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Agenda Item
ASR
Control 19-000100 |
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MEETING DATE: |
06/25/19 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
Sheriff-Coroner
(Approved) |
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Department contact
person(s): |
Jeff Hallock (714) 647-1804 |
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Ross Caouette (714) 647-1854 |
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Subject: Sixth Amendment to OC
Transportation Authority Law Enforcement Services Contract
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ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost:
FY 2019-20 $8,425,860 |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 6/28/2018
#51, 6/27/2017 #43, 1/10/2017 #25, 6/28/2016 #55 |
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RECOMMENDED ACTION(S):
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1. |
Approve and authorize execution of the Sixth Amendment to the Five-Year Agreement with the Orange County Transportation Authority for law enforcement services for the period July 1, 2019 through June 30, 2020. |
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2. |
Approve the FY 2019-20 charges for law enforcement services to the Orange County Transportation Authority for the period of July 1, 2019 through June 30, 2020, in an amount not to exceed $8,425,860, for a revised cumulative contract total amount of $43,902,048. |
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3. |
Approve $458,200 as the total amount for special and supplemental services, including canine explosive detection services, for the period July 1, 2019 through June 30, 2020. |
SUMMARY:
Approval of the Sixth Amendment to the Five-Year Agreement with the Orange County Transportation Authority will allow the Sheriff-Coroner Department to continue to provide law enforcement services for the Orange County Transportation Agency, including canine explosive detection services.
BACKGROUND INFORMATION:
Orange County Transportation Authority (OCTA) has been contracting with the County for the Sheriff-Coroner Department (Sheriff) to provide law enforcement services since March 1993. The table below notes when the Board of Supervisors (Board) approved the most recent agreements, amendments and any annual adjustment amount.
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Fiscal Year |
Amendment Number or Agreement |
Date
Approved By Board or Adjusted |
Amount |
Comments |
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FY 2015-16 |
Agreement |
June 2, 2015 |
$6,388,994 |
Established service levels for FY 2015-16 |
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FY 2015-16 |
n/a |
Adjusted April 29, 2016 |
$6,476,779 |
Adjusted as a result of ratified labor union contract negotiations |
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FY2015-16 |
1 |
March 1, 2016 |
n/a |
Redefined regular services and patrolling areas preferred by OCTA |
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FY 2016-17 |
2 |
June 28, 2016 |
$6,688,681 |
Established service levels for FY 2016-17 |
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FY 2016-17 |
n/a |
Adjusted December 9, 2016 |
$6,830,691 |
Adjusted as a result of ratified labor union contract negotiations |
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FY 2016-17 |
3 |
January 10, 2017 |
$6,854,158 |
Converted one Deputy Sheriff II position to a Deputy Sheriff II - K9 position, one Office Technician to an Office Specialist position, and added one Mobile Data Computer and one Patrol Video System |
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FY 2017-18 |
4 |
June 27, 2017 |
$7,122,592 |
Established service levels for FY 2017-18 |
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FY 2018-19 |
5 |
June 26, 2018 |
$8,182,895 |
Established service levels for FY 2018-19 |
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FY 2018-19 |
n/a |
Adjusted January 30, 2019 |
$8,191,968 |
Adjusted as a result of ratified labor union contract negotiations |
Sheriff requests Board approval of Sixth Amendment to the Five Year Law Enforcement Agreement for the period of July 1, 2019 through June 30, 2020, as noted in the Recommended Actions.
Proposed law enforcement services for FY 2019-20 include the following positions and service levels as noted on the table below:
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Position Title |
Service Level |
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Lieutenant |
1.00 |
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Sergeant |
4.00 |
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Investigator |
1.00 |
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Deputy Sheriff II - Fixed Route Enforcement |
16.00 |
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Deputy Sheriff II - Rail |
5.00 |
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Office Specialist |
1.00 |
The total cost to OCTA for the contracted law enforcement services is $8,425,860. In addition, pursuant to the amendment, OCTA may request additional special and supplemental services, such as use of the Mounted Enforcement Unit to patrol environmental mitigation properties owned by OCTA and canine explosive detection services, up to a maximum cost of $458,200, for a firm, fixed total cost of $8,884,060.
Agreement costs include salaries, wages, benefits, services and supplies, and transportation expenses as well as division, department and County-Wide Cost Allocation Plan overhead. FY 2019-20 contract service costs are 2.86 percent higher ($233,893) than the current fiscal year final adjusted agreement (including amendments) of $8,191,968. The net increase is due to increases in salaries and employee benefits due to ratified labor union negotiations and retirement rate increases, an increase in Sheriff's Department overhead.
The $458,200 authorized amount for special and supplemental services is established annually by OCTA based on projected service need and available funding.
Since there are salary and benefit issues that remain to be resolved for the current labor contracts for employees represented by various bargaining units (i.e., OCMA, ACLEM, OCEA, AOCDS), and which are not reflected in the contract cost, the proposed agreement includes provisions that require OCTA to pay for the cost of any increase in compensation or benefits, or to adjust the service level to stay within the original maximum obligation.
The OCTA Transit Committee approved the agreement at its June 3, 2019 meeting. The OCTA Board of Directors approved the agreement at its June 10, 2019 meeting. This amendment is submitted for Board approval less than 30 days prior to its effective date to allow the amendment to be approved by OCTA before submitting it for Board approval.
FINANCIAL IMPACT:
Orange County Transportation Authority is responsible for 100 percent of the costs related to this agreement. The FY 2019-20 Budget for the Sheriff-Coroner Department will include appropriations and revenue for the law enforcement contract services in this agreement. Adjustment to reconcile positions with related appropriations and revenue to the adopted FY 2019-20 agreement will be requested in the FY 2019-20 First Quarter Budget Report.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Sixth Amendment to Agreement
Attachment B - Redline Version of Amendment