Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  21-000407

 

MEETING DATE:

06/22/21

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

5

SUBMITTING Agency/Department:

Sheriff-Coroner   (Approved)

Department contact person(s):

Ross Caouette (714) 981-0707 

 

 

Jared Dahl  (949) 206-6101

 

 

Subject:  City of Rancho Santa Margarita Law Enforcement Services Agreement

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: N/A

Current Year Cost: N/A

Annual Cost: FY 2021-22 $10,296,253

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: N/A

    Current Fiscal Year Revenue: N/A

  Funding Source: Other: 100% (City of Rancho Santa Margarita)

County Audit in last 3 years: No

 

 

    Prior Board Action: 6/25/2020 #38, 6/25/2019 #32, 6/26/2018 #38, 6/27/2017 #44

 

RECOMMENDED ACTION(S):

 

 

1.

Approve the agreement for law enforcement services with the City of Rancho Santa Margarita for the term of July 1, 2021, through June 30, 2022, in the amount of $10,296,253.

 

2.

If no law enforcement services agreement between the County of Orange and the City of Rancho Santa Margarita has been entered into by June 30, 2022, delegate to the Sheriff-Coroner authority to execute a written amendment to this law enforcement services agreement that extends the term for a specified term between July 1, 2022, and August 31, 2022, and provides that the County will continue during the period of extension to provide all or a specified part of the law enforcement services previously provided to the City of Rancho Santa Margarita, and that the City of Rancho Santa Margarita will pay the full costs of such services.

 

3.

Delegate to the Sheriff-Coroner or designee authority to execute written amendments to this law enforcement services agreement that increase or decrease the total FY 2021-22 cost of services by one percent or less of $10,296,253 and that do not materially change other provisions of the agreement.

 

4.

Delegate to the Sheriff-Coroner or designee authority to execute an amendment to this agreement to substitute the City of Rancho Santa Margarita’s amended or new Traffic Violator Apprehension Program resolution, as long as the amendment does not materially change any other provision of this agreement.

 

 

 

 

 

SUMMARY:

 

Approval of the agreement with the City of Rancho Santa Margarita will allow the Sheriff-Coroner Department to continue to provide law enforcement services to maintain the safety and welfare of residents of Rancho Santa Margarita.

 

 

BACKGROUND INFORMATION:

 

The City of Rancho Santa Margarita has been contracting with the County of Orange (County) for the Sheriff-Coroner Department (Sheriff) to provide law enforcement services since 2000.  The table below notes when the Board of Supervisors (Board) approved the most recent agreements and each contract's annual adjustment amount.

 

Fiscal Year

Date Approved By Board/Adjusted

Amount

FY 2016-17

June 28, 2016

$8,566,128

FY 2016-17

Adjusted December 9, 2016*

$8,730,420

FY 2017-18

June 27, 2017

$8,964,670

FY 2018-19

June 26, 2018

$9,335,318

FY 2018-19

Adjusted January 30, 2019*

$9,358,591

FY 2019-20

June 25, 2019

$9,578,641

FY 2019-20

Adjusted February 7, 2020 *

$9,776,296

FY 2020-21

June 23, 2020

$9,903,013

 

* These amounts were adjusted as a result of ratified labor union contract negotiations.

 

Proposed law enforcement services for FY 2021-22 include the positions and service levels as noted on the table below.

 

Position Title

Service Level

Captain

1.00

Sergeant - Administrative

1.00

Sergeant - Patrol

2.00

Deputy Sheriff II - Patrol, Traffic, Community Support,

and Special Enforcement Services

 

21.00

Investigator

1.00

Investigative Assistants

1.33

Community Services Officers

2.00

 

The total cost to the City of Rancho Santa Margarita for the FY 2021-22 contract is $10,296,253, which includes regional/shared staff. 

 

Agreement costs include salaries, wages, employee benefits, services and supplies, transportation expenses, as well as division, department and County (County-Wide Cost Allocation Plan) overhead.  The FY 2021-22 contract cost is 3.97 percent higher ($393,240) than the current fiscal year final adjusted agreement of $9,903,013.  The net increase is due to updated salary and benefit changes approved by the Association of Orange County Deputy Sheriffs (AOCDS), Association of County Law Enforcement Managers (ACLEM), Orange County Managers Association (OCMA) and the Orange County Employees Association (OCEA).   The AOCDS agreement was approved by the Board on October 8, 2019.  The Board approved the ACLEM, OCMA and OCEA agreements on October 22, 2019.      

 

This agreement is submitted for approval less than 30 days prior to the start of the proposed agreement due to an extended negotiation period over the terms and conditions in the agreement, and the need to have the Rancho Santa Margarita City Council approval before presenting the agreement to the Board for approval.  The Rancho Santa Margarita City Council agendized this agreement for approval at its June 9, 2021, meeting.

 

 

 

FINANCIAL IMPACT:

 

The City of Rancho Santa Margarita is responsible for 100 percent of the costs related to this agreement.  Appropriations and Revenue for this agreement are included in Budget Control 060, Sheriff-Coroner FY 2021-22 Recommended Budget.  Adjustments to reconcile positions with related appropriations and revenue to the adopted FY 2021-22 agreement will be requested in the FY 2021-22 Mid-Year Budget Report.

 

 

 

STAFFING IMPACT:

 

N/A

 

 

 

ATTACHMENT(S):

 

Attachment A - City of Rancho Santa Margarita Agreement
Attachment B - Redline Version of Previous Agreement