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Agenda Item
ASR
Control 19-000548 |
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MEETING DATE: |
06/25/19 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
1 |
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SUBMITTING
Agency/Department: |
OC Public Works
(Approved) |
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Department contact
person(s): |
Shane Silsby (714) 667-9700 |
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Julie Lyons (714) 667-9701 |
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Subject: Approval of FY 2019-20 OC
Civic Center Parking Maintenance Budget
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ceo CONCUR |
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Clerk of the Board |
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Concur |
No Legal Objection |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost:
FY 2019-20 $14,460,798 |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
No |
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Current Fiscal Year Revenue: See Financial Impact Section
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Prior Board Action: 6/26/2018
#73, 6/27/2017 #68, 6/28/2016 #91, 12/15/1987 #35 |
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RECOMMENDED ACTION(S):
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1. |
Find that the project is Categorically Exempt from CEQA, Class 1 (Existing Facilities), Class 2 (Replacement or Reconstruction) and Class 4 (Minor Alterations to Land) pursuant to CEQA Guidelines, Sections 15301, 15302 and 15304, respectively. |
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2. |
Approve the FY 2019-20 OC Civic Center Parking Maintenance Fund 828 in the total amount of $14,460,798 for Civic Center area operating costs, taxes/fees and projects. |
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3. |
Authorize the Auditor-Controller to pay from OC Civic Center Parking Maintenance Fund 828: |
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a. |
The City of Santa Ana for Civic Center common area related utilities (electricity and landscape water), routine grounds and landscape maintenance, projects and security-related costs in accordance with the OC Civic Center Parking Maintenance Fund 828 budget as shown in Attachment A, Sections I and III; |
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b. |
Parking Concepts, Inc. (or any duly-approved successor parking operator) for annual parking facility operator fees in accordance with the OC Civic Center Parking Maintenance Fund 828 budget as shown in Attachment A, Section I; and |
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c. |
Orange County Sanitation District sewer assessment fees in accordance with the OC Civic Center Parking Maintenance Fund 828 budget as shown in Attachment A, Section II; and |
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d. |
The County of Orange for administration, maintenance, supplies, operating costs, fees and Civic Center area projects in accordance with the OC Civic Center Parking Maintenance Fund 828 budget as shown in Attachment A, Sections I and III. |
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4. |
Authorize the Auditor-Controller to transfer funds from Parking Facilities Fund 137 to OC Civic Center Parking Maintenance Fund 828, as required and when notified by OC Public Works, for the County of Orange share of the FY 2019-20 budget. |
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SUMMARY:
Approval of the FY 2019-20 OC Civic Center Parking Maintenance Fund 828 will support continued operations, maintenance and delivery of projects within the Santa Ana Civic Center parking and public facilities.
BACKGROUND INFORMATION:
On January 11, 1966, the Board of Supervisors (Board) approved a Joint Exercise of Powers Agreement (JPA) between the City of Santa Ana (City) and the County of Orange (County) for the purposes of constructing, leasing, maintaining and operating public facilities in the Santa Ana Civic Center (Civic Center). On September 30, 2014, the Board approved the Amended and Restated JPA. The Orange County Civic Center Authority (OCCCA) reviews the annual OC Civic Center Parking Maintenance Fund 828 (Fund 828 Budget) which is subsequently approved by the City Council and by the Board.
On December 15, 1987, the Board approved a Development Agreement (Agreement) between the City and County to provide for the development, maintenance and operation of the P3 Courthouse/Library and P1 Stadium Parking Structures. The Agreement was subsequently amended to include the P2 Superblock Parking Lot, the P6 Appellate Court Parking Structure, the P3 Courthouse/Library Parking Structure, the P1 Stadium Parking Structure and the Old Courthouse Parking Lot in Fund 828 Budget. Attachment B provides a map of these parking facilities.
On May 22, 2019, the OCCCA Board recommended that the OC Civic Center Parking Maintenance Fund 828 (Fund 828) Budget be approved by the City and the County, who jointly fund this effort. The Fund 828 Budget has historically been presented separately from the overall County Budget. The City will be presenting their Fund 828 Budget for approval at approximately the same time as the County.
