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Agenda Item
ASR
Control 19-000106 |
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MEETING DATE: |
06/25/19 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
3 |
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SUBMITTING
Agency/Department: |
Sheriff-Coroner
(Approved) |
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Department contact
person(s): |
Jeff Hallock
(714) 647-1804 |
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Mike Peters (714) 647-4559 |
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Subject: First Amendment to City of
Yorba Linda Law Enforcement Services Agreement
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ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost:
FY 2019-20 $12,014,863 |
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Staffing Impact: |
See Staffing Impact
Section |
# of Positions:
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Sole Source:
N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 6/26/2018
#49, 12/5/2017 #32, 6/27/2017 #49, 6/28/2016 #66 |
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RECOMMENDED ACTION(S):
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1. |
Approve and authorize
execution of the First Amendment to the Five-Year Agreement with the City of
Yorba Linda for law enforcement services for the period of July 1, 2019
through June 30, 2020. |
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2. |
Approve the FY 2019-20 charges
for law enforcement services to the City of Yorba Linda in an amount not to
exceed $12,014,863, for a revised cumulative contract total amount not to
exceed $23,336,240. |
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3. |
Delegate to the
Sheriff-Coroner authority to execute written amendments to this law
enforcement services agreement that increase or decrease the total FY 2019-20
cost of services by 1 percent or less of $12,014,863, and that do not
materially change other provisions of the agreement. |
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4. |
Delegate to the
Sheriff-Coroner authority to execute an amendment to this agreement to
substitute the City’s amended or new Traffic Violator Apprehension Program
resolution, as long as the amendment does not materially change any other
provision of this agreement. |
SUMMARY:
Approval of the First Amendment to the Five-Year Agreement with the City of Yorba Linda will allow the Sheriff-Coroner Department to continue to provide law enforcement services to maintain the safety and welfare of residents of Yorba Linda.
BACKGROUND INFORMATION:
The City of Yorba Linda has been contracting with the County of Orange (County) for the Sheriff-Coroner (Sheriff) to provide law enforcement services since FY 2012-13. The table below notes when the Board of Supervisors (Board) approved the most recent agreements, amendments and any annual adjustment amounts.
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Fiscal Year |
Amendment Number or Agreement |
Date
Approved By Board or Adjusted |
Amount |
Comments |
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FY 2012-13 |
Agreement |
June 24, 2012 |
$1,392,921 |
New agreement, effective May 3, 2012 through June 30, 2013 |
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FY 2012-13 |
1 |
July 17, 2012 |
n/a |
Revised the language of the Traffic Violator Apprehension Program and added Attachment E, City of Yorba Linda Resolution No. 2012-5148, approved administratively |
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FY 2012-13 |
2 |
December 26, 2012 |
n/a |
Revised the start date of the agreement from May 3, 2013 to January 5, 2013, approved administratively |
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FY 2013-14 |
3 |
June 25, 2013 |
$8,639,619 |
Established service levels for FY 2013-14 |
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FY 2013-14 |
n/a |
April 4, 2014 |
$8,650,968 |
Adjusted as a result of ratified labor union contract negotiations |
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FY 2014-15 |
4 |
June 24, 2014 |
$9,058,728 |
Established service levels for FY 2014-15 |
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FY 2014-15 |
n/a |
July 25, 2014 |
$9,020,733 |
Adjusted as a result of ratified labor union contract negotiations |
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FY 2014-15 |
5 |
September 30, 2014 |
$9,007,957 |
Deleted 0.50 Senior Emergency Management Program Coordinator position |
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FY 2015-16 |
6 |
June 23, 2015 |
$9,426,452 |
Established service levels for FY 2015-16 |
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FY 2015-16 |
n/a |
Adjusted April 29, 2016 |
$9,560,430 |
Adjusted as a result of ratified labor union contract negotiations |
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FY 2016-17 |
7 |
June 28, 2016 |
$9,835,159 |
Established service levels for FY 2016-17 |
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FY 2016-17 |
8 |
November 22, 2016 |
$9,830,552 |
Deleted one Crime Prevention Specialist Position and added one Office Specialist position for a reduction of $4,607
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FY 2016-17 |
n/a |
Adjusted December 9, 2016 |
$10,019,094 |
Adjusted as a result of ratified labor union contract negotiations |
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FY 2017-18 |
9 |
June 27, 2017 |
$10,441,364 |
Established service levels for FY 2017-18 |
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FY 2017-18 |
10 |
December 5, 2017 |
$10,662,285 |
Increased the agreement in an amount not to exceed $220,921 in order to add one Deputy Sheriff II position and one fully equipped Class A Vehicle
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FY 2018-19 |
Agreement |
June 26, 2018 |
$11,300,340 |
Established service levels for FY 2018-19 |
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FY 2018-19 |
n/a |
Adjusted January 30, 2019 |
$11,321,377 |
Adjusted as a result of ratified labor union contract negotiations |
Proposed law enforcement services for FY 2019-20 include the positions and service levels as noted on the table below.
