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Agenda Item
ASR
Control 21-000416 |
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MEETING DATE: |
06/22/21 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
5 |
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SUBMITTING
Agency/Department: |
Sheriff-Coroner
(Approved) |
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Department contact
person(s): |
Jeff Hallock
(714) 647-1804 |
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Jeff Puckett (949) 425-1818 |
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Subject: City of Dana Point Law
Enforcement Services Agreement
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ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost:
FY 2021-22 $13,574,884 |
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Staffing Impact: |
See Staffing Impact
Section |
# of Positions:
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Sole Source:
N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 6/23/2020
#33, 6/25/2019 #25, 6/26/2018 #41, 6/27/2017 #38 |
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RECOMMENDED ACTION(S):
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1. |
Approve the agreement for law enforcement services with
the City of Dana Point for the term of July 1, 2021, through June 30, 2022,
in an amount not to exceed $13,574,884. |
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2. |
If no law enforcement services agreement between the County of Orange and the City of Dana Point has been entered by June 30, 2022, delegate to the Sheriff-Coroner authority to execute a written amendment to this law enforcement services agreement that extends the term for a specified term between July 1, 2022, and August 31, 2022, and provides that the County will continue during the period of extension to provide all or a specified part of the law enforcement services previously provided to the City of Dana Point, and that the City of Dana Point will pay the full costs of such services. |
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3. |
Delegate to the Sheriff-Coroner or designee authority to execute written amendments to this law enforcement services agreement that increase or decrease the total FY 2021-22 cost of services by one percent, or less of $13,574,884, and that do not materially change other provisions of the agreement. |
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4. |
Delegate to the Sheriff-Coroner or designee authority to execute an amendment to this agreement to substitute the City of Dana Point’s amended or new Traffic Violator Apprehension Program resolution, as long as the amendment does not materially change any other provision of this agreement. |
SUMMARY:
Approval of the agreement with the City of Dana Point will allow the Sheriff-Coroner Department to continue to provide law enforcement services to maintain the safety and welfare of residents of Dana Point.
BACKGROUND INFORMATION:
The City of Dana Point has been contracting with the County of Orange (County) for the Sheriff-Coroner Department (Sheriff) to provide law enforcement services since 1989. The table below notes when the Board of Supervisors (Board) approved the most recent agreements, any amendments and any annual adjustment amount.
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Fiscal Year |
Amendment Number or Agreement |
Date
Approved By Board or Adjusted |
Amount |
Comments |
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FY 2016-17 |
Agreement |
June 28, 2016 |
$11,255,076 |
Established service levels for FY 2016-17 |
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FY 2016-17 |
n/a |
Adjusted December 9, 2017 |
$11,467,397 |
Adjusted as a result of ratified labor union contract negotiations |
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FY 2016-17 |
1 |
March 7, 2017 |
$11,463,357 |
Approved administratively since adjustment was less than 1% impact |
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FY 2017-18 |
Agreement |
June 27, 2017 |
$12,072,713 |
Established service levels for FY 2017-18 |
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FY 2017-18 |
1 |
September 1, 2017 |
$12,081,545 |
Approved administratively since adjustment was less than 1% impact |
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FY 2017-18 |
2 |
October 5, 2017 |
$12,082,258 |
Approved administratively since adjustment was less than 1% impact |
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FY 2018-19 |
Agreement |
June 26, 2018 |
$12,671,207 |
Established service levels for FY 2018-19 |
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FY 2018-19 |
n/a |
Adjusted January 30, 2019 |
$12,701,014 |
Approved administratively since adjustment was less than 1% impact |
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FY 2019-20 |
Agreement |
June 25, 2019 |
$12,855,265 |
Established service levels for FY 2019-20 |
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FY 2019-20 |
n/a |
Adjusted February 7, 2020 |
$13,084,573 |
Adjusted as a result of ratified labor union contract negotiations |
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FY 2020-21 |
Agreement |
June 23, 2020 |
$13,248,819 |
Established service levels for FY 2020-21 |
Proposed law enforcement services for FY 2021-22 include the positions and service levels as noted on the table below.
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Position Title |
Service Level |
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Captain |
1.00 |
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Sergeant |
6.00 |
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Deputy Sheriff II - Patrol/Traffic/Motor |
21.00 |
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Deputy Sheriff II - Directed Enforcement |
1.00 |
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Deputy Sheriff II - Community Support Unit |
3.00 |
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Investigator |
2.00 |
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Investigative Assistant |
1.00 |
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Community Services Officer |
3.00 |
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Crime Prevention Specialist |
1.00 |
The total cost to the City of Dana Point for the FY 2021-22 contract is $13,574,884, which includes regional/shared staff.
Agreement costs include salaries, wages, employee benefits, services and supplies, transportation expenses, as well as division, department and County (County-Wide Cost Allocation Plan) overhead. FY 2021-22 cost is 2.46 percent higher ($326,065) than the current fiscal year agreement of $13,248,819. The net increase is due to updated salary and benefit changes approved by the Association of Orange County Deputy Sheriffs (AOCDS), Association of County Law Enforcement Managers (ACLEM), Orange County Managers Association (OCMA) and the Orange County Employees Association (OCEA). The AOCDS agreement was approved by the Board on October 8, 2019. The Board approved the ACLEM, OCMA and OCEA agreements on October 22, 2019.
This agreement is submitted for approval less than 30 days prior to the start of the proposed agreement due to an extended negotiation period over the terms and conditions in the agreement, and the need to have the Dana Point City Council approval before presenting the agreement to the Board for approval. The Dana Point City Council approved this agreement at its June 1, 2021, meeting.
FINANCIAL IMPACT:
The City of Dana Point is responsible for 100 percent of the costs related to this agreement. Appropriations and Revenue for this agreement are included in Budget Control 060, Sheriff-Coroner FY 2021-22 Recommended Budget. Adjustments to reconcile positions with related appropriations and revenue to the adopted FY 2021-22 agreement will be requested in the FY 2021-22 Mid-Year Budget Report.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - City of Dana Point Agreement
Attachment B - Redline Version of Previous Agreement