On June 28, 2016, June 27, 2017, and June 26, 2018, the Board approved Fund 828 Budgets, respectively. During FY 2014-15, the City and County jointly agreed to adjust contributions in order to begin to address deferred maintenance projects and to address the need to increase cleanliness, maintenance and security levels in the Civic Center area. Subsequent budgets also provided funds to increase pressure washing frequency over a larger area and address additional specialized maintenance requirements.
The County's annual contribution to fund its share of the Fund 828 Budget is included in the overall FY 2019-20 Budget process as a component of Parking Facilities Fund 137 (Fund 137). A separate action is required by the Board to approve the FY 2019-20 recommended Fund 828. Below is a summary of the previously adopted FY 2018-19 Fund 828 Budget and the recommended FY 2019-20 budget:
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Amended FY 2018-19 |
Proposed FY 2019-20 |
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Expenditures |
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Civic Center Operating Costs Civic Center |
$6,025,300 |
$7,306,832 |
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Certificates of Participation Debt Service Payments (P1 Stadium and P3 Courthouse and Stadium) due annually by December 1 and Taxes |
$87,975 |
$91,054 |
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Civic Center Projects |
$5,737,364 |
$7,062,912 |
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Total |
$11,850,639 |
$14,460,798 |
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Base Revenue Sources |
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Estimated Fund Balance Available |
$3,726,835 |
$5,475,772 |
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Estimated Revenue from Parking Facilities |
$5,765,000 |
$6,626,222 |
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Total |
$9,491,835 |
$12,101,994 |
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Additional Contributions |
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City 50 Percent Share |
$1,179,402 |
$1,179,402 |
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County 50 Percent Share |
$1,179,402 |
$1,179,402 |
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Total |
$2,358,804 |
$2,358,804 |
Operating costs include utility services, routine grounds maintenance and security for Civic Center common areas. Operating costs also include fees payable to the current parking operator, Parking Concepts, Inc., for managing and cleaning the parking facilities and for operating the Parking Access and Revenue Control System. The FY 2019-20 Fund 828 Budget (Attachment A) includes the City and County managed facilities (Attachment B).
The budgeted parking operations revenue of $6,626,222 supports the following items in accordance with the terms of the Civic Center Development Agreement:
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a. |
Operation and maintenance of the P1 Stadium Parking Structure, P2 Superblock Parking Lot, P3 Courthouse/Library Parking Structure, P6 Appellate Court Parking Structure, the Old Courthouse Parking Lot and the Intake Release Center Parking Lot; and |
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b. |
Maintenance, utilities, security and parking operations for the Civic Center parking facilities and grounds. |
The Agreement provides for the City and County to share in funding these contributions via cash advances. The County is the fiduciary for Fund 828.
Compliance with CEQA: The proposed project is Categorically Exempt (Class 1, 2 and 4) from the provisions of CEQA pursuant to Section 15301, 15302, and 15304, respectively, because the exemptions provide for funding improvements to existing public facilities involving negligible or no expansion of use, replacement and reconstruction of existing facilities were the new structure would be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced and minor alterations to land.
FINANCIAL IMPACT:
Fund 828 appropriations are not included in the County budget and a separate budget approval by the Board is needed. However, the Board will review Fund 137 as part of the overall County FY 2019-20 budget package.
In FY 2019-20, additional contributions are required from the City and the County to balance the total funding required for the Fund 828 budget. The total contribution required to Fund 828 for FY 2019-20 is $2,358,804. Future one-time projected costs are expected to remain level or adjust slightly to provide funding to address specific deferred maintenance items in order to extend the useful lives of parking facilities and reduce future repair costs.
The balancing contributions are shared equally between the City and County. The City has agreed to fund its contribution share of $1,179,402. The County share of the same amount is funded by Fund 137. The City's FY 2019-20 share is invoiced during the fiscal year. The OCCCA Board may meet during the fiscal year to adjust project or operational funding, although the total budget amount will not change.
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Estimated Fund Balance Available |
$5,475,772 |
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Parking Revenue |
$6,626,222 |
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Fund 828 Base
Revenues |
$12,101,994 |
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City of Santa Ana |
$1,179,402 |
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Parking Fund 137 (County) |
$1,179,402 |
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Total Revenues |
$14,460,798 |
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - FY 2019-20 Recommended Budget for Fund 828
Attachment B - Civic Center Area Parking Map