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Agenda Item
ASR
Control 19-001045 |
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MEETING DATE: |
11/05/19 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
OC Public Works
(Approved) |
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Department contact
person(s): |
Julie Lyons (714) 667-9701 |
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Jeff McMillan (714) 935-6879 |
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Subject: Approve Job Order Contracts
for General Contracting Services
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ceo CONCUR |
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Clerk of the Board |
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Concur |
No Legal Objection |
Discussion |
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3 Votes Board Majority |
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Budgeted: Yes |
Current Year Cost:
$26,983,562 |
Annual Cost:
FY 2020-21 $22,016,438 |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 8/13/2019
#14, 12/4/2018 #32, 6/29/2010 #21 |
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RECOMMENDED ACTION(S):
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1. |
Find that the subject activity is not a project within the meaning of CEQA Guideline Section 15378 and is therefore not subject to review under CEQA. |
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2. |
Approve Job Order Contracts for General Contracting Services, effective December 12, 2019, through December 11, 2020, in an annual amount not-to-exceed $4,900,000 each, for a total amount of $49,000,000, as follows: |
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a. |
CTG Construction, Inc. |
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b. |
Dalke & Sons Construction, Inc. |
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c. |
MTM Construction, Inc. |
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d. |
Pub Construction Inc. |
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e. |
Macro-Z-Technology Company |
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f. |
MIK Construction, Inc. |
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g. |
Harry H Joh Construction Inc. |
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h. |
Exbon Development, Inc. |
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i. |
SJD&B, Inc. |
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j. |
Vincor Construction, Inc. |
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3. |
Authorize the Director of OC Public Works or designee to execute the Job Order Contracts when the required bonds and certificates of insurance have been submitted and approved by the County Executive Office/Office of Risk Management and County Counsel. |
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4. |
Authorize return of bid guarantees to all bidders upon execution of the contracts. |
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SUMMARY:
Approval of the Job Order Contracts for General Contracting Services will support expediting the completion of County of Orange repair, rehabilitation and maintenance projects and improve public safety and customer service.
BACKGROUND INFORMATION:
On June 29, 2010, the Board of Supervisors (Board) approved the establishment of a Job Order Contract (JOC) program to expedite completion of repair, rehabilitation and maintenance projects involving existing County of Orange (County) facilities and structures. The JOC program includes a competitive public works bidding process based on a price adjustment factor that is multiplied by the unit prices of materials, equipment and labor established by the County consultant, The Gordian Group, Inc., and approved by the Board as part of the bid documents.
The purpose of the JOC program is to expedite services, as defined by the Contractors State License Board (CSLB) for maintenance and repair work involving health, safety and mandated projects. These efforts include major and minor repairs and replacements, as requested by County departments.
The current JOCs for the General Contracting Services (Services) were approved by the Board on December 4, 2018, and will expire on December 11, 2019. A cumulative total of six JOCs for Services were previously utilized in the capacity amount of $27,840,000. In an effort to maintain the Services, a new slate of JOCs will be necessary.
On August 13, 2019, the Board approved bid documents for use with the JOC program for Services and authorized the advertisement for bids. The bid documents were advertised in several industry publications and the County online bid system. Contractors were required to submit a pre-qualification questionnaire and pre-qualify to submit a proposal for these Services. A Bid Summary is included as Attachment L.
The contractors' license numbers of the lowest recommended bidders were verified as current and active through the CSLB database on September 4, 2019. Copies of the verifications are on file.
OC Public Works has conducted due diligence on the contractors. Reference checks were satisfactory and completed with the following companies regarding similar projects:
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Contractors |
References |
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CTG Construction, Inc. |
Torrance Unified School District California State University of Long Beach El Rancho Unified School District |
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Dalke & Sons Construction, Inc. |
County of Riverside Orange County Coroner Department County of San Bernardino |
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MTM Construction, Inc. |
County of Ventura County of Alameda County of Los Angeles Department of Public Works |
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Pub Construction Inc. |
California State University, Northridge County of Los Angeles Internal Services Department County of Los Angeles Community Development |
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Macro-Z-Technology Company |
U.S. Navy, Naval Facilities Engineering Command SW U.S. Forest Service U.S. Navy, Naval Air Weapons Station |
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MIK Construction, Inc. |
County of Ventura County of Alameda County of Los Angeles Department of Public Works |
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Harry H Joh Construction Inc. |
Community Development Commission County of Los Angeles Community and Economic, Development Division-Construction County of Los Angeles Construction Management Unit |
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Exbon Development, Inc. |
California State University of Long Beach City of Long Beach Edwards Air Force Base |
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SJD&B, Inc. |
County of San Bernardino California Department of Parks and Recreation California State University, Fullerton |
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Vincor Construction, Inc. |
Judicial Council of California City of Long Beach County of Riverside |
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OC Public Works is requesting Board approval of JOCs for the Services with CTG Construction, Inc., MA-080-20010450; Dalke & Sons Construction, Inc., MA-080-20010451; MTM Construction, Inc., MA-080-20010456; Pub Construction Inc., MA-080-20010457; Macro-Z-Technology Company, MA-080-20010454; MIK Construction, Inc., MA-080-20010455; Harry H Joh Construction Inc., MA-080-20010453; Exbon Development, Inc., MA-080-20010452; SJD&B, Inc., MA-080-20010458 and Vincor Construction, Inc. MA-080-20010459 (all together defined as Contracts) in an amount not-to-exceed $4.9 million each.
The cumulative maximum for the 10 Contracts will not exceed a total amount of $49 million over their respective one-year terms.
Subcontractors, if utilized, are not listed until the receipt of price quotations from the contractor with each issued task order. Contract Summary Forms are included as Attachment K.
Compliance with CEQA: This action is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to CEQA, since it does not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The approval of this agenda item does not commit the County to a definite course of action concerning a project since it involves Contracts for Services associated with potential future County repair, rehabilitation and maintenance projects. This proposed activity is therefore not subject to CEQA. Any future action connected to this approval that constitutes a project will be reviewed for compliance with CEQA.
FINANCIAL IMPACT:
Budget Control 080, OC Public Works, included appropriations and revenues in the FY 2019-20 budget for OC Facilities’ utilization of the JOC programs. In an effort to consolidate the administration of various internal JOC programs under OC Public Works for Countywide utilization, the not-to-exceed amount has been set to maximize utilization of the JOC by OC Public Works and other County departments. Individual job orders will be encumbered as needed by various departments, provided sufficient appropriations are available in the current budget and future budget years.
The proposed Contracts include provisions stating the Contracts are subject, to and contingent upon, applicable budgetary appropriations being approved by the Board for each fiscal year during the term of the Contracts. If such appropriations are not approved, the Contracts may be immediately terminated without penalty to the County.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Contract MA-080-20010450 with CTG
Construction, Inc.
Attachment B - Contract MA-080-20010451 with Dalke & Sons Construction,
Inc.
Attachment C - Contract MA-080-20010456 with MTM Construction, Inc.
Attachment D - Contract MA-080-20010457 with Pub Construction Inc.
Attachment E - Contract MA-080-20010454 with Macro-Z-Technology Company
Attachment F - Contract MA-080-20010455 with MIK Construction, Inc.
Attachment G - Contract MA-080-20010453 with Harry H Joh Construction Inc.
Attachment H - Contract MA-080-20010452with Exbon Development, Inc.
Attachment I - Contract MA-080-20010458 with SJD&B, Inc.
Attachment J - Contract MA-080-20010459 with Vincor Construction, Inc.
Attachment K - Contract Summary Form
Attachment L - Bid Summary Form