Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  19-000592

 

MEETING DATE:

06/25/19

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

County Executive Office   (Approved)

Department contact person(s):

Jaime L. Martinez (714) 834-4104 

 

 

Lisa Bohan-Johnston (714) 834-3530

 

 

Subject:  Approve Fiscal Year 2019-20 Final Budget

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Resolution to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: N/A

Current Year Cost: N/A

Annual Cost: N/A

 

 

 

    Staffing Impact:

Yes

# of Positions: TBD

Sole Source: N/A

    Current Fiscal Year Revenue: N/A

  Funding Source: N/A

County Audit in last 3 years: No

 

 

    Prior Board Action: 6/11/2019 #2

 

RECOMMENDED ACTION(S):

 

 

1.

Adopt the FY 2019-20 Final Budget Resolution inclusive of Exhibits 1 through 11-A, thereto, in Attachment A.

 

2.

Pursuant to Government Code Section 29401 and within the appropriations requested for Department 026 and Fund 122, establish the FY 2019-20 District Attorney Special Appropriations Fund at $170,000 and the Vehicle Theft Task Force Special Fund at $40,000.

 

3.

Pursuant to Government Code Section 29430 and within the appropriations requested for Department 060, Fund 118, Fund 125 and Fund 126, establish the FY 2019-20 Sheriff Special Appropriations fund for the Regional Narcotics Suppression Program at $250,000, the Regional Narcotics Suppression Program-Dept. of Justice at $170,000, the Regional Narcotics Suppression Program-Dept. of Treasury at $30,000, and the Regional Narcotics Suppression Program-Other at $100,000.

 

4.

Approve the FY 2019-20 OC Information Technology ISF billing rates effective July 1, 2019, as detailed on Exhibit 7 in Attachment A.

 

5.

Approve the FY 2019-20 OC Fleet Services ISF billing rates effective July 1, 2019, as detailed on Exhibit 8 in Attachment A.

 

6.

Approve the FY 2019-20 Publishing Services ISF billing rates effective July 1, 2019, as detailed on Exhibit 9 in Attachment A.

 

7.

Approve FY 2019-20 employee and employer retirement contribution rates effective July 6, 2019, as detailed on Exhibit 10 in Attachment A.

 

8.

Direct Human Resources Services to adjust position counts to reconcile with FY 2019-20 Public Budget Hearings straw votes.

 

9.

Adopt Resolution authorizing the temporary transfer of monies between the General Fund and Funds 275 and 279.

 

10.

Adopt Resolution authorizing the temporary transfer of monies between the General Fund and Funds 293 and 294.

 

11.

Adopt Resolution authorizing the temporary transfer of monies between the General Fund and Funds 400 and 404.

 

12.

Adopt Resolution authorizing the temporary transfer of monies between the General Fund and certain Unapportioned Tax Funds 665, 668, 672, 673, and 674.

 

13.

Approve FY 2019-20 County Event Calendar, as set forth in Attachment H, and per Government Code Section 26227, find that the events therein will serve a public purpose of the County of Orange and will meet the social needs of the population of the County, including but not limited to, the areas of health, law enforcement, public safety, rehabilitation, welfare, education, and legal services, and the needs of physically, mentally and financially handicapped persons and aged persons; that County staff and resources may be used in furtherance of such events; and that County staff may solicit donations of funds and services for such events.

 

14.

Adopt resolution approving the County of Orange Sponsorship Marketing Plan commencing on the date of execution by the Board, adopt the findings of the annual review for FY 2017-18 and FY 2018-19 attached thereto inclusive of Exhibits A and B in Attachment I.

 

15.

Authorize County agencies, departments and Board offices to pursue marketing, sponsorships and fund raising partnerships with non-profit organizations, private sector organizations and businesses in support of programs and events consistent with the County of Orange Sponsorship Program Marketing Plan.

 

16.

Approve the Charitable Organization Activities Plan for FY 2019-20 outlined in Attachment J.

 

17.

Find that the Charitable Organization Activities Plan for FY 2019-20, per Government Code section 26227, will serve a public purpose of the County of Orange and is deemed to be necessary to meet the social needs of the population of the County, including but not limited to, the areas of health, law enforcement, public safety, rehabilitation, welfare, education, and legal services, and the needs of physically, mentally and financially handicapped persons and aged persons; that County staff and resources may be used in furtherance of such events; and that County staff may solicit donations of funds and services for such events.

 

18.

Approve FY 2019-20 Performance Audit Plan outlined in Attachment K..

 

19.

Adopt update to Executive Aide/Assistant salary schedule (MLA), as detailed in Attachments L and M, effective the first pay period of FY 2019-20 and approve revisions as necessary to maintain alignment with Control Point and Exceptional Performance portions of Administrative Manager II salary schedule.

