Agenda Item   



                                                                                                                        ASR Control  24-000023




legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

OC Community Resources   (Approved)

Department contact person(s):

Dylan Wright (714) 480-2788 



Pam Passow (714) 973-6650



Subject:  Renewal of OC Parks Street Sweeping Services Contract


      ceo CONCUR

County Counsel Review

Clerk of the Board


Approved Agreement to Form




3 Votes Board Majority




    Budgeted: Yes

Current Year Cost:   $53,333

Annual Cost: FY 2024–25 $320,000
FY 2025–26 $320,000
FY 2026–27 $266,667




    Staffing Impact:


# of Positions:            

Sole Source:   No

    Current Fiscal Year Revenue: N/A

   Funding Source:     OC Parks Fund 405: 100%

County Audit in last 3 years: No

   Levine Act Review Completed: Yes


    Prior Board Action:         12/6/2022 #5




Authorize the County Procurement Officer or Deputized designee to execute Amendment No. 4 to the contract with Webco LB, LLC. for street sweeping services at County regional trails and South Coastal facilities, to renew the contract effective May 5, 2024, through May 4, 2027, for a not-to-exceed amount of $320,000 annually and a revised cumulative contract amount not-to-exceed $1,574,080.






Approval of Amendment No. 4 to the contract with Webco LB, LLC. will support the provision of street sweeping services at various facilities and provide a clean and pleasant experience for visitors.





OC Community Resources/OC Parks (OCCR/OC Parks) manages and operates various facilities across approximately 60,000 acres of parkland throughout the County of Orange (County). Street sweeping services (Services) include removal of dirt, mud, silt, sand, paper, rocks, cans, glass and other debris from roadways, trails and/or parking areas at these facilities to ensure they remain open, safe and clean. Unforeseen conditions such as inclement weather can also bring unusual amounts of large debris which may require the use of specialized heavy equipment such as construction sweepers, skid loaders and haul trucks to remove. After an evaluation of internal resources, it was determined that it would be more cost effective to utilize a contractor for these Services.


On May 4, 2022, after a competitive solicitation process, Contract MA-012-22011379 (Contract) was executed administratively with Webco LB, LLC. (Contractor) for Services at County regional trails effective May 5, 2022, through May 4, 2023, for a not-to-exceed amount of $170,000 annually renewable for four additional one-year terms.


Amendment Number One to the Contract was executed administratively on August 19, 2022, to add OC Parks’ South Coastal facilities, which included Aliso Beach, Dana Point Harbor, Salt Creek Beach, Selva Road and Capistrano Beach, to the Contract’s service area due to deficient performance of Services provided by the contractor providing Services at those facilities. Amendment Number One also increased the annual Contract not-to-exceed amount by $30,000 for a revised annual contract not-to-exceed amount of $200,000 to allow South Coastal facilities to immediately receive Services while an Agenda Staff Report was being prepared to increase the Contract capacity.


Based on the needs of the added South Coastal facilities, it was determined an additional increase of $120,000 was required to provide Services at the new locations until the end of Year One of the Contract. On December 6, 2022, the Board approved Amendment Number Two to the Contract to increase the not-to-exceed amount by $120,000 for a revised annual not-to-exceed amount of $320,000 through May 4, 2023, and to also renew the contract for its second year, effective May 4, 2023, through May 4, 2024, for an annual not-to-exceed amount of $320,000. There was no change in the contract terms, conditions or scope of work.


On February 15, 2023, Amendment Three to the Contract was administratively executed under Deputy Purchasing Agent delegated authority to remove Aliso Beach from the locations serviced and reduce the annual not-to-exceed amount to $294,080.


Amendment No. 4 to the Contract has been prepared to renew the contract for its third through fifth years, effective May 5, 2024, through May 4, 2027, in an annual amount not to exceed $320,000. Prior to the contract expiration, OCCR/OC Parks plans to issue a solicitation to continue services.


Services performed by the Contractor have been confirmed by staff as satisfactory. OCCR/OC Parks has verified there are no concerns that must be addressed with respect to the ownership/name, litigation status or conflicts with County interests. The Contractor is a qualified firm with 45 years of experience related to the Services. The Contract does not currently include subcontractors or pass through to other providers. See Attachment C for the Contract Summary Form. The Orange County Preference Policy is not applicable to this contract renewal.


Compliance with CEQA: The proposed project was previously determined to be Categorically Exempt from CEQA pursuant to Section 15301 (Class 1) of the CEQA Guidelines, on December 6, 2022, when it was originally approved because it is an approval of an Amendment for maintenance of existing County facilities, involving no expansion of existing use. The proposed project is still consistent with this determination.






Appropriations for this Contract are included in OC Parks Fund 405 FY 2023–24 Budget and will be included in the budgeting process for future years.


The Contract includes a provision stating the Contract is subject to, and contingent upon, applicable budgetary appropriations approved by the Board for each fiscal year during the term of this Contract. If such appropriations are not approved, this Contract may be immediately terminated without penalty to the County.









Attachment A – Amendment No. 4 to Contract MA-012-22011379
Attachment B – Contract MA-012-22011379 — Redline
Attachment C – Contract Summary Form