Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  21-000478

 

MEETING DATE:

06/22/21

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

5

SUBMITTING Agency/Department:

Sheriff-Coroner   (Approved)

Department contact person(s):

Ross Caouette (714) 981-0707 

 

 

Jeff Puckett  (949) 425-1818

 

 

Subject:  Amendment One to San Juan Capistrano Agreement for Law Enforcement Services

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: N/A

Current Year Cost: N/A

Annual Cost: FY 2021-22 $11,292,313

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: N/A

    Current Fiscal Year Revenue: N/A

  Funding Source: Other: 100% (City of San Juan Capistrano)

County Audit in last 3 years: No

 

 

    Prior Board Action: 6/23/2020 #43, 6/25/2019 #34, 6/26/2018 #50, 6/27/2017 #46

 

RECOMMENDED ACTION(S):

 

 

1.

Approve the First Amendment to the Five-Year Agreement with the City of San Juan Capistrano for law enforcement services for the terms of July 1, 2021, through June 30, 2022.

 

2.

Approve the FY 2021-22 charges for law enforcement services to the City of San Juan Capistrano in an amount not to exceed $11,292,313, for a revised cumulative contract total not to exceed $22,108,691.

 

3.

Delegate to the Sheriff-Coroner authority to execute written amendments to this law enforcement services agreement that increase or decrease the total FY 2021-22 cost of services by one percent or less of $11,292,313 and that do not materially change other provisions of the agreement.

 

4.

Delegate to the Sheriff-Coroner authority to execute an amendment to this agreement to substitute the City of San Juan Capistrano’s amended or new Traffic Violator Apprehension Program resolution, as long as the amendment does not materially change any other provision of this agreement.

 

 

 

 

SUMMARY:

 

Approval of the First Amendment to the Five-Year Agreement with the City of San Juan Capistrano will allow the Sheriff-Coroner Department to continue to provide law enforcement services to maintain the safety and welfare of residents of San Juan Capistrano.

 

 

 

BACKGROUND INFORMATION:

 

The City of San Juan Capistrano has been contracting with the County of Orange (County) for the Sheriff-Coroner Department (Sheriff) to provide law enforcement services since 1961.  The table below notes when the Board of Supervisors (Board) approved the most recent agreements, amendments and any annual adjustment amount.

 

 

 

Fiscal Year

Amendment

Number or Agreement

 

Date Approved By Board

 or Adjusted

 

 

Amount

 

 

Comments

FY 2015-16

Agreement

June 23, 2015

$8,453,930

Established service levels for FY 2015-16

 

FY 2015-16

n/a

Adjusted April 29, 2016

$8,574,888

Adjusted as a result of ratified labor union contract negotiations

 

FY 2016-17

1

June 28, 2016

$8,801,628

Established service levels for FY 2016-17

 

FY 2016-17

n/a

Adjusted December 9, 2017

$8,972,187

Adjusted as a result of ratified labor union contract negotiations

 

FY 2017-18

2

June 27, 2017

$9,729,656

Established service levels for FY 2017-18

 

FY 2018-19

3

June 26, 2018

$10,291,020

Established service levels for FY 2018-19

 

FY 2018-19

n/a

Adjusted January 30, 2019

$10,313,859

Adjusted as a result of ratified labor union contract negotiations

 

FY 2019-20

4

June 25, 2019

$10,475,599

Established service levels for FY 2019-20

 

FY 2019-20

n/a

Adjusted February 7, 2020

$10,659,841

Adjusted as a result of ratified labor union contract negotiations

 

FY 2020-21

 

Agreement

June 23, 2020

$10,816,378

Established service levels for FY 2020-21

 

 

Proposed law enforcement services for FY 2021-22 include the positions and service levels as noted on the table below.

 

Position Title

Service Level

Captain

1.00

Sergeant - Administrative

1.00

Sergeants - Patrol

4.00

Deputy Sheriff II - Patrol

15.00

Deputy Sheriff II - Directed Enforcement Team

1.00

Deputy Sheriff II - Motorcycle

2.00

Deputy Sheriff II - Community Support

1.00

Investigator

2.00

Community Services Officer

2.00

Crime Prevention Specialist

1.00

Extra Help Cadet

0.00

 

The amendment to the agreement includes extra help services to be used as needed for Extra Help Cadet services.  The total cost to the City of San Juan Capistrano for FY 2021-22 is $11,292,313, which include regional/shared staff.

 

The First Amendment to the Agreement costs include salaries, wages, employee benefits, services and supplies, transportation expenses, as well as division, department and County (County-Wide Cost Allocation Plan) overhead.  The FY 2021-22 cost is 4.40 percent higher ($475,935) than the current fiscal year agreement amount of $10,816,378.  The net increase is primarily due to updated salary and benefit changes approved by the Association of Orange County Deputy Sheriffs (AOCDS), Association of County Law Enforcement Managers (ACLEM), Orange County Managers Association (OCMA) and the Orange County Employees Association (OCEA).   The AOCDS agreement was approved by the Board on October 8, 2019.  The Board approved the ACLEM, OCMA and OCEA agreements on October 22, 2019.

 

This amendment to the agreement is submitted for approval less than 30 days prior to the start of the proposed agreement due to an extended negotiation period over the terms and conditions in the agreement, and the need to have the San Juan Capistrano City Council approval before presenting the agreement to the Board for approval.  The San Juan Capistrano City Council approved this agreement at its June 1, 2021, meeting.

 

 

 

FINANCIAL IMPACT:

 

The City of San Juan Capistrano is responsible for 100 percent of the costs related to this agreement.  Appropriations and Revenue for this agreement are included in Budget Control 060, Sheriff-Coroner FY 2021-22 Recommended Budget. Adjustments to reconcile positions and related appropriations and revenue to the adopted FY 2021-22 agreement will be requested in the FY 2021-22 Mid-Year Budget Report.

 

 

 

STAFFING IMPACT:

 

N/A

 

 

ATTACHMENT(S):

 

Attachment A - Amendment Number One to the Agreement with San Juan Capistrano
Attachment B - Redline Version of Agreement