Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  21-000476

 

MEETING DATE:

06/22/21

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Sheriff-Coroner   (Approved)

Department contact person(s):

Jeff Hallock  (714) 647-1804 

 

 

Brian Wayt (714) 647-1803

 

 

Subject:  Approve and Authorize Joint Agreement for 800MHz Emergency Communications System

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

          Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: N/A

Current Year Cost:   N/A

Annual Cost: N/A

 

 

 

    Staffing Impact:

No

# of Positions:            

Sole Source:   N/A

    Current Fiscal Year Revenue: N/A

  Funding Source:      See Financial Impact Section

County Audit in last 3 years: No

 

 

    Prior Board Action:         6/2/2015 #27, 11/23/2004 #55, 6/24/2003 #37, 2/6/1996 #S59A

 

RECOMMENDED ACTION(S):

 

 

1.

Find that the project is categorically exempt from the California Environmental Quality Act (CEQA), Class 1, (Existing Facilities) pursuant to CEQA Guidelines, Section 15301.

 

2.

Approve the re-written Joint Agreement for the Operation, Maintenance and Financial Management of the Orange County 800 MHz Countywide Coordinated Communications System with the 34 cities and Orange County Fire Authority.

 

 

 

SUMMARY:

 

Approval of the re-written Joint Agreement for the Operation, Maintenance and Financial Management of the Orange County 800 Megahertz Countywide Coordinated Communications System will allow the County to ensure that all Orange County cities share in the cost and have access to Countywide Coordinated Communications System, which serves as the County's public safety radio system.

 

 

 

BACKGROUND INFORMATION:

 

On February 6, 1996, the Board of Supervisors (Board) approved the original Joint Agreement (Agreement) for the Implementation and Operation of the OC 800 MHz Countywide Coordinated Communications System (CCCS).  The Sheriff-Coroner Department (Sheriff) operates and maintains the 800 MHz CCCS, which provides centralized, interoperable voice radio communications for the County and its 34 cities, including all public safety and public service agencies, as well as a number of private, state and federal agencies that provide support to the above agencies and/or have relevant communications requirements.  The 800 MHz CCCS is funded by the CCCS partnership in accordance with the financial requirements outlined in the Agreement.  The original agreement addressed city and County partnership responsibilities and financial obligations for the implementation of the 800 MHz CCCS in Orange County.  It was executed by the then 31 cities and the Orange County Fire Authority (OCFA).  The agreement was amended by the Board on June 24, 2003, to include the capital improvement cost-sharing agreement negotiated by the County with the 34 cities and OCFA and replaced the original Joint Agreement.

 

On November 23, 2004, the current Joint Agreement for the Operation, Maintenance and Financial Management of the CCCS was entered into by the County, its 34 cities and other partnership agencies, replacing the original 1996 Agreement and subsequent 2003 amendment with the intent to define the post-implementation operational, technical and financial requirements and guidelines for the CCCS going forward.  On June 2, 2015 Board approved the current version of the Joint Agreement currently in place.

 

The 800 MHz Governance Committee (Governance Committee) oversees the operation of the CCCS.  The Governance Committee is currently comprised of four City Managers and three County representatives.  The proposed re-write of the Joint Agreement establishes the technical, operational, and financial requirements for all agencies participating in the CCCS.  This includes establishing financial parameters for the year to year cost and for the costs of necessary system upgrades in the future.  This also includes establishing Bylaws for the Governance Committee. 

 

The re-written Agreement was presented to the Governance Committee at the April 28, 2021, Governance Committee Meeting.  The Governance Committee approved the re-write and recommended submitting to the Board for approval.  The re-written Agreement was presented to the City Managers of the Partner Agencies to seek input and revisions.  All revisions received were incorporated into the document.  The Partner Agencies, which include 34 Orange County cities, OCFA, Orange County Transportation Authority, Orange County Lifeguards, Irvine Valley College Police Department, Santa Ana Unified School District Police Department and Saddleback College Police Department have confirmed their continued participation in the CCCS.

 

Sheriff requests Board approval of re-written Agreement as referenced in the Recommended Action.  The re-written Agreement will replace and supersede previous versions, including all amendments.  Once approved by the Board, the re-written Agreement will then be forwarded to all Partner Agencies’ Governing Authorities approval and adoption. 

 

Compliance with CEQA: The proposed project is Categorically Exempt (Class 1) from the provisions of CEQA pursuant to Section 15301, because it consists of replacement of equipment in an existing public facility, involving no expansion of its use.

 

 

 

FINANCIAL IMPACT:

 

Expenditures associated with 800 MHz are 100 percent funded by the 800 MHz CCCS Partnership consisting of the County, 34 cities, OCFA, Orange County Transportation Authority, Orange County Lifeguards, Irvine Valley College Police Department, Santa Ana Unified School District Police Department, Saddleback College Police Department, Metro Net and West-Comm whose funding sources may include the state, Federal Government, fees, General Fund and other funding sources.

 

 

 

STAFFING IMPACT:

 

N/A

 

 

ATTACHMENT(S):

 

Attachment A - Joint Agreement for 800 MHz CCCS