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Agenda Item
ASR
Control 25-000077 |
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MEETING
DATE: |
03/11/25 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
OC
Public Works (Approved) |
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Department contact person(s): |
Joseph
Seybold (714) 667-4921 |
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Jennifer
Carroll (714) 667-4942 |
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Subject: Approve
Job Order Contracts for Electrical, Roofing and Slurry & Paving Services
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ceo CONCUR |
County Counsel Review |
Clerk of the
Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current
Year Cost: $5,908,587 |
Annual
Cost: FY 2025-26 $21,091,413 |
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Staffing
Impact:
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No |
#
of Positions: |
Sole
Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 3/26/2024 #29, 6/29/2010 #21 |
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RECOMMENDED
ACTION(S):
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1. |
Authorize the Director of OC Public
Works or designee to execute the contract for Electrical Services with ABM
Electrical & Lighting Solutions, Inc., in an amount not to exceed
$3,000,000, effective April 13, 2025, through April 12, 2026. |
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2. |
Authorize the Director of OC Public
Works or designee to execute the contract for Electrical Services with Exbon
Development, Inc., in an amount not to exceed $3,000,000, effective April 13,
2025, through April 12, 2026. |
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3. |
Authorize the Director of OC Public
Works or designee to execute the contract for Electrical Services with Harry
H. Joh Construction, Inc., in an amount not to exceed $3,000,000, effective
April 13, 2025, through April 12, 2026. |
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4. |
Authorize the Director of OC Public
Works or designee to execute the contract for Electrical Services with Mel
Smith Electric, Inc., in an amount not to exceed $3,000,000, effective April
13, 2025, through April 12, 2026. |
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5. |
Authorize the Director of OC Public
Works or designee to execute the contract for Roofing Services with Best
Contracting Services, Inc., in an amount not to exceed $3,000,000, effective
April 13, 2025, through April 12, 2026. |
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6. |
Authorize the Director of OC Public
Works or designee to execute the contract for Roofing Services with Bishop,
Inc., in an amount not to exceed $3,000,000, effective April 13, 2025,
through April 12, 2026. |
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7. |
Authorize the Director of OC Public
Works or designee to execute the contract for Roofing Services with Exbon
Development, Inc., in an amount not to exceed $3,000,000, effective April 13,
2025, through April 12, 2026. |
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8. |
Authorize the Director of OC Public
Works or designee to execute the contract for Slurry & Paving Services
with Bitech Construction Company Inc., in an amount not to exceed $3,000,000,
effective April 13, 2025, through April 12, 2026. |
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9. |
Authorize the Director of OC Public
Works or designee to execute the contract for Slurry & Paving Services
with Horizons Construction Company International, Inc., in an amount not to
exceed $3,000,000, effective April 13, 2025, through April 12, 2026. |
SUMMARY:
Approval of the
Job Order Contracts for Electrical, Roofing and Slurry & Paving Services
will expedite the completion of repair, rehabilitation and maintenance projects
for County of Orange facilities and improve public safety and customer service.
BACKGROUND
INFORMATION:
On June 29, 2010,
the Board of Supervisors (Board) approved the establishment of a Job Order
Contract (JOC) program to expedite completion of repair and rehabilitation
projects involving existing County of Orange (County) facilities and
structures. The JOC program includes a competitive public works bidding
process. Contractors bid on a price adjustment factor that is multiplied by
pre-determined unit prices for materials, equipment and labor.
The purpose of the
JOC program is to expedite services for maintenance and repair work involving
health, safety and mandated projects. These efforts include major and minor
repairs and replacements, as requested by County departments. Pursuant to
Public Contract Code Section 20128.5, the JOC program is not allowed to be used
for design or contract drawing services and may not be used for new
construction.
The JOC program
functions as an extension of the available workforce to maintain and repair
County assets without incurring the full-time burden of employing individual
companies and personnel. JOC contractors are not guaranteed or assured work but
respond to the needs of the County on an on-call basis. Depending on their
current workload, these contractors have limited crews that may or may not be
available to respond to the County’s needs. Therefore, it is prudent to have
more than one on-call contractor available should other contractors on the list
lack the capacity to respond. Task Orders for the physical work for JOCs are
generated as a result of various events and/or circumstances.
The current JOCs
for Electrical, Roofing and Slurry & Paving Services (Services) were
approved by the Board on March 26, 2024, and will expire on April 12, 2025. In
an effort to maintain the Services, a new slate of JOCs is necessary.
On December 5,
2024, the Director of OC Public Works approved bid documents for Services and
authorized the advertisement for bids. The bid documents were advertised in
several industry publications and on the County online bid system. Contractors
were required to submit a pre-qualification questionnaire and pre-qualify to
submit a proposal for Services. The Bid Summaries are included as Attachment K.
OC Public Works is
procuring these Services in accordance with the 2024 Contract Policy Manual,
Section 3.5-114. The Orange County Preference Policy is not applicable to the
award of JOCs.
OC Public Works is
recommending Board approval of the JOCs for Electrical Services, effective
April 13, 2025, through April 12, 2026. The cumulative maximum for the four
contracts will not exceed a total of $12 million over the respective one-year
term.
