Agenda Item   



                                                                                                                        ASR Control  19-000101




legal entity taking action:

Board of Supervisors

board of supervisors district(s):


SUBMITTING Agency/Department:

Sheriff-Coroner   (Approved)

Department contact person(s):

Jeff Hallock  (714) 647-1804 



Jared Dahl  (949) 206-6101



Subject:  Rancho Santa Margarita Law Enforcement Services Agreement


      ceo CONCUR

County Counsel Review

Clerk of the Board


Approved Agreement to Form




3 Votes Board Majority




    Budgeted: N/A

Current Year Cost: N/A

Annual Cost: FY 2019-20 $9,578,641




    Staffing Impact:


# of Positions:

Sole Source: N/A

    Current Fiscal Year Revenue: N/A

  Funding Source: Other: 100% (City of Rancho Santa Margarita)

County Audit in last 3 years: No



    Prior Board Action: 6/26/2018 #38, 6/27/2017 #44, 6/28/2016 #62, 6/23/2015 #35






Approve and authorize execution of the agreement for law enforcement services with the City of Rancho Santa Margarita for the period July 1, 2019 through June 30, 2020, in the amount of $9,578,641.



If no law enforcement services agreement between the County of Orange and the City of Rancho Santa Margarita has been entered into by June 30, 2020, delegate to the Sheriff-Coroner authority to execute a written amendment to this law enforcement services agreement that extends the term for a specified period between July 1, 2020 and August 31, 2020, and provides that the County will continue during the period of extension to provide all or a specified part of the law enforcement services previously provided to the City of Rancho Santa Margarita, and that the City of Rancho Santa Margarita will pay the full costs of such services.



Delegate to the Sheriff-Coroner authority to execute written amendments to this law enforcement services agreement that increase or decrease the total Fiscal Year 2019-20 cost of services by 1 percent or less of $9,578,641 and that do not materially change other provisions of the agreement.



Delegate to the Sheriff-Coroner authority to execute an amendment to this agreement to substitute the City’s amended or new Traffic Violator Apprehension Program resolution, as long as the amendment does not materially change any other provision of this agreement.







Approval of the agreement with the City of Rancho Santa Margarita will allow the Sheriff-Coroner Department to continue to provide law enforcement services to maintain the safety and welfare of residents of Rancho Santa Margarita.





The City of Rancho Santa Margarita has been contracting with the County of Orange (County) for the Sheriff-Coroner (Sheriff) to provide law enforcement services since 2000.  The table below notes when the Board of Supervisors (Board) approved the most recent agreements and each contract's annual adjustment amount.


Fiscal Year

Date Approved By Board/Adjusted


FY 2014-15

June 24, 2014


FY 2014-15

Adjusted July 25, 2014*


FY 2015-16

June 23, 2015


FY 2015-16

Adjusted April 29, 2016*


FY 2016-17

June 28, 2016


FY 2016-17

Adjusted December 9, 2016*


FY 2017-18

June 27, 2017


FY 2018-19

June 26, 2018


FY 2018-19

Adjusted January 30, 2019*



* These amounts were adjusted as a result of ratified labor union contract negotiations.


Proposed law enforcement services for FY 2019-20 include the positions and service levels as noted on the table below.


Position Title

Service Level



Sergeant - Administrative


Sergeant - Patrol


Deputy Sheriff II - Patrol, Traffic, Community Support,

and Special Enforcement Services





Investigative Assistants


Community Services Officers



The total cost to the City of Rancho Santa Margarita for the FY 2019-20 contract is $9,578,641, which includes regional/shared staff. 


Agreement costs include salaries, wages, employee benefits, services and supplies, transportation expenses, as well as division, department and County (County-Wide Cost Allocation Plan) overhead.  The FY 2019-20 contract cost is 2.35 percent higher ($220,049) than the current fiscal year final adjusted agreement of $9,358,591.  The net increase is due to updated salary and benefit changes approved by the Association of Orange County Deputy Sheriffs (AOCDS), Association of County Law Enforcement Managers (ACLEM), Orange County Managers Association (OCMA) and the Orange County Employees Association (OCEA) and an increase in Sheriff overhead.  The Board ratified the ACLEM agreement on June 26, 2018, the OCMA agreement on April 24, 2018 and the OCEA agreement on July 31, 2018.  The AOCDS agreement was approved by the Board on September 6, 2016.      


Since there are salary and benefit issues that remain to be resolved for the current labor contracts for employees represented by various bargaining units (i.e., OCMA, ACLEM, OCEA, AOCDS), and which are not reflected in the contract cost, the proposed agreement includes provisions that require the City of Rancho Santa Margarita to pay for the cost of any increase in compensation or benefits, or to adjust the service level to stay within the original maximum obligation.


This agreement is submitted for approval less than 30 days prior to the start of the proposed agreement due to an extended negotiation period over the terms and conditions in the agreement, and the need to have the Rancho Santa Margarita City Council approval before presenting the agreement to the Board for approval.  The Rancho Santa Margarita City Council agendized this agreement for its June 12, 2019 meeting.





The City of Rancho Santa Margarita is responsible for 100 percent of the costs related to this agreement.  The FY 2019-20 Budget for the Sheriff-Coroner Department, as presented to the Board of Supervisors, includes appropriations and revenue for this agreement based on the FY 2018-19 agreement.  Adjustments to reconcile positions with related appropriations and revenue to the adopted FY 2019-20 agreement will be requested in the FY 2019-20 First Quarter Budget Report.










Attachment A - Agreement
Attachment B - Redline Version of Previous Agreement