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Agenda Item
ASR
Control 21-000405 |
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MEETING DATE: |
06/22/21 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
Sheriff-Coroner
(Approved) |
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Department contact
person(s): |
Ken Burmood (714) 647-1804 |
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Michelle Anderson (714) 628-7059 |
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Subject: Approve Memorandum of
Understanding for Countywide Mass Notification System
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ceo CONCUR |
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Clerk of the Board |
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Concur |
Approved Agreement to Form |
Consent Calendar |
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3 Votes Board Majority |
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Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost:
N/A |
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Staffing Impact: |
No |
# of Positions:
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Sole Source:
N/A |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 5/24/2016
#14, 6/18/2013 #8, 5/8/2012 #2, 3/16/2010 #7 |
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RECOMMENDED ACTION(S):
Approve and authorize the Sheriff-Coroner or designee to execute and manage, on behalf of the County of Orange, a Memorandum of Understanding with Orange County incorporated cities, public universities and water agencies to allow their use of the County's Countywide Mass Notification System under the terms and conditions of the County's Countywide usage policy and vendor-provided agreements, commencing on July 1, 2021, through June 30, 2025.
SUMMARY:
Approval of the Memorandum of Understanding with Orange County cities, universities and water agencies will allow the Sheriff-Coroner to allow participants to continue using the County's Countywide Mass Notification System, AlertOC.
BACKGROUND INFORMATION:
In 2006, the Board of Supervisors (Board) directed County staff to explore options for establishing a Countywide Emergency Mass Notification System capable of quickly delivering alert, warning and instructional messages to County residents and businesses during times of emergency. Pursuant to that directive, Orange County Information Technology and the Sheriff-Coroner's (Sheriff) Emergency Operations Center created a pilot project, which was activated in November 2007 to disseminate flood watch and evacuation notices within the Santiago Canyon Fire burned areas. Based on the pilot project a Request for Proposals (RFP) was issued for a Countywide mass notification system using telephone calls, email and text messages.
Following the RFP process in May 2008, the Board approved a contract with Blackboard Connect, Inc. (formerly NTI Group, Inc.) for provision of AlertOC, the mass notification system for Orange County. AlertOC is Orange County's regional public mass notification system designed to keep those who live or work in Orange County informed of important information during emergency events. The system is sponsored and led by the County of Orange in partnership with many Orange County cities. AlertOC may be used to contact residents by one or all of the following methods: home phone, work phone, cell phone, email or text message. Landline phone numbers are purchased from E911 database vendors, but other phone numbers and email addresses must be registered utilizing the AlertOC internet public portal. Mass notification systems have been attributed with saving lives during the 2007 Southern California wildfires by quickly notifying residents of evacuation instructions at all hours. AlertOC has been used since its inception in 2008 to contact hundreds of thousands of Orange County residents in times of emergency. Public safety agencies have employed AlertOC for a wide range of notifications, including missing children, tornado warnings, severe weather warnings and many evacuations.
On July 22, 2008, the Board extended use of the system regionally by approving a Memorandum of Understanding (MOU) with Orange County municipalities and public universities, which are responsible for protecting a resident population and maintaining a dedicated public safety answering point. On March 16, 2010, the Board further extended use of the system by approving an MOU with the Municipal Water District of Orange County and Orange County water agencies. The MOUs allow these entities to use the County's Countywide Mass Notification System under the terms and conditions of the County's Countywide usage policy and vendor provider agreements. On May 8, 2012, the Board approved a new MOU combining the two previous MOUs, which expired on June 30, 2013.
On June 18, 2013, the Board approved a Memorandum of Understanding with Orange County incorporated cities, public universities and water agencies to allow their use of the County's Countywide Mass Notification System under the terms and conditions of the County's Countywide usage policy and vendor-provided agreements for the term of July 1, 2013, through June 30, 2016. On May 24, 2016, the Board renewed the MOU with Orange County cities, universities and water agencies for a five-year term from July 1, 2016, through June 30, 2021.
Sheriff requests approval of a non-financial MOU between the County of Orange and participants for use of Countywide Mass Notification System for the term of July 1, 2021, through June 30, 2025, as noted in the Recommended Action.
FINANCIAL IMPACT:
N/A
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Memorandum of Understanding
Attachment B - Redline of Previous Memorandum of Understanding