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Position Title |
Service Level |
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Lieutenant |
1.00 |
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Sergeant |
5.00 |
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Deputy Sheriff II - Patrol |
23.00 |
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Deputy Sheriff II - Motorcycle |
2.00 |
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Deputy Sheriff II - Community Support Unit, including a School Resource Officer |
3.00 |
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Investigator |
3.00 |
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Investigative Assistant |
1.00 |
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Community Services Officer - Parking and Traffic Enforcement |
2.00 |
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Crime Prevention Specialist |
1.00 |
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Office Specialist |
1.00 |
The total cost to the City of Yorba Linda for FY 2019-20 is $12,014,863, which includes regional/shared staff.
Agreement costs include salaries, wages, employee benefits, services and supplies, transportation expenses, as well as division, department and County (County-Wide Cost Allocation Plan) overhead. The FY 2019-20 cost is 6.13 percent higher ($693,486) than the current fiscal year final adjusted agreement of $11,321,377. The net increase is due to updated salary and benefit changes approved by the Association of Orange County Deputy Sheriffs (AOCDS), Association of County Law Enforcement Managers (ACLEM), Orange County Managers Association (OCMA), and the Orange County Employees Association (OCEA) and an increase in Sheriff overhead. The Board ratified the ACLEM agreement on June 26, 2018, the OCMA agreement on April 24, 2018 and the OCEA agreement on July 31, 2018. The AOCDS agreement was approved by the Board on September 6, 2016. The City of Yorba Linda added two Deputy Sheriff II - Patrol positions and eliminated one Deputy Sheriff II - Motorcycle position. In addition, City of Yorba Linda eliminated one Mobile Data Computer-Motor and extra help for Investigative services and added one Mobile Data Computer-Patrol, two Mobile Data Computers-Administrative Laptops, one Class A Patrol vehicle, one Patrol Video System, one E-Citation device and increased overtime for Investigators.
Since there are salary and benefit issues that remain to be resolved for the current labor contracts for employees represented by various bargaining units (i.e., OCMA, ACLEM, OCEA, AOCDS), and which are not reflected in the agreement cost, the proposed agreement includes provisions that require the City of Yorba Linda to pay for the cost of any increase in compensation or benefits, or to adjust the service level to stay within the original maximum obligation.
This First Amendment to the Agreement is submitted for approval less than 30 days prior to the start of the proposed agreement due to an extended negotiation period over the terms and conditions in the Amendment, and the need to have the Yorba Linda City Council approval before presenting the Amendment to the Board for approval. The Yorba Linda City Council approved this Amendment at its June 4, 2019 meeting.
FINANCIAL IMPACT:
The City of Yorba Linda is responsible for 100 percent of the costs related to this agreement. The FY 2019-20 Budget for the Sheriff-Coroner Department, as presented to the Board of Supervisors, includes appropriations and revenue for this agreement based on the FY 2018-19 agreement. Adjustments to reconcile positions with related appropriations and revenue to the adopted FY 2019-20 agreement will be requested in the FY 2019-20 First Quarter Budget Report.
STAFFING IMPACT:
Position changes associated with this agreement may increase the total number of authorized positions for the Sheriff-Coroner Department. The changes reflected below are agreed upon modifications to staffing levels within the proposed agreement in comparison to prior years:
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Modifications: |
Increase 2.0 Deputy Sheriff II - Patrol positions Decrease 1.0 Deputy Sheriff II - Motorcycle position |
Any positions actions related to this agreement will be requested in the FY 2019-20 First Quarter Budget Report.
ATTACHMENT(S):
Attachment A - First Amendment to Agreement
Attachment B - Redline Version of Previous Agreement