved for grant funding for replacement under the Highway Bridge Program
(HBP). On January 15, 2013, the Board of Supervisors (Board) approved the
submittal of an HBP funding application for the Project. On March 14, 2013, OC
Public Works received approval from Caltrans for HBP funds in the amount of
$1.623 million for design, environmental services and construction for the
Project. The Project consists of the removal of the existing Bridge and
construction of a precast prestressed concrete voided slab bridge. The Project
also involves the relocation of a waterline attached to the south end soffit of
the Bridge.
On
April 6, 2018, OC Public Works issued a Request for Proposals for
Architect-Engineer Design & Environmental Services (Services) for the
Project. An evaluation committee reviewed the responsive proposals and
recommended award of a contract for Services for the Project to Dokken
Engineering, Inc. (Contractor).
Prior Board and
Director of OC Public Works or designee actions are summarized in the table
below.
|
Date |
Action |
Amount |
Effective Date |
End Date |
|
6/25/2019 |
Board approved Contract MA-080-19010564
(Contract) with the Contractor |
$360,000 |
6/25/2019 |
6/24/2024 |
|
4/21/2020 |
Amendment No. 1 to the Contract was
approved administratively to increase not to exceed amount pursuant to 2020
Design and Construction Procurement Policy Manual (DCPM), Section 3.3-108(4).
|
$30,455 |
4/12/2021 |
6/24/2024 |
|
6/6/2023 |
Board approved
OC Public Works 7-Year Capital Improvement Program (CIP), which included the
Project |
N/A |
FY
2023-24 |
FY 2029-30 |
OC Public Works is
procuring these Services in accordance with the 2020 DCPM, Section 3.3-108. The
Orange County Preference Policy is not applicable to contracts procured in
accordance with the DCPM.
OC Public Works is
recommending Board approval of Amendment No. 2 to extend the Contract with the
Sacramento County-based Contractor for Services, effective June 25, 2019,
through June 24, 2026, with no cost increase, for a cumulative total amount not
to exceed $390,455. The two-year extension will allow the Contractor to provide
construction support services during construction of the Project.
The Contractor’s
performance has been confirmed as satisfactory. OC Public Works has verified
there are no concerns that must be addressed with respect to Contractor’s ownership/name,
litigation status or conflicts with County interests.
An analysis was
conducted to determine the benefit of contracting out versus providing Services
in-house. OC Public Works has determined that contracting for Services is more
cost effective and is also required for specialized bridge design expertise and
understanding of the federal delivery process.
This Contract
includes subcontractors. See Attachment C for information regarding
subcontractors and Contract Summary Form.
Compliance
with CEQA: This
Project is a necessarily included element of the Project considered in
Mitigated Negative Declaration (MND) No. IP 21-0177, approved by the Board on
May 24, 2022, for the Project, which adequately addressed the effects of the
proposed Project. No substantial changes have been made in the Project, no
substantial changes have occurred in the circumstances under which the Project
is being undertaken and no new information of substantial importance to the
Project, which was not known or could not have been known when the MND No. IP
21-0177 was approved has become known; therefore, no further environmental
review is required.
FINANCIAL IMPACT:
Appropriations for
the Project, previously approved by the Board, are included in Fund 174, OC
Road Capital Improvements, FY 2023-24 Budget and will be included in the
budgeting process for future years.
The Contract
includes a provision stating the Contract is subject to, and contingent upon,
applicable budgetary appropriations approved by the Board for each fiscal year
during the term of the Contract. If such appropriations are not approved, the
Contract may be immediately terminated without penalty to the County.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Amendment No. 2 to
Contract MA-080-19010564 with Dokken Engineering, Inc.
Attachment B - Redline to Contract MA-080-19010564 with Dokken Engineering,
Inc.
Attachment C - Contract Summary