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Agenda Item
ASR
Control 21-000413 |
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MEETING DATE: |
06/22/21 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
Sheriff-Coroner
(Approved) |
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Department contact
person(s): |
Ross Caouette (714) 981-0707 |
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Mark Gonzales (949) 252-5255 |
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Subject: Approve Amendment Number Two
to Orange County Transportation Authority Agreement
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ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Discussion |
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3 Votes Board Majority |
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Budgeted: Yes |
Current Year Cost:
N/A |
Annual Cost:
FY 2021-22 $10,685,102 |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
N/A |
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Current Fiscal Year Revenue: $10,685,102
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Prior Board Action: 7/14/2020
#12, 6/25/2019 #31, 6/26/2018 #51, 6/27/2017 #43 |
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RECOMMENDED ACTION(S):
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1. |
Approve the Second Amendment to the Five-Year Agreement with the Orange County Transportation Authority for law enforcement services, for the term of July 1, 2021, through June 30, 2022. |
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2. |
Approve the FY 2021-22 charges for law enforcement services to the Orange County Transportation Authority for the term of July 1, 2021, through June 30, 2022, in an amount not to exceed $10,685,102, for a revised cumulative contract total amount of $20,847,531. |
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3. |
Request approval of $447,957 as the total amount for special and supplemental services, including canine explosive detection services, for the term of July 1, 2021, through June 30, 2022. |
SUMMARY:
Approval of the Second Amendment to the Five-Year Agreement with the Orange County Transportation Authority will allow the Sheriff-Coroner Department to continue to provide law enforcement services for the Orange County Transportation Authority, including canine explosive detection services.
BACKGROUND INFORMATION:
Orange County Transportation Authority (OCTA) has been contracting with the County for the Sheriff-Coroner Department (Sheriff) to provide law enforcement services since March 1993. The table below notes when the Board of Supervisors (Board) approved the most recent agreements, amendments and any annual adjustment amount.
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Fiscal Year |
Amendment Number or Agreement |
Date
Approved By Board or Adjusted |
Amount |
Comments |
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FY 2015-16 |
Agreement |
June 2, 2015 |
$6,388,994 |
Established service levels for FY 2015-16 |
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FY 2015-16 |
n/a |
Adjusted April 29, 2016 |
$6,476,779 |
Adjusted as a result of ratified labor union contract negotiations |
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FY2015-16 |
1 |
March 1, 2016 |
n/a |
Redefined regular services and patrolling areas preferred by OCTA |
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FY 2016-17 |
2 |
June 28, 2016 |
$6,688,681 |
Established service levels for FY 2016-17 |
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FY 2016-17 |
n/a |
Adjusted December 9, 2016 |
$6,830,691 |
Adjusted as a result of ratified labor union contract negotiations |
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FY 2016-17 |
3 |
January 10, 2017 |
$6,854,158 |
Converted one Deputy Sheriff II position to a Deputy Sheriff II - K9 position, one Office Technician to an Office Specialist position, and added one Mobile Data Computer and one Patrol Video System |
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FY 2017-18 |
4 |
June 27, 2017 |
$7,122,592 |
Established service levels for FY 2017-18 |
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FY 2018-19 |
5 |
June 26, 2018 |
$8,182,895 |
Established service levels for FY 2018-19 |
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FY 2018-19 |
n/a |
Adjusted January 30, 2019 |
$8,191,968 |
Adjusted as a result of ratified labor union contract negotiations |
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FY 2019-20 |
6 |
June 25, 2019 |
$8,425,860 |
Established service levels for FY 2019-20 |
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FY 2019-20 |
n/a |
Adjusted February 7, 2020 |
$8,607,114 |
Adjusted as a result of ratified labor union contract negotiations |
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FY 2020-21 |
Agreement |
July 14, 2020 |
$10,153,041 |
Established service levels for FY 2020-21 |
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FY 2020-21 |
1 |
April 1, 2021 |
$10,162,429 |
Approved administratively since adjustment was less than 1% impact |
Sheriff requests Board approval of the Second Amendment to the Five Year Law Enforcement Agreement for the term of July 1, 2021 through June 30, 2022, as noted in the Recommended Actions.
Proposed law enforcement services for FY 2021-22 include the following positions and service levels as noted on the table below:
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Position Title |
Service Level |
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Captain |
1.00 |
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Sergeant |
5.00 |
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Investigator |
1.00 |
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Deputy Sheriff II - Fixed Route Enforcement |
16.00 |
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Deputy Sheriff II - Rail |
5.00 |
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Deputy Sheriff II - Homeless Liaison Officer |
4.00 |
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Office Specialist |
1.00 |
The total cost to OCTA for the contracted law enforcement services is $10,685,102. In addition, pursuant to the agreement, OCTA may request additional special and supplemental services, such as use of the Mounted Enforcement Unit to patrol environmental mitigation properties owned by OCTA, canine explosive detection services and seasonal law enforcement services and special enforcement activities, up to a maximum cost of $447,957, for a firm, fixed total cost of $11,133,059.
Agreement costs include salaries, wages, benefits, services and supplies and transportation expenses as well as division, department and County-Wide Cost Allocation Plan overhead. FY 2021-22 contract service costs are 5.14 percent higher ($522,673) than the current fiscal year's first amendment to the agreement of $10,162,429.
The $447,957 authorized amount for special and supplemental services is established annually by OCTA based on projected service need and available funding.
The net increase is due to updated salary and benefit changes approved by the Association of Orange County Deputy Sheriffs (AOCDS), Association of County Law Enforcement Managers (ACLEM), Orange County Managers Association (OCMA) and the Orange County Employees Association (OCEA). The AOCDS agreement was approved by the Board on October 8, 2019. The Board approved the ACLEM, OCMA and OCEA agreements on October 22, 2019.
The OCTA Executive Committee approved the agreement at its June 7, 2021 meeting. The OCTA Board of Directors approved the agreement at its June 14, 2021, meeting.
FINANCIAL IMPACT:
Orange County Transportation Authority is responsible for 100 percent of the costs related to this agreement. Appropriations and Revenue for this agreement are included in Budget Control 060, Sheriff-Coroner FY 2021-22 Recommended Budget. Adjustments to reconcile positions with related appropriations and revenue to the adopted FY 2021-22 agreement will be requested in the FY 2021-22 Mid-Year Budget Report.
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Second Amendment to OCTA Five-Year
Agreement
Attachment B - Redline Version of Agreement