Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  12-000487

 

MEETING DATE:

05/08/12

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Health Care Agency   (Approved)

Department contact person(s):

Jeff Nagel (714) 834-5150 

 

 

 

 

 

Subject:  Master Agreement for Auditing Services

 

      ceo Concur

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Consent Calendar

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost: 5/15/12-6/30/12: $127,500

Annual Cost:
FY 2012-13: $165,000
FY 2013-14: $147,000

 

 

 

    Staffing Impact: No

# of Positions:

Sole Source: No

    Current Fiscal Year Revenue: N/A

    Funding Source: GF: 19%, FED: 17%, State: 48%, Fees/Other: 16%

 

    Prior Board Action: N/A

 

RECOMMENDED ACTION(S):

 

Authorize the County Purchasing Agent or authorized Deputy to execute Master Agreement MA-042-12011613 with Thompson Cobb, Bazilio & Associates, P.C., KNL Support Services, Mayer Hoffman McCann P.C., and David L. Gruber and Associates, Inc., dba Gruber and Associates for Provision of Audit Services, with an aggregate maximum obligation not to exceed $439,500 for the period of May 15, 2012 through May 31, 2015.

 

 

 

 

SUMMARY:

 

The Health Care Agency requests approval of the aggregate Master Agreement MA-042-12011613 with Thompson Cobb, Bazilio & Associates, P.C., KNL Support Services, Mayer Hoffman McCann P.C., and David L. Gruber and Associates, Inc., dba Gruber and Associates for Provision of Auditing Services. 

 

 

 

BACKGROUND INFORMATION:

 

On January 20, 2012, the Health Care Agency (HCA) issued a multi-step Bid for the provision of Auditing Services. HCA received six responses with the evaluation committee recommending the top four bidders; Thompson Cobb, Bazilio & Associates, P.C., KNL Support Services, Mayer Hoffman McCann P.C., and David L. Gruber and Associates, Inc., dba Gruber and Associates.

 

The Office of Management and Budget (OMB) Circular A-133, "Audits of States, Local Governments, and Non-Profit Organizations," issued pursuant to the Federal Single Audit Act of 1984, and the Single Audit Act amendments of 1996, requires that as a recipient of federal funds, the County perform oversight procedures deemed necessary to monitor the activities of its contract providers (sub-recipients) to ensure compliance with federal, state, and funding source laws and regulations.  Additionally, HCA monitors contract provider's compliance with their Agreements with the County. 

 

HCA’s Contract Development and Management Division select providers on an annual basis as well as during the current fiscal year to ensure such compliance.  Throughout the term of the Agreement, as planned, audit scopes will be developed based on the review cycle and type of audit required at that time.  HCA will then release an Invitation for Bid bids to each of the selected providers identified above for that particular audit scope and cycle with award going to the lowest responsive and responsible bidder.  

 

Audit scopes will include examination of each identified sub-recipients' financial practices including but not limited to evaluation of back up documentation, cost reports, general ledgers, allocation methodologies and any other fiscal practices deemed necessary to ensure compliance with contract requirements/terms, as well as applicable federal, state, and local statutes / regulations as applicable. 

 

The Master Agreement contains language which permits reduction or termination without penalty if approved funding or appropriations are not forthcoming and does not have subcontracts.

 

The Health Care Agency requests that your Honorable Board authorize the County Purchasing Agent or authorized Deputy to execute the Master Agreement MA-042-12011613 with Thompson Cobb, Bazilio & Associates, P.C., KNL Support Services, Mayer Hoffman McCann P.C., and David L. Gruber and Associates, Inc., dba Gruber and Associates as referenced in the Recommended Action.

 

 

 

FINANCIAL IMPACT:

 

This Master Agreement is included in the Health Care Agency's FY 2011-12 Current Budget and FY 2012-13 Requested Budget and will be included in the budgeting process for FY 2013-14.

 

 

 

 

STAFFING IMPACT:

 

N/A

 

 

 

EXHIBIT(S):

 

1. Evaluation Committee Score Sheets

 

ATTACHMENT(S):

 

A. Master Agreement MA-042-12011613 with Thompson Cobb, Bazilio & Associates, P.C.
B. Master Agreement MA-042-12011613 with KNL Support Services
C. Master Agreement MA-042-12011613 with Mayer Hoffman McCann P.C.
D. Master Agreement MA-042-12011613 with David L. Gruber and Associates, Inc., dba Gruber and Associates