Agenda Item   



                                                                                                                        ASR Control  19-000616




legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

County Executive Office   (Approved)

Department contact person(s):

Joel Golub (714) 834-6827 



Mai Le (714) 834-7213



Subject:  Third Quarter FY 2018-19 Information Technology Projects Progress Report


      ceo CONCUR

County Counsel Review

Clerk of the Board


No Legal Objection

Consent Calendar



3 Votes Board Majority




    Budgeted: N/A

Current Year Cost: N/A

Annual Cost: N/A




    Staffing Impact:


# of Positions:

Sole Source: N/A

    Current Fiscal Year Revenue: N/A

  Funding Source: N/A

County Audit in last 3 years: No



    Prior Board Action: 03/26/2019 #14, 12/18/2018 #14, 09/25/2018 #16, 06/05/2018 #10




Receive and file the Quarterly Information Technology Projects Progress Report for Third Quarter FY 2018-19.







Receiving and filing the Third Quarter FY 2018-19 Information Technology Projects Progress Report provides the Board of Supervisors and the public with an update on the status of major County technology projects.






Since 2006, the Program Management Office (PMO) within the County Executive Office – Orange County Information Technology (OCIT) has reported quarterly on the status of Information Technology (IT) projects with a budget of $150,000 or more. Project status details are gathered from County department project managers and verified by the PMO. The Third Quarter FY 2018-19 IT Projects Progress Report covers the period of January 1, 2019, through March 31, 2019, and is included with this Agenda Staff Report as Attachment A.


The number of active projects in this reporting period is 21, a decrease from 28 projects reported in the previous quarter due to seven projects completed in that quarter. The total budget decreased to $36,187,031 from $56,130,250.


During this reporting period, all of the reportable IT projects in the County are on schedule except for the Property Tax System (PTS) Re-platform project and the Health Care Agency’s ePrescription for Controlled Substances project. The PTS Re-platform project schedule is in a “Red” status due to a schedule delay of more than 20 percent caused by significantly missed deliverable dates. This project is also at risk of running over budget. The ePrescription for Controlled Substances project is experiencing a minor schedule delay but is still on budget. For more information on the schedule delays and the mitigation plans for these projects, refer to Attachment A.


During this reporting period, one key project, the Project Information Management System, was completed by the target “Go Live” date and within budget.


In addition to the status of the individual projects, the complete progress report (Attachment A) provides information and data regarding the County’s IT project performance and investment trends over the last twelve quarters. 


The Board of Supervisors received the previous Quarterly IT Projects Progress Reports on March 26, 2019; December 18, 2018; September 25, 2018; June 5, 2018; April 24, 2018; January 9, 2018; and every previous quarter since May 24, 2016.














Attachment A - Third Quarter FY 2018-19 Information Technology Projects Progress Report