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Contractors |
Contracts |
Corporate
Office Location |
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ABM Electrical
& Lighting Solutions, Inc. |
MA-080-25010741 |
Orange County |
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Exbon
Development, Inc. |
MA-080-25011017 |
Orange County |
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Harry H. Joh
Construction, Inc. |
MA-080-25011018 |
Los Angeles
County |
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Mel Smith
Electric, Inc. |
MA-080-25011019 |
Orange County |
OC Public Works is
recommending Board approval of the JOCs for Roofing Services, effective April
13, 2025, through April 12, 2026. The cumulative maximum for the three
contracts will not exceed a total of $9 million over the respective one-year
term.
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Contractors |
Contracts |
Corporate
Office Location |
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Best Contracting
Services, Inc. |
MA-080-25010724 |
Los Angeles
County |
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Bishop, Inc. |
MA-080-25011012 |
Orange County |
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Exbon
Development, Inc. |
MA-080-25011013 |
Orange County |
OC Public Works is
recommending Board approval of the JOCs for Slurry & Paving Services,
effective April 13, 2025, through April 12, 2026. The cumulative maximum for
the two contracts will not exceed a total of $6 million over the respective
one-year term.
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Contractors |
Contracts |
Corporate
Office Location |
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Bitech
Construction Company Inc. |
MA-080-25010729 |
Orange County |
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Horizons
Construction Company International, Inc. |
MA-080-25011008 |
Orange County |
Anticipated usage
is determined by the OC Public Works Capital Improvement Program alongside
maintenance projects and emergency requirements.
The contractors'
respective license numbers were verified as current and active through the
Contractors State License Board database on January 22, 2025. Copies of the
verifications are on file.
OC Public Works
has conducted due diligence on the contractors. Reference checks were satisfactory
and completed with the following regarding similar Services.
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Electrical Services |
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Contractor |
Reference |
Reference |
Reference |
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ABM Electrical
& Lighting Solutions, Inc. |
City of Bell
Gardens |
San Bernardino
County |
City of Irvine |
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Exbon
Development, Inc. |
Port of Long
Beach |
California State
University, Fresno |
California State
University, Long Beach |
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Harry H. Joh
Construction, Inc. |
County of
Riverside |
San Diego County |
LACDA-Housing
Operation Division |
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Mel Smith
Electric, Inc. |
C.W. Driver
Builders |
Lundquist
Institute |
Xebec Building
Company, Inc. |
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Roofing Services |
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Contractor |
Reference |
Reference |
Reference |
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Best Contracting
Services, Inc. |
Hemet Unified
School District |
Chino School
District |
Azusa Unified
School District |
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Bishop, Inc. |
Ontario
Montclair School District |
Tremco, Inc. |
DLS Builders |
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Exbon
Development, Inc. |
KOA Corp. |
City of Irvine |
Harris &
Associates |
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Slurry & Paving Services |
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Contractor |
Reference |
Reference |
Reference |
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Bitech
Construction Company Inc. |
City of Long
Beach |
Charles R. Drew
University |
Los Angeles
Unified School District |
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Horizons
Construction Company International, Inc. |
Los Angeles
County Sanitation District |
City of San
Bernardino |
California
Polytechnic State University, Pomona |
The JOCs, due to
the nature of the services, could require the addition of subcontractors. In
order to add subcontractors to the contracts, the contractors must seek express
consent from OC Public Works. Should the addition of subcontractors impact the
scope of work and/or contract amounts, OC Public Works will bring the item back
to the Board for approval. See Attachment J for the Contract Summary Forms.
Compliance
with CEQA:
This action is not a project within the meaning of CEQA Guidelines Section
15378 and is therefore not subject to CEQA, since it does not have the
potential for resulting in either a direct physical change in the environment
or a reasonably foreseeable indirect physical change in the environment. The
approval of this agenda item does not commit the County to a definite course of
action in regard to a project since it is for approval of contracts for
Services associated with existing County facilities. This proposed activity is
therefore not subject to CEQA. Any future action connected to this approval
that constitutes a project will be reviewed for compliance with CEQA.
FINANCIAL IMPACT:
Appropriations for
the JOC program are included in Budget Control 080, OC Public Works, FY 2024-25
Budget and will be included in the budgeting process for future years.
In an effort to
consolidate the administration of various internal JOC programs under OC Public
Works for countywide utilization, the amount not to exceed has been set to
maximize utilization of the JOCs by OC Public Works and other County
departments. Individual job orders will be encumbered as needed by various
departments, provided sufficient appropriations are available in the budget and
future budget years.
The proposed contracts include provisions
stating the contracts are subject to, and contingent upon applicable budgetary
appropriations being approved by the Board for each fiscal year during the term
of the contracts. If such appropriations are not approved, the contracts may be
immediately terminated without penalty to the County.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Contract
MA-080-25010741 with ABM Electrical & Lighting Solutions, Inc.
Attachment B - Contract MA-080-25011017 with Exbon Development, Inc.
Attachment C - Contract MA-080-25011018 with Harry H. Joh Construction, Inc.
Attachment D - Contract MA-080-25011019 with Mel Smith Electric, Inc.
Attachment E - Contract MA-080-25010724 with Best Contracting Services, Inc.
Attachment F - Contract MA-080-25011012 with Bishop, Inc.
Attachment G - Contract MA-080-25011013 with Exbon Development, Inc.
Attachment H - Contract MA-080-25010729 with Bitech Construction Company Inc.
Attachment I - Contract MA-080-25011008 with Horizons Construction Company
International, Inc.
Attachment J - Contract Summary Forms
Attachment K - Bid Summaries
Attachment L - Public Contract Code Section 20128.5
Attachment M - Corporate Resolutions