Agenda Item AGENDA STAFF REPORT ASR
Control 23-001164 |
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MEETING
DATE: |
02/06/24 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
Sheriff-Coroner (Approved) |
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Department contact person(s): |
Ash
Abdelmuti (714) 834-5910 |
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David
Smith (714) 834-5067 |
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Subject: Renew Amendment Number Three to
Contract with Truth Be Told Polygraph LLC
ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $32,795 |
Annual Cost: FY 2024-25
$177,205 |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 3/28/2023 #12, 3/8/2022 #5, 5/5/2020
#2 |
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RECOMMENDED
ACTION(S):
Authorize the County Procurement
Officer or Deputized designee to execute Amendment Number Three to the contract
with Truth Be Told Polygraph LLC for polygraph services, to increase the
rate/price on Attachment B, Compensation and Pricing Provisions for polygraph
exams, and to renew the original contract for the term of May 5, 2024, through
May 4, 2025, in the not to exceed amount of $210,000, for a cumulative contract
total of $1,050,000.
SUMMARY:
Approval of the Truth Be Told
Polygraph LLC contracts for polygraph services will allow the Sheriff-Coroner
Department to contract for polygraph services to screen applicants.
BACKGROUND
INFORMATION:
The Sheriff-Coroner Department's
(Sheriff) Professional Standards Division (PSD) utilizes polygraph testing for screening
applicants. The types of applicants include Deputy Sheriff Trainee, Sheriff
Special Officer and Correctional Services Assistant positions. Additionally,
all applicants for all professional staff positions in the Crime Lab, ranging
from intern to director, are required to pass a polygraph exam in order to be
considered for hire. Many applicants for professional staff positions are also
referred for a polygraph examination to clarify issues related to past or
current drug use as well as other concerns. Lastly, due to current societal
trends, there has been a noticeable increase in the amount and type of drug
history by applicants for all job classifications. Polygraph examinations help
clarify discrepancies regarding these issues with applicants as well as
resolving concerns about criminal history, drug history or any other issues
identified by the investigator.
Following a competitive bid process
in March of 2020, four bids were received. Upon evaluation, Truth Be Told
Polygraph LLC (Truth Be Told) and The Vollmer Institute LLC contracts were
recommended for award. The Orange County Preference Policy (OCPP) was
applicable and incorporated into the solicitation. Based on the final scoring,
the contract was awarded to Truth Be Told, an OCPP qualified vendor, under the
Local Small Business preference policy.
The following table details the
recent contract history with Truth Be Told for polygraph testing.
Board of Supervisors (Board) Approved |
Amendment Number or Contract |
Contract Term |
Contract Amount |
Comments |
5/5/2020 |
Contract |
5/5/2020 -
5/4/2022 |
$420,000 |
New
two-year contract, renewable for three additional one-year terms, executed
pursuant to County's 2019 Contract Policy Manual Section 3.3-102. |
3/8/2022 |
1 |
5/5/2022 -
5/4/2023 |
$210,000 |
Renewed
contact pursuant to County's 2021 Contract Policy Manual Section 3.3-102. |
3/28/2023 |
2 |
5/5/2023 -
5/4/2024 |
$210,000 |
Renewal
contract pursuant to County's 2021 Contract Policy Manual Section 3.3-102. |
Sheriff now requests approval of Amendment
Number Three to the contract with Truth Be Told for polygraph services, as
noted in the Recommended Action.
This contract does not currently include subcontractors or pass through
to other providers. See Attachment C for the Contract Summary Form. Contractor's performance has been confirmed as at least
satisfactory. Sheriff has verified that there are no concerns that must be
addressed with respect to contractor's ownership/name, litigation status or
conflicts with County interests.
FINANCIAL
IMPACT:
Appropriations
for this contract are included in the Sheriff-Coroner's FY 2023-24 Budget for
Budget Control 060 and will be included in the budgeting process for future
years. The contract contains language allowing the Sheriff-Coroner Department
to terminate the contract without penalty with cause or after 30 days of
written notice without cause in the event that funding is reduced and/or not
available to continue funding the contract.
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A - Amendment Three to Contract MA-060-20011565
Attachment B - Redline of Previous Amendment
Attachment C - Contract Summary Form