Agenda Item   



                                                                                                                        ASR Control  19-001128




legal entity taking action:

Board of Supervisors

board of supervisors district(s):


SUBMITTING Agency/Department:

OC Public Works   (Approved)

Department contact person(s):

Khalid Bazmi (714) 667-3213 



Nardy Khan (714) 647-3906



Subject:  Approve Environmental and Design Contract for OC Loop Bikeway Segments O, P, Q


      ceo CONCUR

County Counsel Review

Clerk of the Board


Approved Agreement to Form




3 Votes Board Majority




    Budgeted: Yes

Current Year Cost: $1,069,787

Annual Cost: N/A




    Staffing Impact:


# of Positions:

Sole Source: No

    Current Fiscal Year Revenue: N/A

  Funding Source: See Financial Impact Section

County Audit in last 3 years: No



    Prior Board Action: 4/23/2019 #11, 4/21/2015 #41




Authorize the Director of OC Public Works or designee to execute a contract with GHD Inc., for Architect-Engineering Environmental and Design Services, in an amount not-to-exceed $1,069,787, effective December 17, 2019, through December 16, 2021, to support the OC Loop Class I Bikeway Segments O, P and Q Project.







Approval of the contract with GHD Inc., for Architect-Engineer Environmental and Design Services to support the OC Loop Class I Bikeway Segments O, P and Q Project will enhance bicycle safety and provide additional commuting and recreational opportunities for the community in North Orange County.





The OC Loop connects and extends several regional bikeways to provide a continuous 66-mile loop around the northern portion of Orange County. The OC Loop Bikeway Concept Plan was envisioned initially within the 2009 Orange County Transportation Authority (OCTA) Commuter Bikeways Strategic Plan, later followed by the 2012 OCTA Fourth District Bikeways Strategy. OC Parks prepared the early concept plans for the 2.7-mile, OC Loop Class 1 Bikeway Segments O, P and Q Project (Project) to address bikeway discontinuity between existing segments of the well-used Coyote Creek channel bikeway (2015 OC Loop Gap Feasibility Study). OC Public Works subsequently prepared preliminary design plans for the Project for grant application purposes.


The Project begins at the existing Coyote Creek Bikeway in the City of Cerritos at the confluence of the West and East Coyote creeks, running partially through the cities of La Mirada and Buena Park and connecting to the existing Coyote Creek bikeway segment at La Mirada Boulevard/Malvern Avenue in the City of La Mirada.  


On April 21, 2015, the Board of Supervisors (Board) approved the submittal of an Active Transportation Program (ATP) funding application for the Project. On January 21, 2016, and December 16, 2016, the County of Orange (County) received $646,000 and $225,000 respectively for a total of $871,000 ATP funding for environmental and design services for the Project. Due to the complexity of the Project, it has been programmed in FY 2021-22 for construction.


On April 23, 2019, the Project was approved by the Board as part of the OC Public Works 7-Year Capital Improvement Program (CIP). The construction portion of the Project is anticipated to commence in 2023 and be completed in 2025. The estimated cost of construction is $25.7 million.


On August 1, 2019, OC Public Works issued a Request for Proposals (RFP) for Environmental and Design Services to support the Project. The scope of this environmental and pre-design work includes development of both the Project CEQA and the National Environmental Policy Act documents, necessary floodplain studies and associated topographic survey, bridge type selection reports, as well as obtaining preliminary approvals from cities, railroads, utilities, the U.S. Army Corps of Engineers, Caltrans and the Los Angeles County Flood Control District.


The RFP was advertised on the County online bidding system. A total of three proposals were received. On September 12, 2019, the evaluation panel completed the written evaluation process and all three firms were invited to interview evaluation process. The evaluation panel provided its recommendations based on the criteria set forth in the RFP. OC Public Works is recommending an Architect-Engineer (A-E) Environmental and Design Services Contract (Contract) be awarded to the highest-ranking firm, GHD Inc., (Contractor) to support the Project. A summary of the rankings is attached as a part of the Memorandum of Recommendation (Attachment C).


OC Public Works has conducted due diligence on the A-E. Reference checks were satisfactory and completed with the City of Carlsbad, the City of San Jose and the City of Costa Mesa regarding similar projects.


OC Public Works is requesting Board approval of Contract MA-080-20010599 with the Contractor in an amount not-to-exceed $1,069,787.


The Contract includes subcontractors. See Attachment B for information regarding subcontractors and Contract Summary Form. 


Compliance with CEQA: This action is not a Project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to CEQA, since it does not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The approval of this agenda item does not commit the County to a definite course of action regarding a Project since it involves the approval of a contract to provide Services. This proposed activity is therefore not subject to CEQA. Any future action connected to this approval that constitutes a Project will be reviewed for compliance with CEQA.






Appropriations for this Contract are included in the FY 2019-20 Budget for OC Road Fund:174 and included in the budgeting process for future years. This Project is included in the CIP. The funding sources for this Project phase include 88.53 percent share from Federal ATP reimbursable funding in the amount up to $871,000. Local matching funds for the remainder of the Project cost will be funded from the Road Maintenance and Rehabilitation Account as approved by the Board on April 23, 2019.


Caltrans has also approved reimbursable ATP Cycle 3 grant funds in 2017 of $1.415 million for the preparation of construction documents. OC Public Works will return to the Board at a later date for consideration of future actions for utilization of the additional grant funds.


The proposed Contract includes a provision stating the Contract is subject to, and contingent upon, applicable budgetary appropriations approved by the Board for each fiscal year during the term of this Contract. If such appropriations are not approved, this Contract may be immediately terminated without penalty to the County.










OC Community Resources/OC Parks




Attachment A - Contract MA-080-20010599 with GHD Inc.
Attachment B - Contract Summary Form
Attachment C - Memorandum of Recommendation
Attachment D - Summary of Evaluators Scoring
Attachment E - Project Location Map