Agenda Item   



                                                                                                                        ASR Control  23-001164




legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Sheriff-Coroner   (Approved)

Department contact person(s):

Ash Abdelmuti (714) 834-5910 



David Smith (714) 834-5067



Subject:  Renew Amendment Number Three to Contract with Truth Be Told Polygraph LLC


      ceo CONCUR

County Counsel Review

Clerk of the Board


Approved Agreement to Form




3 Votes Board Majority




    Budgeted: Yes

Current Year Cost:   $32,795

Annual Cost: FY 2024-25  $177,205




    Staffing Impact:


# of Positions:            

Sole Source:   No

    Current Fiscal Year Revenue: N/A

   Funding Source:     BC 060: 100% State (Proposition 172)

County Audit in last 3 years: No

   Levine Act Review Completed: Yes


    Prior Board Action:         3/28/2023 #12, 3/8/2022 #5, 5/5/2020 #2




Authorize the County Procurement Officer or Deputized designee to execute Amendment Number Three to the contract with Truth Be Told Polygraph LLC for polygraph services, to increase the rate/price on Attachment B, Compensation and Pricing Provisions for polygraph exams, and to renew the original contract for the term of May 5, 2024, through May 4, 2025, in the not to exceed amount of $210,000, for a cumulative contract total of $1,050,000.







Approval of the Truth Be Told Polygraph LLC contracts for polygraph services will allow the Sheriff-Coroner Department to contract for polygraph services to screen applicants.






The Sheriff-Coroner Department's (Sheriff) Professional Standards Division (PSD) utilizes polygraph testing for screening applicants. The types of applicants include Deputy Sheriff Trainee, Sheriff Special Officer and Correctional Services Assistant positions. Additionally, all applicants for all professional staff positions in the Crime Lab, ranging from intern to director, are required to pass a polygraph exam in order to be considered for hire. Many applicants for professional staff positions are also referred for a polygraph examination to clarify issues related to past or current drug use as well as other concerns. Lastly, due to current societal trends, there has been a noticeable increase in the amount and type of drug history by applicants for all job classifications. Polygraph examinations help clarify discrepancies regarding these issues with applicants as well as resolving concerns about criminal history, drug history or any other issues identified by the investigator.


Following a competitive bid process in March of 2020, four bids were received. Upon evaluation, Truth Be Told Polygraph LLC (Truth Be Told) and The Vollmer Institute LLC contracts were recommended for award. The Orange County Preference Policy (OCPP) was applicable and incorporated into the solicitation. Based on the final scoring, the contract was awarded to Truth Be Told, an OCPP qualified vendor, under the Local Small Business preference policy.


The following table details the recent contract history with Truth Be Told for polygraph testing.



Board of Supervisors (Board) Approved



 Number or





Contract Term











5/5/2020 - 5/4/2022


New two-year contract, renewable for three additional one-year terms, executed pursuant to County's 2019 Contract Policy Manual Section 3.3-102.




5/5/2022 - 5/4/2023


Renewed contact pursuant to County's 2021 Contract Policy Manual Section 3.3-102.




5/5/2023 - 5/4/2024


Renewal contract pursuant to County's 2021 Contract Policy Manual Section 3.3-102.



Sheriff now requests approval of Amendment Number Three to the contract with Truth Be Told for polygraph services, as noted in the Recommended Action.


This contract does not currently include subcontractors or pass through to other providers. See Attachment C for the Contract Summary Form. Contractor's performance has been confirmed as at least satisfactory. Sheriff has verified that there are no concerns that must be addressed with respect to contractor's ownership/name, litigation status or conflicts with County interests. 






Appropriations for this contract are included in the Sheriff-Coroner's FY 2023-24 Budget for Budget Control 060 and will be included in the budgeting process for future years. The contract contains language allowing the Sheriff-Coroner Department to terminate the contract without penalty with cause or after 30 days of written notice without cause in the event that funding is reduced and/or not available to continue funding the contract. 












Attachment A - Amendment Three to Contract MA-060-20011565
Attachment B - Redline of Previous Amendment
Attachment C - Contract Summary Form