Agenda Item

AGENDA STAFF REPORT

 

ASR Control 19-000099

 

MEETING DATE:

06/25/19

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

3, 5

SUBMITTING Agency/Department:

Sheriff-Coroner (Approved)

Department contact person(s):

Jeff Hallock (714) 647-1804

 

 

Jared Dahl (949) 206-6101

 

 

Subject: Mission Viejo Law Enforcement Services Agreement

 

ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

Budgeted: N/A

Current Year Cost: N/A

Annual Cost: FY 2019-20 $19,968,791

 

 

 

Staffing Impact:

No

# of Positions:

Sole Source: N/A

Current Fiscal Year Revenue: N/A

Funding Source: Other: 100% (City of Mission Viejo)

County Audit in last 3 years: No

 

 

Prior Board Action: 6/26/2018 #40, 6/27/2017 #42, 6/28/2016 #61, 6/23/2015 #36

 

RECOMMENDED ACTION(S):

 

 

1.

Approve and authorize execution of the agreement for law enforcement services with the City of Mission Viejo for the period July 1, 2019 through June 30, 2020, in an amount not to exceed $19,968,791.

 

2.

If no law enforcement services agreement between the County of Orange and the City of Mission Viejo has been entered into by June 30, 2020, delegate to the Sheriff-Coroner authority to execute a written amendment to this law enforcement services agreement that extends the term for a specified period between July 1, 2020 and August 31, 2020, and provides that the County will continue during the period of extension to provide all or a specified part of the law enforcement services previously provided to the City of Mission Viejo, and that the City of Mission Viejo will pay the full costs of such services.

 

3.

Delegate to the Sheriff-Coroner authority to execute written amendments to this law enforcement services agreement that increase or decrease the total Fiscal Year 2019-20 cost of services by 1 percent or less of $19,968,791 and that do not materially change other provisions of the agreement.

 

4.

Delegate to the Sheriff-Coroner authority to execute an amendment to this agreement to substitute the Citys amended or new Traffic Violator Apprehension Program resolution, as long as the amendment does not materially change any other provision of this agreement.

 

 

 

 

SUMMARY:

 

Approval of the agreement with the City of Mission Viejo will allow the Sheriff-Coroner Department to continue to provide law enforcement services to maintain the safety and welfare of residents of Mission Viejo.

 

 

BACKGROUND INFORMATION:

 

The City of Mission Viejo has been contracting with the County of Orange (County) for the Sheriff-Coroner (Sheriff) to provide law enforcement services since 1988. The table below notes when the Board of Supervisors (Board) approved the most recent agreements, amendments and each contract's annual adjustment amount.

 

 

 

Fiscal Year

Amendment

Number or Agreement

 

Date Approved By Board

or Adjusted

 

 

Amount

 

 

Comments

FY 2014-15

Agreement

June 24, 2014

$17,086,147

Established service levels for FY 2014-15

 

FY 2014-15

n/a

Adjusted November 24, 2014

$17,108,591

Adjusted as a result of ratified labor union contract negotiations

 

FY 2014-15

1

April 1, 2015

$16,999,136

Approved administratively since adjustment was less than 1% impact

 

FY 2015-16

Agreement

June 23, 2015

$17,546,055

Established service levels for FY 2015-16

 

FY 2015-16

n/a

Adjusted April 29, 2016

$17,792,916

Adjusted as a result of ratified labor union contract negotiations

 

FY 2016-17

Agreement

June 28, 2016

$18,352,156

Established service levels for FY 2016-17

 

FY 2016-17

n/a

Adjusted December 9, 2017

$18,678,798

Adjusted as a result of ratified labor union contract negotiations

 

FY 2017-18

Agreement

June 27, 2017

$19,041,819

Established service levels for FY 2017-18

 

FY 2017-18

1

September 11, 2017

$19,046,236

Approved administratively since adjustment was less than 1% impact

 

FY 2018-19

Agreement

June 26, 2018

$19,413,700

Established service levels for FY 2018-19

 

FY 2018-19

n/a

Adjusted January 30, 2019

$19,453,973

Adjusted as a result of ratified labor union contract negotiations

 

Proposed law enforcement services for FY 2019-20 include the positions and service levels as noted on the table below.

 

Position Title

Service Level

Lieutenant

1.00

Sergeant - Administration

1.00

Sergeant - Patrol

4.00

Investigator

4.00

Deputy Sheriff II - Patrol

33.00

Deputy Sheriff II - Motorcycle

6.00

Deputy Sheriff II - School Resource Services

5.00

Community Services Officer - Traffic Services

6.00

Crime Prevention Specialist

2.00

Investigative Assistant

1.00

Cadet - Extra Help

 

 

The total cost to the City of Mission Viejo for the FY 2019-20 contract is $19,968,791, which includes regional/shared staff.

 

Agreement costs include salaries, wages, employee benefits, services and supplies, transportation expenses, as well as division, department and County (County-Wide Cost Allocation Plan) overhead. FY 2019-20 cost is 2.65 percent higher ($514,818) than the current fiscal year final adjusted agreement of $19,453,973. The net increase is due to updated salary and benefit changes approved by the Association of Orange County Deputy Sheriffs (AOCDS), Association of County Law Enforcement Managers (ACLEM), Orange County Managers Association (OCMA) and the Orange County Employees Association (OCEA) and an increase in Sheriff overhead. The Board ratified the ACLEM agreement on June 26, 2018, the OCMA agreement on April 24, 2018 and the OCEA agreement on July 31, 2018. The AOCDS agreement was approved by the Board on September 6, 2016.

 

Since there are salary and benefit issues that remain to be resolved for the current labor contracts for employees represented by various bargaining units (i.e., OCMA, ACLEM, OCEA, AOCDS) , and which are not reflected in the contract cost, the proposed agreement includes provisions that require the City of Mission Viejo to pay for the cost of any increase in compensation or benefits, or to adjust the service level to stay within the original maximum obligation.

 

This agreement is submitted for approval less than 30 days prior to the start of the proposed agreement due to an extended negotiation period over the terms and conditions in the agreement. The Mission Viejo City Council approved this agreement for its June 11, 2019 meeting.

 

 

FINANCIAL IMPACT:

 

The City of Mission Viejo is responsible for 100 percent of the costs related to this agreement. The FY 2019-20 Budget for the Sheriff-Coroner Department, as presented to the Board of Supervisors, includes appropriations and revenue for this agreement based on the FY 2018-19 agreement. Adjustment to reconcile positions with related appropriations and revenue to the adopted FY 2019-20 agreement will be requested in the FY 2019-20 First Quarter Budget Report.

 

 

STAFFING IMPACT:

 

N/A

 

 

ATTACHMENT(S):

 

Attachment A - Agreement
Attachment B - Redline Version of Previous Agreement