Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  23-000979

 

MEETING DATE:

01/09/24

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

2

SUBMITTING Agency/Department:

OC Public Works   (Approved)

Department contact person(s):

James Treadaway (714) 667-9700 

 

 

Daniel Hernandez (714) 645-7001

 

 

Subject:  Approve Amendment No. 1 for OC Juvenile Hall Master Planning

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

          Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost:   $810,125

Annual Cost: N/A

 

 

 

    Staffing Impact:

No

# of Positions:            

Sole Source:   N/A

    Current Fiscal Year Revenue: N/A

   Funding Source:     See Financial Impact Section

County Audit in last 3 years: No

   Levine Act Review Completed: Yes

 

    Prior Board Action:         12/19/2023 #25, 11/8/2022 #19

 

RECOMMENDED ACTION(S):

 

Authorize the Director of OC Public Works or Deputized designee to execute Amendment No. 1 to extend the contract with Lionakis for Architect and Engineering Services to include Phase 2 Redevelopment of Juvenile Hall and Adult Re-Entry Center at the former Youth Guidance Center, for a term of four years, effective upon Board of Supervisors approval, and to increase the maximum allowable compensation by $810,125, for a cumulative total amount not to exceed $2,873,359.

 

 

 

 

SUMMARY:

 

Approval of Amendment No. 1 to the contract for Architect-Engineering Services will provide Master Planning to support the Phase 2 Redevelopment and will define the steps necessary to redevelop the Orange County Juvenile Hall and transform the former Youth Guidance Center into an Adult Re-Entry Center to provide state-of-the-art facilities for both the juveniles and adults served.

 

 

 

BACKGROUND INFORMATION:

 

In 2021, the County Executive Office and the Orange County Criminal Justice Coordinating Council, in alignment with the objectives of the County of Orange’s (County) OC Cares initiative, and responding to the decreasing number of youth in custody due to OC Probation's (Probation) robust efforts in developing alternatives to incarceration, has made a strategic decision to repurpose current Probation facilities. This redevelopment also serves to address the growing need for services, especially housing services, experienced by the adult justice-involved population. This plan includes multiple phases, with construction occurring simultaneously regardless of phase.

 

Development Phases and Projects:

 

Phase 1

The first phase of the project will be the redevelopment of Orange County Juvenile Hall (OCJH) to include a new Youth Transition Center (YTC). Many of the youth who will receive services at the new YTC are currently housed offsite at the Youth Guidance Center (YGC).

 

These redevelopment improvements will enhance the existing OCJH site, which is currently a 434-bed juvenile custodial facility at 331 The City Drive, Orange, CA 92868. The YTC will be established to meet or exceed the requirements for a juvenile detention facility and to meet the needs of the current and future populations in a nurturing environment, significantly enriching the lives of up to 68 male and female youth. As a self-contained entity within the OCJH, the YTC will not only meet functional requirements but also serve as a beacon of rehabilitation and growth, all while adhering to the stringent standards set forth by the County of Orange Architect-Engineer Guide.

 

The YTC will provide the following programs: Behavioral Health Services, Culinary Program, Education Program, Medical Health Services and Vocational Programs. All programs are to be housed within the following planned facilities: Administration, Facility Support and Storage, Kitchen and Dining for residents and staff, Living Units (60 beds), Staff Break and Wellness Areas and an independent Transitional Living Unit. The project includes demolition of several occupied and unoccupied buildings, including existing housing units A, I, R, S, M, O and G through K, perimeter security fencing, modifications to existing access drives and construction of additional parking areas at the existing site, amenities, and landscaping,  including many existing mature trees, which shall remain if possible.

 

Probation will coordinate relocating the existing YGC youth and staff to the new YTC, when it is ready for occupancy in early 2026.

 

Phase  2

The second phase of the project will be the conversion of the existing 125-bed YGC facility at 3030 North Hesperian, Santa Ana, CA 92706, into the Adult Re-Entry Center (ARC).

 

These redevelopment improvements include approximately 88,000 gross square feet of new building area, additional site access, new parking areas, outdoor recreation and landscape development. Clients will be transported directly to this facility from Juvenile Hall.

 

Contract Expansion:

On August 30, 2022, OC Public Works issued Contract Administration-Project Management Services MA 080-22010953 and Contract Task Order LION-01.00-OCPW22 to Lionakis (Contractor) authorizing the Contractor to proceed with Criteria Document Development Services for Phase 1 through Phase 3. The Contractor and the consulting engineers and design professionals comprising the Criteria Documents Team developed program-based Criteria Documents, including validation and final development of functional space programming, architectural programming, conceptual layouts, adjacency diagrams and systems narratives for the YTC to be located on the OCJH facility.

 

On September 15, 2022, OC Public Works issued a Sole Source document to the Contractor for Criteria Documents Phase 4 - Construction Administration, for OCJH YTC through the County online bidding system.

 

On November 8, 2022, the Board of Supervisors (Board) approved Contract MA-080-23010374 with the Contractor for Architect and Engineering Services for Criteria Documents Phase 4 - Construction Administration, OCJH YTC.

 

On December 19, 2023, the Board approved Contract MA-080-23011507 with Balfour Beatty Construction LLC for Design and Construction Services and Contract MA-080-24010362 with Vanir Construction Management, Inc. for Construction Management Services for the YTC.

 

OC Public Works is now recommending Board approval to authorize the Director of OC Public Works or designee to execute Amendment No. 1 to extend Contract MA-080-23010374 (Contract) with the Contractor for Architect and Engineering Services for the ARC, for a term of four years, effective upon Board approval, to increase the maximum allowable compensation by $810,125, for a cumulative total amount not to exceed $2,873,359. This Amendment shall provide for data collection and condition assessment, planning/programming sessions for master plan development support for Phase 2 of the redevelopment. Data collection and condition assessment will include development of the base drawing of the facility, kick-off meeting with OC Public Works and Probation to discuss project expectations, review of existing building As-Builts, site assessment, building assessment, site visits with sub-consultants and conducting maintenance and facilities meetings regarding systems and utility needs. A contract for environmental review will be separately bid and awarded once the project is designed to a level that will allow for informed environmental review. This Amendment does not include environmental review.

 

The Contractor is based in Sacramento. This Contract includes subcontractors. See Attachment C for Contract Summary Form.

 

Compliance with CEQA: This action is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to CEQA, since it does not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The approval of this agenda item does not commit the County to a definite course of action in regard to a project since the approval entails a consultant contract to assist with developing design criteria aspects for the YTC, which is necessary to allow for environmental review. A CEQA review for the Project after design will occur through a separate contract. This proposed activity is therefore not subject to CEQA. Any future action connected to this approval that constitutes a project will be reviewed for compliance with CEQA.

 

 

 

FINANCIAL IMPACT:

 

Appropriations for this Contract are included in Countywide Capital Projects Non-General Fund 15D for FY 2023-24 budget and will be included in the budgeting process for future years.

 

The proposed Contract includes a provision stating that the County has the right to terminate this Contract for cause upon 10 days written notice and at any time and without cause upon not less than seven calendar days' written notice without penalty to the County.

 

 

 

STAFFING IMPACT:

 

N/A

 

REVIEWING AGENCIES:

 

OC Probation

 

ATTACHMENT(S):

 

Attachment A - Amendment No. 1 to Contract MA-080-23010374 with Lionakis
Attachment B - Redline to Contract MA-080-23010374 with Lionakis
Attachment C - Contract Summary Form