|
Agenda Item
ASR
Control 19-000649 |
||
|
MEETING DATE: |
06/25/19 |
|
|
legal entity taking action: |
Board of Supervisors |
|
|
board of supervisors
district(s): |
All Districts |
|
|
SUBMITTING
Agency/Department: |
District Attorney
(Approved) |
|
|
Department contact
person(s): |
Melanie Eustice (714) 347-8443 |
|
|
|
Billy Chan (714) 347-8787 |
|
Subject: Contract with Hewlett
Packard Company for Hardware/Software Maintenance Support
|
ceo CONCUR |
|
Clerk of the Board |
||||||||
|
Concur |
Approved Agreement to Form |
Consent Calendar |
||||||||
|
|
|
3 Votes Board Majority |
||||||||
|
|
|
|
||||||||
|
Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost:
FY 2019-20 $292,532 |
||||||||
|
|
|
|
||||||||
|
Staffing Impact: |
No |
# of Positions:
|
Sole Source:
No |
|||||||
|
Current Fiscal Year Revenue: N/A
|
||||||||||
|
Prior Board Action: 6/26/2018
#10, 5/23/2017 #6, 5/24/2016 #6, 6/23/2015 #3 |
||||||||||
RECOMMENDED ACTION(S):
Authorize the County Procurement Officer or authorized Deputy to execute Contract with Hewlett Packard Enterprise Company for Hardware/Software Maintenance and Support in an amount not to exceed $292,532 for the period of July 1, 2019, through June 30, 2020.
SUMMARY:
Approval of the Contract will provide the necessary Hardware/Software Maintenance and Support for the District Attorney's Case Management System, which is used to generate complaint and subpoena forms, case tracking and management reports for case prosecution and minimize processing time delays.
BACKGROUND INFORMATION:
The Office of the District Attorney (DA) currently utilizes the Case Management System (CMS), which runs on Hewlett Packard Enterprise Company (HPEC) software and hardware equipment for generating the complaint and subpoena forms, case tracking and management reports. The DA’s CMS serves as a primary hub for police agencies to transmit cases through a secured data interface for filing consideration. The DA also uses CMS to transmit case filings through a secured interface with the Courts. Although downtime alternatives are in place to ensure legal mandates are met, system functionality and minimizing downtime are essential.
Prior Board Actions
|
Date |
Contract |
Term |
Amount |
|
6/25/2013 |
Primary Contract MA-026-13012083 |
July 1, 2013, through June 30, 2014, renewable for one additional year in the same amount |
Not to exceed $133,928.02 |
|
Administratively Approved |
Primary Contract MA-026-13012083 Renewal |
July 1, 2014, through June 30, 2015 |
Not to exceed $124,858.50 |
|
6/23/2015 |
Amendment Two to Primary Contract MA-026-13012083 |
July 1, 2015, through June 30, 2016 |
Not to exceed $175,922.17 |
|
5/24/2016 |
Primary Contract MA-026-16011751 |
July 1, 2016, through June 30, 2017 |
Not to exceed $205,322.88 |
|
5/23/2017 |
Primary Contract MA-026-17011624 |
July 1, 2017, through June 30, 2018 |
Not to exceed $226,320.64 |
|
6/26/2018 |
Primary
Contract MA-026-18011737 |
July
1, 2018, through June 30, 2019 |
Not
to exceed $191,258.22 |
The Contractor’s performance has been confirmed as at least satisfactory. The DA has verified there are no concerns that must be addressed with respect to Contractor’s ownership/name, litigation status or conflicts with County interests. The DA is requesting the Board's approval to issue and execute Contract with HPEC for Hardware/Software Maintenance and Support as specified in the Recommended Action.
Subcontractors
This Contract does not currently include subcontractors or pass through to other providers. See Attachment B for Contract Summary Form.
This Contract is being presented to the Board with less than 30 days prior to the commencement of the Contract due to the time needed for HPEC and the DA to complete the Hardware/Software Maintenance listing and to provide pricing.
FINANCIAL IMPACT:
Appropriations and revenue for this Contract will be included in the DA's FY 2019-20 Budget.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Contract MA-026-19011772 with Hewlett
Packard Enterprise Company
Attachment B - Contract Summary Form