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Agenda Item
ASR
Control 21-000471 |
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MEETING DATE: |
06/22/21 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
5 |
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SUBMITTING
Agency/Department: |
Sheriff-Coroner
(Approved) |
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Department contact
person(s): |
Ross Caouette (714) 981-0707 |
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Jeff Puckett (949) 425-1818 |
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Subject: City of San Clemente Law
Enforcement Services Agreement
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ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost:
FY 2021-22 $18,059,144 |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 6/23/2020
#39, 6/25/2019 #33, 6/26/2018 #46, 6/27/2017 #45 |
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RECOMMENDED ACTION(S):
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1. |
Approve the agreement for law enforcement services with the City of San Clemente for the term of July 1, 2021, through June 30, 2022, in an amount not to exceed $18,059,144. |
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2. |
If no law enforcement services agreement between the County of Orange and the City of San Clemente has been entered into by June 30, 2022, delegate to the Sheriff-Coroner authority to execute a written amendment to this law enforcement services agreement that extends the term for a specified term between July 1, 2022, and August 31, 2022, and provides that the County will continue during the period of extension to provide all or a specified part of the law enforcement services previously provided to the City of San Clemente, and that the City of San Clemente will pay the full costs of such services. |
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3. |
Delegate to the Sheriff-Coroner authority to execute written amendments to this law enforcement services agreement that increase or decrease the total FY 2021-22 cost of service by one percent or less of $18,059,144 and that do not materially change other provisions of the agreement. |
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4. |
Delegate to the Sheriff-Coroner authority to execute an amendment to this agreement to substitute the City of San Clemente’s amended or new Traffic Violator Apprehension Program resolution, as long as the amendment does not materially change any other provision of this agreement. |
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5. |
Authorize the Sheriff-Coroner to execute the Operations Agreement, effective July 1, 2021. |
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6. |
Authorize the Sheriff-Coroner to execute amendments to the Operations Agreement, only if they pertain to the same subject matter as the original Operations Agreement and do not, in the aggregate, increase or decrease the total costs of the City of San Clemente or the total expenses of the County under the agreement by more than one percent. |
SUMMARY:
Approval of the agreement with the City of San Clemente will allow the Sheriff-Coroner Department to continue to provide law enforcement services to maintain the safety and welfare of residents of San Clemente.
BACKGROUND INFORMATION:
The City of San Clemente has been contracting with the County of Orange (County) for the Sheriff-Coroner Department (Sheriff) to provide law enforcement services since 1993. The table below notes when the Board of Supervisors (Board) approved the most recent agreements and each contract's annual adjustment amount.
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Fiscal
Year |
Date
Approved By Board/Adjusted |
Amount |
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FY 2014-15 |
June 24, 2014 |
$12,430,310 |
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FY 2014-15 |
Adjusted July 25, 2014 * |
$12,446,648 |
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FY 2015-16 |
June 23, 2015 |
$12,769,761 |
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FY 2015-16 |
Adjusted April 29, 2016* |
$12,952,563 |
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FY 2016-17 |
June 28, 2016 |
$13,697,263 |
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FY 2016-17 |
Adjusted December 9, 2016 * |
$13,957,890 |
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FY 2017-18 |
June 27, 2017 |
$14,373,619 |
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FY 2018-19 |
June 26, 2018 |
$15,455,291 |
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FY 2018-19 |
Adjusted January 30, 2019* |
$15,483,229 |
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FY 2019-20 |
June 25, 2019 |
$16,345,966 |
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FY 2019-20 |
Adjusted February 7, 2020 * |
$16,939,589 |
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FY 2020-21 |
June 23, 2020 |
$17,145,464 |
* These amounts were adjusted as a result of ratified labor union contract negotiations.
Proposed law enforcement services for FY 2021-22 include the positions and service levels as noted on the table below.
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Position Title |
Service Level |
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Captain |
1.00 |
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Sergeant - Administrative |
1.00 |
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Sergeant - Patrol |
4.00 |
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Investigator |
4.00 |
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Deputy Sheriff II – Patrol, Directed Enforcement Team & School Resource Officer |
35.00 |
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Deputy Sheriff II – Motorcycle |
2.00 |
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Community Service Officer |
4.00 |
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Crime Prevention Specialist |
1.00 |
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Office Specialist |
2.00 |
The total cost to the City of San Clemente for the FY 2021-22 contract is $18,059,144, which includes regional/shared staff.
Agreement costs include salaries, wages, employee benefits, services and supplies, transportation expenses, as well as division, department and County (County-Wide Cost Allocation Plan) overhead. FY 2021-22 cost is 5.33 percent higher ($913,680) than the current fiscal year final adjusted agreement of $17,145,464. The net increase is due to updated salary and benefit changes approved by the Association of Orange County Deputy Sheriffs (AOCDS), Association of County Law Enforcement Managers (ACLEM), Orange County Managers Association (OCMA) and the Orange County Employees Association (OCEA). The AOCDS agreement was approved by the Board on October 8, 2019. The Board approved the ACLEM, OCMA and OCEA agreements on October 22, 2019.
This agreement is submitted for approval less than 30 days prior to the start of the proposed agreement due to an extended negotiation period over the terms and conditions in the agreement, and the need to have the San Clemente City Council approval before presenting the agreement to the Board for approval. The San Clemente City Council has approved this agreement at its June 15, 2021 meeting.
FINANCIAL IMPACT:
The City of San Clemente is responsible for 100 percent of the costs related to this agreement. Appropriations and Revenue for this agreement are included in Budget Control 060, Sheriff-Coroner FY 2021-22 Recommended Budget. Adjustments to reconcile positions with related appropriations and revenue to the adopted FY 2021-22 agreement will be requested in the FY 2021-22 Mid-Year Budget Report.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - City of San Clemente Agreement
Attachment B - Redline Version of Previous Agreement