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Agenda Item
ASR
Control 19-000103 |
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MEETING DATE: |
06/25/19 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
5 |
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SUBMITTING
Agency/Department: |
Sheriff-Coroner
(Approved) |
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Department contact
person(s): |
Jeff Hallock
(714) 647-1804 |
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Jeff Puckett
(949) 425-1818 |
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Subject: Fourth Amendment to San Juan
Capistrano Law Enforcement Services Agreement
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ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost:
FY 2019-20 $10,475,599 |
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Staffing Impact: |
See Staffing Impact
Section |
# of Positions:
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Sole Source:
N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 6/26/2018
#50, 6/27/2017 #46, 6/28/2016 #63, 6/23/2015 #42 |
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RECOMMENDED ACTION(S):
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1. |
Approve and authorize
execution of Fourth Amendment to the Five-Year Agreement with the City of San
Juan Capistrano for law enforcement services for the period July 1, 2019
through June 30, 2020. |
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2. |
Approve the Fiscal Year
2019-20 charges for law enforcement services to the City of San Juan
Capistrano in an amount not to exceed $10,475,599, for a new contract total amount not to exceed $48,066,189. |
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3. |
Delegate to the
Sheriff-Coroner authority to execute written amendments to this law
enforcement services agreement that increase or decrease the total Fiscal
Year 2019-20 cost of services by 1 percent or less of $10,475,599 and that do
not materially change other provisions of the agreement. |
SUMMARY:
Approval of the Fourth Amendment to the Five-Year Agreement with the City of San Juan Capistrano will allow the Sheriff-Coroner Department to continue to provide law enforcement services to maintain the safety and welfare of residents of San Juan Capistrano.
BACKGROUND INFORMATION:
The City of San Juan Capistrano has been contracting with the County of Orange (County) for the Sheriff-Coroner (Sheriff) to provide law enforcement services since 1961. The table below notes when the Board of Supervisors (Board) approved the most recent agreements, amendments and each contract's annual adjustment amount.
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Fiscal Year |
Amendment Number or Agreement |
Date
Approved By Board or Adjusted |
Amount |
Comments |
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FY 2015-16 |
Agreement |
June 23, 2015 |
$8,453,930 |
Established service levels for FY 2015-16 |
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FY 2015-16 |
n/a |
Adjusted April 29, 2016 |
$8,574,888 |
Adjusted as a result of ratified labor union contract negotiations |
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FY 2016-17 |
1 |
June 28, 2016 |
$8,801,628 |
Established service levels for FY 2016-17 |
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FY 2016-17 |
n/a |
Adjusted December 9, 2017 |
$8,972,187 |
Adjusted as a result of ratified labor union contract negotiations |
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FY 2017-18 |
2 |
June 27, 2017 |
$9,729,656 |
Established service levels for FY 2017-18 |
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FY 2018-19 |
3 |
June 26, 2018 |
$10,291,020 |
Established service levels for FY 2018-19 |
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FY 2018-19 |
n/a |
Adjusted January 30, 2019 |
$10,313,859 |
Adjusted as a result of ratified labor union contract negotiations |
Proposed law enforcement services for FY 2019-20 include the positions and service levels as noted on the table below.
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Position Title |
Service Level |
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Lieutenant |
1.00 |
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Sergeant - Administrative |
1.00 |
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Sergeants - Patrol |
4.00 |
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Deputy Sheriff II - Patrol |
15.00 |
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Deputy Sheriff II - Directed Enforcement Team |
1.00 |
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Deputy Sheriff II - Motorcycle |
2.00 |
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Deputy Sheriff II - Community Support |
1.00 |
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Investigator |
2.00 |
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Community Services Officer |
2.00 |
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Crime Prevention Specialist |
1.00 |
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Extra Help Cadet |
0.50 |
The agreement includes extra help services to be used as needed for Extra Help Cadet services. The total cost to the City of San Juan Capistrano for FY 2019-20 is $10,475,599, which include regional/shared staff.
Agreement costs include salaries, wages, employee benefits, services and supplies, transportation expenses, as well as division, department and County (County-Wide Cost Allocation Plan) overhead. The FY 2019-20 cost is 1.57 percent higher ($161,740) than the current fiscal year agreement of $10,313,859. The net increase is primarily due to updated salary and benefit changes approved by the Association of Orange County Deputy Sheriffs (AOCDS), Association of County Law Enforcement Managers (ACLEM), Orange County Managers Association (OCMA) and the Orange County Employees Association (OCEA) and an increase in Sheriff overhead. The Board ratified the ACLEM agreement on June 26, 2018, the OCMA agreement on April 24, 2018 and the OCEA agreement on July 31, 2018. The AOCDS agreement was approved by the Board on September 6, 2016. City of San Juan Capistrano eliminated Extra Help Deputy Sheriff I position, and added one part-time Extra Help Cadet services, one Mobile Data Computer for the Community Services Officer and increased its overtime budget for Deputy Sheriff II positions.
Since there are salary and benefit issues that remain to be resolved for the current labor contracts for employees represented by various bargaining units (i.e., OCMA, ACLEM, OCEA, AOCDS), and which are not reflected in the agreement cost, the proposed agreement includes provisions that require the City of San Juan Capistrano to pay for the cost of any increase in compensation or benefits, or to adjust the service level to stay within the original maximum obligation.
This agreement is submitted for approval less than 30 days prior to the start of the proposed agreement due to an extended negotiation period over the terms and conditions in the agreement, and the need to have the San Juan Capistrano City Council approval before presenting the agreement to the Board for approval. The San Juan Capistrano City Council approved this agreement at its June 5, 2019 meeting.
FINANCIAL IMPACT:
The City of San Juan Capistrano is responsible for 100 percent of the costs related to this agreement. The FY 2019-20 Budget for the Sheriff-Coroner Department, as presented to the Board of Supervisors, includes appropriations and revenue for this agreement based on the FY 2018-19 agreement. Adjustments to reconcile positions and related appropriations and revenue to the adopted FY 2019-20 agreement will be requested in the FY 2019-20 First Quarter Budget Report.
STAFFING IMPACT:
Position changes associated with this agreement may impact the total number of authorized positions for the Sheriff-Coroner Department. The changes reflected below are agreed upon modifications to staffing levels within the proposed agreement in comparison to prior years:
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Modifications: |
Elimination of Extra Help Deputy Sheriff staff Add 0.50 Extra Help Cadet position |
Any positions actions related to this agreement will be requested in the FY 2019-20 First Quarter Budget Report.
ATTACHMENT(S):
Attachment A - Fourth Amendment to Agreement
Attachment B - Redline Version of Previous Amendment