Agenda Item AGENDA STAFF REPORT ASR Control 25-000017
MEETING DATE:	03/11/25
legal entity taking action:	Board of Supervisors
board of supervisors district(s):	5
SUBMITTING Agency/Department:	John Wayne Airport (Approved)
Department contact person(s):	Charlene Reynolds (949) 252-5183
	William Bogdan (949) 255-1336

Subject: Approve Amendment Number Three with Siemens Industry, Inc.

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

3 Votes Board Majority

Budgeted: Yes

Current Year Cost: $188,890

Annual Cost: FY 2025-26 $811,110

Staffing Impact:

# of Positions:

Sole Source: No

Current Fiscal Year Revenue: N/A

Funding Source: Fund 280: 100%	County Audit in last 3 years: No
Levine Act Review Completed: Yes

Prior Board Action: 5/7/2024 #15

RECOMMENDED ACTION(S):

Authorize the County Procurement Officer or Deputized designee to execute Amendment Number Three to renew Subordinate Contract MA-280-22011753 with Siemens Industry, Inc. for Facility Security, Fire and Building Automation Systems effective April 23, 2025, through April 22, 2026, in an amount not to exceed $1,000,000, for a revised cumulative Contract total amount not to exceed $2,400,000.

Pursuant to Contract Policy Manual Section 3.3-113, authorize the County Procurement Officer or Deputized designee to exercise a contingency contract increase, not to exceed a total of 10 percent of the Contract amount for the first year of the Contract, for the entire term of the Contract, including renewals, and within the scope of work set forth in the Contract. The use of this contingency contract increase is subject to approval requirements established by the County Procurement Officer.

SUMMARY:

Approval of the proposed amendment with Siemens Industry, Inc. will provide ongoing support and operation of the Building Automation, Video Management and Facility Access Control systems at John Wayne Airport.

BACKGROUND INFORMATION:

Siemens Industry, Inc. (Siemens) provides proactive and reactive support for John Wayne Airport’s (JWA) Building Automation System (BAS), Video Management System (VMS) and Alert and Access Control System (AACS). The BAS is a network of microprocessor-based wired and wireless controllers and sensors that monitor heating, ventilation and air conditioners, power utilization, water heaters, and other connected smart devices throughout the terminals. The VMS manages and records video from more than 700 cameras and is utilized by Airport Operations and Airport Police Services to provide facility security services and conduct investigations of incidents within airport grounds. The AACS issues and manages access cards for JWA’s 5,000 active badge population and controls each badge holder’s access to doors and gates throughout the facility. AACS is utilized in conjunction with the VMS to alert Airport Police Services of any incidents such as forced entry, tailgating, holding doors open for extended periods of time, or wrong-way path of travel, and provides immediate visual and audible feedback to the area through the use of audible alarms, strobe lights, and prerecorded messages.

In 2022, JWA established Subordinate Contract MA-280-22011753 with Siemens for Facility Security, Fire & BAS between June 15, 2022, through June 14, 2023, under the Sourcewell Cooperative 030421-SIE with a five-year term between April 21, 2021, through April 22, 2025.

The table below lists the recent contract history with Siemens.

Date	Action	Contract Term/ Amendment Amount	Cumulative Contract Total	Contract Term
6/15/2022*	Subordinate Contract MA-280-22011753	$200,000	$200,000	6/15/22 – 6/14/23
3/20/2023*	Amendment Number One renewed Contract for one additional year and added option to renew for three additional one-year terms	$200,000	$400,000	6/15/23 – 6/14/24
5/7/2024 #15	Amendment Number Two renewed Contract MA-280-22011753, consolidate MA-280-19010973 and MA-280-19011513 into this Contract, and increase by $1 Million	$1,000,000	$1,400,000	6/15/24 – 4/22/25
Pending	Amendment Number Three proposed to renew Contract for one additional year.	$1,000,000	$2,400,000	4/23/25 – 4/22/26
	Total	$2,400,000

*Authorized by Board pursuant to Section 3.3-113 of 2021 Contract Policy Manual

On May 7, 2024, the Board approved Amendment Number Two with Siemens for ongoing maintenance and support between June 15, 2024, through April 22, 2025, with an increased contract amount of $1,000,000 due to the need to add additional readers, repair sensors in the building automation system, apply critical software updates and security patches, and resolve incidents impacting the AACS system.

In January 2025, the Sourcewell Cooperative with Siemens was extended through April 22, 2026. JWA now requests Board approval of Amendment Number Three to renew the Contract for one additional year effective April 23, 2025, through April 22, 2026, in an amount not to exceed $1,000,000. Renewal of the contract with Siemens will provide continuity to the established service and support plans, facilitate ongoing proactive support, including defined service level agreements, software license renewals, recurring on-site health checks, monthly patching, software version upgrades, additional dedicated, local support technicians from Siemens, testing and inspections, and training opportunities.

Airport staff measured the effectiveness of this contract by establishing a project plan with Siemens for the proactive maintenance of all VMS, AACS, and BAS equipment, and meeting with them on a recurring schedule to track their overall progress. For individual proposals and ad hoc projects, Siemens provides detailed work plans with timelines and deliverables that must be completed before a project is closed.

Siemens performance has been confirmed as satisfactory. JWA has verified there are no concerns that must be addressed with respect to the Contractor’s ownership/name, litigation status or conflicts with County interests.

The Orange County Preference Policy is not applicable to this cooperative contract.

The proposed contract does not currently include subcontractors or pass through to other providers.

Compliance with CEQA: The proposed project was previously determined to be Categorically Exempt from CEQA pursuant to Section 15301 (Class_1) of the CEQA Guidelines, on May 19, 2020, when it was originally approved because it involves the minor alteration, operation, and maintenance of equipment and systems in existing facilities involving negligible or no expansion of existing use. The proposed project is still consistent with this determination.

FINANCIAL IMPACT:

Appropriations for this contract are included in Fund 280, Airport Operating Fund, FY 2024-25 Budget and will be included in the budgeting process for future years.

The contract contains language that permits reductions or termination of the contract immediately without penalty if approved funding or appropriations are not forthcoming and upon 30-days' notice without penalty.

STAFFING IMPACT:

N/A

ATTACHMENT(S):

Attachment A – Amendment Three for Facility Security, Fire and Building Automation Systems
Attachment B – Contract Summary Form