Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  21-000389

 

MEETING DATE:

06/22/21

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

5

SUBMITTING Agency/Department:

Sheriff-Coroner   (Approved)

Department contact person(s):

Ross Caouette (714) 981-0707 

 

 

Jeff Puckett (949) 425-1818

 

 

Subject:  City of Laguna Woods Law Enforcement Services Agreement

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: N/A

Current Year Cost: N/A

Annual Cost: FY 2021-22 $3,068,532

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: N/A

    Current Fiscal Year Revenue: N/A

  Funding Source: Other: 100% (City of Laguna Woods)

County Audit in last 3 years: No

 

 

    Prior Board Action: 6/23/2020 #36, 6/25/2019 #28, 6/26/2018 #44, 6/27/2017 #40

 

RECOMMENDED ACTION(S):

 

 

1.

Approve and authorize execution of the agreement for law enforcement services with the City of Laguna Woods, for the term July 1, 2021, through June 30, 2022, in an amount not to exceed $3,068,532.

 

2.

If no law enforcement services agreement between the County of Orange and the City of Laguna Woods has been entered by June 30, 2022, delegate to the Sheriff-Coroner authority to execute a written amendment to this law enforcement services agreement that extends the term for a specified term between July 1, 2022, and August 31, 2022, and provides that the County will continue during the term of extension to provide all or a specified part of the law enforcement services previously provided to the City of Laguna Woods, and that the City of Laguna Woods will pay the full costs of such services.

 

3.

Delegate to the Sheriff-Coroner authority to execute written amendments to this law enforcement services agreement that increase or decrease the total FY 2021-22 cost of services by one percent or less of $3,068,532 and that do not materially change other provisions of the agreement.

 

4.

Delegate to the Sheriff-Coroner authority to execute an amendment to this agreement to substitute the City of Laguna Wood’s amended or new Traffic Violator Apprehension Program resolution, as long as the amendment does not materially change any other provision of this agreement.

 

 

 

 

SUMMARY:

 

Approval of the agreement with the City of Laguna Woods will allow the Sheriff-Coroner Department to continue to provide law enforcement services to maintain the safety and welfare of residents of the City of Laguna Woods.

 

 

 

BACKGROUND INFORMATION:

 

The City of Laguna Woods has been contracting with the County of Orange (County) for the Sheriff-Coroner Department (Sheriff) to provide law enforcement services since 1999.  The table below notes when the Board of Supervisors (Board) approved the most recent agreements and any annual adjustment amount.

 

Fiscal Year

Date Approved By Board/Adjusted

Amount

FY 2016-17

June 28, 2016

$2,592,120

FY 2016-17

Adjusted December 9, 2016*

$2,642,047

FY 2017-18

June 27, 2017

$2,603,724

FY 2018-19

June 26, 2018

$2,754,171

FY 2018-19

 Adjusted January 30, 2019*

$2,756,521

FY 2019-20

June 25, 2019

$2,765,274

FY 2019-20

 Adjusted February 7, 2020*

$2,812,952

FY 2020-21

June 23, 2020

$2,900,930

 

* These amounts were adjusted as a result of ratified labor union contract negotiations.

  

Proposed law enforcement services for FY 2021-22 include the positions and service levels as noted on the table below.

 

Position Title

Service Level

Investigator

0.50

Sergeant

1.34

Deputy Sheriff II - Patrol/Traffic Services

6.00

 

The total cost to the City of Laguna Woods for the FY 2021-22 agreement is $3,068,532, which includes regional/shared staff. 

 

Contract costs include salaries, wages, employee benefits, services and supplies, transportation expenses, as well as division, department and County (County-Wide Cost Allocation Plan) overhead.  The FY 2021-22 cost is 5.77 percent higher ($167,602) than the current fiscal year agreement of $2,900,930.  The net increase is due to updated salary and benefit changes approved by the Association of Orange County Deputy Sheriffs (AOCDS), Association of County Law Enforcement Managers (ACLEM), Orange County Managers Association (OCMA) and the Orange County Employees Association (OCEA).   The AOCDS agreement was approved by the Board on October 8, 2019.  The Board approved the ACLEM, OCMA and OCEA agreements on October 22, 2019.

 

This agreement is submitted for approval less than 30 days prior to the start of the proposed agreement due to an extended negotiation period over the terms and conditions in the agreement, and the need to have the Laguna Woods City Council approval before presenting the agreement to the Board for approval.  The Laguna Woods City Council approved this agreement at its May 5, 2021, meeting.

 

 

 

FINANCIAL IMPACT:

 

The City of Laguna Woods is responsible for 100 percent of the costs related to this agreement. Appropriations and Revenue for this agreement are included in Budget Control 060, Sheriff-Coroner FY 2021-22 Recommended Budget..  Adjustments to reconcile positions with related appropriations and revenue to the adopted FY 2021-22 agreement will be requested in the FY 2021-22 Mid-Year Budget Report.

 

 

 

STAFFING IMPACT:

 

N/A

 

 

ATTACHMENT(S):

 

Attachment A - City of Laguna Woods Agreement
Attachment B - Redline Version of Previous Agreement