 

20.

Direct the Auditor-Controller to reimburse the County Executive Office with one-time CCP Planning/Training Funds in the County Local Revenue Fund 2011 Community Corrections Subaccount for the actual costs incurred for the Community Corrections Coordinator as jointly approved by the Community Corrections Partnership.

 

 

 

 

 

SUMMARY:

 

As directed during the FY 2019-20 Public Budget Hearing, the FY 2019-20 Final Budget for the County of Orange is submitted for adoption pursuant to the Government Code Section 29000 at seq. Approval of the FY 2019-20 County Event Calendar will provide a master calendar of events to promote County programs, serve a public purpose of the County of Orange and meet the social needs of its population..

 

 

 

BACKGROUND INFORMATION:

 

See Attachment A - FY 2019-20 Final Budget Resolution Package for Exhibits numbered 1 through 11.  Copies are available with the Clerk of the Board.

 

On June 23, 2015, the Board of Supervisors approved the County Event Policy and Procedure with the intent to plan and implement a master calendar of events to promote County programs to local residents. The FY 2019-20 County Event Calendar describes the events that have been planned at this time.

 

Sponsorship Marketing Plan

 

Pursuant to Government Code section 26110(2)(3), the Board of Supervisors (Board) shall annually review the County of Orange Sponsorship Marketing Plan (County Marketing Plan) and adopt the findings of that annual review by resolution.  To assist the Board in its annual review of the County Marketing Plan, the County Executive Office (CEO) conducts a review of County events that made use of the County Marketing Plan during consideration of the County Events Calendar within the annual budget process.  The results of CEO’s review for FY 2017-18 and FY 2018-19 are attached as Attachment I.

 

FY 2019-20 Charitable Activities Plan 

 

On February 26, 2019, the Board of Supervisors (Board) adopted Resolution 19-011 which consolidated all previous Board direction and procedures relating to County departments’ use and support of charitable organizations.  The Board approved County Executive Office (CEO) alignment of the filing of annual reports and approval of County departments’ planned activities in support of charitable organizations with the annual budgeting and quarterly reporting processes.  Accordingly, the CEO instructed County departments to provide their planned activities by March 1 of each year, as part of the budget adoption process for each fiscal year beginning with FY 2019-20.  The CEO now seeks approval of the compiled planned activities in support of charitable organizations for FY 2019-20 (Attachment J), and recommends finding that those planned activities, per Government Code section 26227, will serve a public purpose and are deemed necessary to meet the social needs of the population of the County.  Any deviations from the planned activities for FY 2019-20 will be presented as part of the quarterly budget reporting process.

 

FY 2019-20 Performance Audit Plan.

 

On January 8, 2019, the Board of Supervisors approved the FY 2018-19 Performance Audit Plan and directed that going forward the annual performance audit plan will be presented for Board consideration and approval with the budget development process, allowing audit work to begin closer to the start of the fiscal year.  The FY 2019-20 Performance Audit Plan is included as Attachment K.

 

Community Corrections Partnership Planning/Training Funds

 

On January 24, 2019, the Community Corrections Partnership (CCP) Committee approved the allocation of the anticipated 2011 Public Safety Realignment funds for the Community Corrections programs (AB109).  In addition, the Committee directed the use of the Training and Planning funds received annually from the Board of State and Community Corrections to fund the CCP Coordinator’s salary and benefit costs and other associated planning and training costs as approved by the Committee.  These funds are maintained by the Auditor-Controller along with the annual AB109 allocation in the 2011 Local Revenue Fund and require a claiming process for disbursement.

 

 

 

FINANCIAL IMPACT:

 

N/A

 

 

 

STAFFING IMPACT:

 

Pending FY 2019-20 Public Budget Hearings.

 

 

 

ATTACHMENT(S):

 

Attachment A - FY 2019-20 Final Budget Resolution Package
Attachment B - FY 2019-20 Final Budget Resolution
Attachment C - FY 2019-20 Resolution Funds 275-279
Attachment D - FY 2019-20 Resolution Funds 293-294
Attachment E - FY 2019-20 Resolution Funds 400-404
Attachment F - FY 2019-20 Resolution Tax Unapportionment Funds
Attachment G - Government Code Sections 26110, 26227, 29000-29009, 29400-29408, 29430-29441
Attachment H - County Events Calendar
Attachment I -  Sponsorship Marketing Plan Resolution
Attachment J - FY 2019-20 Charitable Organization Activities Plan
Attachment K - FY 2019-20 Performance Audit Plan
Attachment L - MLA Salary Schedule (Executive Aide/Assistant) – Current version
Attachment M - MLA Salary Schedule (Executive Aide/Assistant) – Draft version