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Agenda Item
ASR
Control 19-000101 |
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MEETING DATE: |
06/25/19 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
5 |
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SUBMITTING
Agency/Department: |
Sheriff-Coroner
(Approved) |
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Department contact
person(s): |
Jeff Hallock
(714) 647-1804 |
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Jared Dahl
(949) 206-6101 |
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Subject: Rancho Santa Margarita Law
Enforcement Services Agreement
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ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost:
FY 2019-20 $9,578,641 |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 6/26/2018
#38, 6/27/2017 #44, 6/28/2016 #62, 6/23/2015 #35 |
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RECOMMENDED ACTION(S):
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1. |
Approve and authorize execution of the agreement for law enforcement services with the City of Rancho Santa Margarita for the period July 1, 2019 through June 30, 2020, in the amount of $9,578,641. |
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2. |
If no law enforcement services agreement between the County of Orange and the City of Rancho Santa Margarita has been entered into by June 30, 2020, delegate to the Sheriff-Coroner authority to execute a written amendment to this law enforcement services agreement that extends the term for a specified period between July 1, 2020 and August 31, 2020, and provides that the County will continue during the period of extension to provide all or a specified part of the law enforcement services previously provided to the City of Rancho Santa Margarita, and that the City of Rancho Santa Margarita will pay the full costs of such services. |
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3. |
Delegate to the Sheriff-Coroner authority to execute written amendments to this law enforcement services agreement that increase or decrease the total Fiscal Year 2019-20 cost of services by 1 percent or less of $9,578,641 and that do not materially change other provisions of the agreement. |
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4. |
Delegate to the Sheriff-Coroner authority to execute an amendment to this agreement to substitute the City’s amended or new Traffic Violator Apprehension Program resolution, as long as the amendment does not materially change any other provision of this agreement. |
SUMMARY:
Approval of the agreement with the City of Rancho Santa Margarita will allow the Sheriff-Coroner Department to continue to provide law enforcement services to maintain the safety and welfare of residents of Rancho Santa Margarita.
BACKGROUND INFORMATION:
The City of Rancho Santa Margarita has been contracting with the County of Orange (County) for the Sheriff-Coroner (Sheriff) to provide law enforcement services since 2000. The table below notes when the Board of Supervisors (Board) approved the most recent agreements and each contract's annual adjustment amount.
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Fiscal
Year |
Date
Approved By Board/Adjusted |
Amount |
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FY 2014-15 |
June 24, 2014 |
$7,836,076 |
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FY 2014-15 |
Adjusted July 25, 2014* |
$7,847,271 |
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FY 2015-16 |
June 23, 2015 |
$8,023,835 |
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FY 2015-16 |
Adjusted April 29, 2016* |
$8,143,090 |
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FY 2016-17 |
June 28, 2016 |
$8,566,128 |
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FY 2016-17 |
Adjusted December 9, 2016* |
$8,730,420 |
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FY 2017-18 |
June 27, 2017 |
$8,964,670 |
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FY 2018-19 |
June 26, 2018 |
$9,335,318 |
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FY 2018-19 |
Adjusted January 30, 2019* |
$9,358,591 |
* These amounts were adjusted as a result of ratified labor union contract negotiations.
Proposed law enforcement services for FY 2019-20 include the positions and service levels as noted on the table below.
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Position Title |
Service Level |
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Lieutenant |
1.00 |
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Sergeant - Administrative |
1.00 |
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Sergeant - Patrol |
2.00 |
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Deputy Sheriff II - Patrol, Traffic, Community Support, and Special Enforcement Services |
21.00 |
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Investigator |
1.00 |
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Investigative Assistants |
1.33 |
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Community Services Officers |
2.00 |
The total cost to the City of Rancho Santa Margarita for
the FY 2019-20 contract is $9,578,641, which includes regional/shared
staff.
Agreement costs include salaries, wages, employee
benefits, services and supplies, transportation expenses, as well as division,
department and County (County-Wide Cost Allocation Plan) overhead. The FY 2019-20 contract cost is 2.35 percent
higher ($220,049) than the current
fiscal year final adjusted agreement of $9,358,591. The net increase is due to updated salary and
benefit changes approved by the
Association of Orange County Deputy Sheriffs (AOCDS), Association of County Law
Enforcement Managers (ACLEM), Orange County Managers Association (OCMA) and the Orange County Employees Association
(OCEA) and an increase in Sheriff overhead.
The Board ratified the ACLEM agreement on June 26, 2018, the OCMA agreement on April 24, 2018
and the OCEA agreement on July 31, 2018.
The AOCDS agreement was approved by the Board on September 6, 2016.
Since there are salary and benefit issues that remain to be resolved for the current labor contracts for employees represented by various bargaining units (i.e., OCMA, ACLEM, OCEA, AOCDS), and which are not reflected in the contract cost, the proposed agreement includes provisions that require the City of Rancho Santa Margarita to pay for the cost of any increase in compensation or benefits, or to adjust the service level to stay within the original maximum obligation.
This agreement is submitted for approval less than 30 days prior to the start of the proposed agreement due to an extended negotiation period over the terms and conditions in the agreement, and the need to have the Rancho Santa Margarita City Council approval before presenting the agreement to the Board for approval. The Rancho Santa Margarita City Council agendized this agreement for its June 12, 2019 meeting.
FINANCIAL IMPACT:
The City of Rancho Santa Margarita is responsible for 100 percent of the costs related to this agreement. The FY 2019-20 Budget for the Sheriff-Coroner Department, as presented to the Board of Supervisors, includes appropriations and revenue for this agreement based on the FY 2018-19 agreement. Adjustments to reconcile positions with related appropriations and revenue to the adopted FY 2019-20 agreement will be requested in the FY 2019-20 First Quarter Budget Report.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Agreement
Attachment B - Redline Version of Previous Agreement