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Agenda Item
ASR
Control 19-000097 |
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MEETING DATE: |
06/25/19 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
5 |
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SUBMITTING
Agency/Department: |
Sheriff-Coroner
(Approved) |
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Department contact
person(s): |
Jeff Hallock
(714) 647-1804 |
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Jeff Puckett (949) 425-1818 |
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Subject: Laguna Woods Law Enforcement
Services Agreement
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ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost:
FY 2019-20 $2,765,274 |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 6/28/2018
#44, 6/27/2017 #40, 6/28/2016 #54, 6/23/2015 #38 |
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RECOMMENDED ACTION(S):
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1. |
Approve and authorize execution of the agreement for law enforcement services with the City of Laguna Woods for the period July 1, 2019 through June 30, 2020, in an amount not to exceed $2,765,274. |
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2. |
If no law enforcement services agreement between the County of Orange and the City of Laguna Woods has been entered by June 30, 2020, delegate to the Sheriff-Coroner authority to execute a written amendment to this law enforcement services agreement that extends the term for a specified period between July 1, 2020 and August 31, 2020, and provides that the County will continue during the period of extension to provide all or a specified part of the law enforcement services previously provided to the City of Laguna Woods, and that the City of Laguna Woods will pay the full costs of such services. |
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3. |
Delegate to the Sheriff-Coroner authority to execute written amendments to this law enforcement services agreement that increase or decrease the total FY 2019-20 cost of services by 1 percent or less of $2,765,274 and that do not materially change other provisions of the agreement. |
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4. |
Delegate to the Sheriff-Coroner authority to execute an amendment to this agreement to substitute the City’s amended or new Traffic Violator Apprehension Program resolution, as long as the amendment does not materially change any other provision of this agreement. |
SUMMARY:
Approval of the agreement with the City of Laguna Woods will allow the Sheriff-Coroner Department to continue to provide law enforcement services to maintain the safety and welfare of residents of Laguna Woods.
BACKGROUND INFORMATION:
The City of Laguna Woods has been contracting with the County of Orange (County) for the Sheriff-Coroner (Sheriff) to provide law enforcement services since 1999. The table below notes when the Board of Supervisors (Board) approved the most recent agreements and any annual adjustment amount.
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Fiscal
Year |
Date
Approved By Board/Adjusted |
Amount |
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FY 2014-15 |
June 24, 2014 |
$1,501,981 |
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FY 2014-15 |
Adjusted July 25, 2014* |
$1,504,606 |
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FY 2015-16 |
June 23, 2015 |
$2,451,840 |
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FY 2015-16 |
Adjusted April 29, 2016* |
$2,483,174 |
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FY 2016-17 |
June 28, 2016 |
$2,592,120 |
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FY 2016-17 |
Adjusted December 9, 2016* |
$2,642,047 |
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FY 2017-18 |
June 27, 2017 |
$2,603,724 |
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FY 2018-19 |
June 26, 2018 |
$2,754,171 |
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FY 2018-19 |
January 30, 2019* |
$2,756,521 |
* These amounts were adjusted as a result of ratified labor union contract negotiations.
Proposed law enforcement services for FY 2019-20 include the positions and service levels as noted on the table below.
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Position Title |
Service Level |
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Investigator |
0.50 |
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Sergeant |
1.34 |
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Deputy Sheriff II - Patrol/Traffic Services |
6.00 |
The total cost to the City of Laguna Woods for the FY 2019-20 agreement is $2,765,274, which includes regional/shared staff.
Contract costs include salaries, wages, employee benefits,
services and supplies, transportation expenses, as well as division, department
and County (County-Wide Cost Allocation Plan) overhead. The FY 2019-20 cost is 0.32 percent higher ($8,753) than the current adjusted fiscal year agreement of
$2,756,521. The net increase is due to
updated salary and benefit changes approved by the Association of Orange County Deputy Sheriffs (AOCDS),
Association of County Law Enforcement Managers (ACLEM), Orange County Managers
Association (OCMA) and the Orange
County Employees Association (OCEA) and an increase in Sheriff overhead. The Board ratified the ACLEM agreement on
June 26, 2018, the OCMA agreement on
April 24, 2018 and the OCEA agreement on July 31, 2018. The AOCDS agreement was approved by the Board
on September 6, 2016.
Since there are salary and benefit issues that remain to be resolved for the current labor contracts for employees represented by various bargaining units (i.e., OCMA, ACLEM, OCEA, AOCDS), and which are not reflected in the contract cost, the proposed agreement includes provisions that require the City of Laguna Woods to pay for the cost of any increase in compensation or benefits, or to adjust the service level to stay within the original maximum obligation.
This agreement is submitted for approval less than 30 days prior to the start of the proposed agreement due to an extended negotiation period over the terms and conditions in the agreement, and the need to have the Laguna Woods City Council approval before presenting the agreement to the Board for approval. The Laguna Woods City Council approved this agreement at its May 15, 2019 meeting.
FINANCIAL IMPACT:
The City of Laguna Woods is responsible for 100 percent of the costs related to this agreement. The FY 2019-20 Budget for the Sheriff-Coroner Department, as presented to the Board of Supervisors, includes appropriations and revenue for this agreement based on the FY 2018-19 agreement. Adjustments to reconcile positions with related appropriations and revenue to the adopted FY 2019-20 agreement will be requested in the FY 2019-20 First Quarter Budget Report.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Agreement
Attachment B - Redline Version of Previous Agreement