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Agenda Item
ASR
Control 19-000558 |
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MEETING DATE: |
06/25/19 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
Health Care Agency
(Approved) |
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Department contact
person(s): |
Adil Siddiqui (714) 834-6619 |
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Erin Winger (714) 647-4510 |
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Subject: Contract for Automated Pill
Packaging Machine Hardware and Software Upgrades
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ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Consent Calendar |
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3 Votes Board Majority |
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Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost:
FY 2019-20 $99,387 |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
Yes |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: N/A
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RECOMMENDED ACTION(S):
Authorize the County Procurement Officer or authorized Deputy to execute Contract with Parata Systems LLC for Automated Pill Packaging Machine Hardware and Software Upgrades, effective July 15, 2019, through December 31, 2019, non-renewable, in an amount not to exceed $99,387.
SUMMARY:
Approval of Contract No. MA-042-19011702 with Parata Systems LLC for Automated Pill Packaging Machine Hardware and Software Upgrades will ensure that the Health Care Agency Correctional Health Services can continue providing quick and accurate medication dose preparation and administration.
BACKGROUND INFORMATION:
The County of Orange is mandated to provide medical care to persons in the County's custody pursuant to State of California Penal Code Sections 4011 and 4015 and Government Code Section 29602. The Health Care Agency's (HCA) Correctional Health Services Programs (CHS) is the designated provider of medical care to persons in custody on behalf of the Orange County Sheriff's Department (OCSD) for adults and on behalf of the Probation Department for youth residing at Juvenile Hall and associated camps. Medication administration is a critical component of the provision of medically necessary health care. CHS pharmacy packages medications for the inmate population in the five County jails, the youths in Juvenile Hall and associated camps and HCA’s Public Health Pulmonary Disease Program. In 2018, CHS Pharmacy was responsible for packaging 2,340,008 doses of medication for the three major service areas identified.
CHS Pharmacy utilizes the Automed FastPak EXP for the packaging of ordered medications. This system automatically packages medications for patients based on orders received from the Electronic Health Record (EHR). The Automated Packaging Machine Profile, EHR and Correctional Institutional Pharmacy System computers are networked to share the medication order information.
This upgrade is required to extend the life of the Automed FastPak EXP, will allow the pharmacy to upgrade important software and hardware components to keep systems HIPAA compliant and provide access to additional proprietary equipment from the Contractor, which will allow for increased efficiency when utilizing the machines.
This Contract does not currently have any subcontractors or pass through to other providers. See Attachment B for Contract Summary Form.
This Contract is a sole source Contract and a completed Sole Source Request Form is attached to this Agenda Staff Report as Attachment C.
HCA has verified there are no concerns that must be addressed with respect to Contractor's ownership/name, litigation status or conflicts with County interests.
This Contract is coming to the Board with less than 30 days prior to the start of the Contract to expedite the implementation of the software upgrades.
HCA requests that your Honorable Board of Supervisors authorize the County Procurement Officer or authorized Deputy to execute Contract No. MA-042-19011702 with Parata Systems LLC, as referenced in the Recommended Action.
FINANCIAL IMPACT:
Appropriations for this Contract will be included in HCA's FY 2019-20 budget.
Funding Sources:
GF: 41%
FED: 4%
State: 53%
Others: 2%
The funding percentages are an aggregate of various funding sources within multiple programs which will utilize this Agreement.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Contract No. MA-042-19011702 with Parata
Systems LLC
Attachment B - Contract Summary Form
Attachment C - Sole Source Justification Form
Attachment D - California Penal Code Sections 4011 and 4015
Attachment E - Government Code Section 29602