Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  19-001194

 

MEETING DATE:

12/17/19

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

County Executive Office   (Approved)

Department contact person(s):

Joel Golub (714) 834-6827 

 

 

KC Roestenberg (714) 567-5075

 

 

Subject:  Approve Work Orders for Information Technology Services

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost: See Financial Impact Section

Annual Cost: See Financial Impact

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: No

    Current Fiscal Year Revenue: N/A

  Funding Source: OCIT Countywide Services Fund 289: 100%

County Audit in last 3 years: No

 

 

    Prior Board Action: 10/8/2019 #20, 5/14/2013 #42

 

RECOMMENDED ACTION(S):

 

Authorize the County Chief Information Officer or designee to execute Type 2 Work Orders Number CY7-001 through CY7-006 under the Agreement for Data Center, Desktop, Applications and Service Desk Services with Science Applications International Corporation, for services to support the County on various projects and services for the period of February 3, 2020, through June 30, 2021, for a total not to exceed amount of $5,887,405.

 

 

 

 

SUMMARY:

 

Authorization to execute Type 2 Work Orders under the Agreement for Data Center, Desktop, Applications and Service Desk Services with Science Applications International Corporation will authorize the Vendor to support the County on various projects and services.

 

 

BACKGROUND INFORMATION:

 

On May 14, 2013, the Board of Supervisors (Board) approved an approximately five-year Master Services Agreement with Science Applications International Corporation (SAIC or Contractor) for Scope 1 services (MA-017-13011864) that included Data Center Operations, Service Desk, Desktop Support and Applications Services (the MSA or Agreement).  The MSA provided for a four-month period for transitioning SAIC into the County of Orange (County) at the beginning of the Agreement, five Contract Years of services, two optional extension years of services (Contract Year 6 and Contract Year 7) and the option to pay for additional time and services when the County transitions out of the MSA at the conclusion of the contract depending on the County’s needs and future agreements with SAIC. 

 

On October 8, 2019, the Board approved Amendment Number 15 to the Agreement. Amendment Number 15 included, among other things, a term extension through June 30, 2022 with two optional extension years of Services.

 

Proposed Type 2 Work Orders

 

Under Section 10.2 et seq. of the Agreement, the Chief Information Officer (CIO) has the authority to execute In-Scope Work Orders. Amendment Number 15 distinguished between two types of In-Scope Work Orders - Type 1 and Type 2.  Type 1 Work Orders are those with a preliminary value to County of less than the amount listed in the then current County Contract Policy Manual (CPM) §3.3-102(1)(a) (currently $200,000) and do not require Board approval.  Type 2 Work Orders are those with a preliminary value to County equal to or greater than the amount listed in the then current CPM §3.3-102(1)(a) and require Board approval.

 

The list below includes the Type 2 Work Orders requested for Board approval.  The period of performance for the Work Orders covers the period February 3, 2020, through June 30, 2021, which represents Contract Year 7.

 

 

Work Order

Number

Requesting Department

Description

Estimated Value

1

CY7-001

Orange County

Information Technology (OCIT)

Provides ad hoc Data Center server support for the County.

$2,271,136

2

CY7-002

Orange County

Sheriff’s Department (OCSD)

Provides resources to support multiple OCSD IT projects.

$1,368,957

3

CY7-003

Orange County

Probation Department (Probation)

Provides resources to support Probation’s desktop and server environments.

$882,654

4

CY7-004

Orange County

Sheriff’s Department

Provides resources to support the configuration, implementation and daily support of a commercial off-the-shelf Customer Relationship Management solution.

$461,004

5

CY7-005

Orange County

Information Technology

(Countywide)

Provides services to support multiple Countywide OnBase applications and projects.

$290,313

6

CY7-006

Orange County

Information Technology

(Countywide)

Provides operations and maintenance support Services for the Orange County Identity systems components.

$613,341

 

 

 

Total Not to Exceed:

$5,887,405

 

The "Estimated Value" reflects the not to exceed amount that SAIC will be able to charge for each of the Work Orders.

 

This contract includes subcontractors. See Attachment B for information regarding subcontractors and Contract Summary Form.

 

 

 

FINANCIAL IMPACT:

 

The grand total for the proposed Type 2 Work Orders is not to exceed $5,887,405 and is covered by the $10 million “Reserved Dollars” for Work Orders that the Board previously approved as part of Amendment Number 15 to the Agreement. Approval of these Type 2 Work Orders will not increase the Agreement’s cumulative value. The County contemplated using the Reserved Dollars to cover these types of Work Orders and others that might be requested by OCIT or County departments for related services, project support, resources and support of moves to new County facilities.

 

Sufficient appropriations for the Type 2 Work Orders have been included in the FY 2019-20 Budget for Fund 289, Information Technology Internal Service Fund and will be included in future fiscal years.

 

 

 

STAFFING IMPACT:

 

N/A

 

ATTACHMENT(S):

 

Attachment A - Work Orders for Information Technology Services
Attachment B - Contract Summary Form