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Agenda Item
ASR
Control 12-000594 |
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MEETING DATE: |
05/01/12 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
County Executive Office (Approved) |
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Department contact
person(s): |
Mahesh Patel (714) 834-2525 |
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Martha Campbell (714) 834-7028 |
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Subject:
3rd Quarter FY 2011-2012 IT
Project Status Reporting
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ceo Concur |
County
Counsel Review |
Clerk of the Board |
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Concur |
N/A |
Discussion |
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3 Votes Board Majority |
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Budgeted: N/A |
Current Year Cost:
N/A |
Annual Cost:
N/A |
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Staffing Impact: No |
# of Positions:
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Sole Source:
N/A |
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Current Fiscal Year Revenue: N/A |
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Funding Source: N/A |
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Prior Board Action: N/A
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RECOMMENDED ACTION(S):
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1. |
Receive and file the Quarterly Information Technology (IT) Project Status Detail and Executive Summary Reports for period January - March 2012. |
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2. |
Receive and file the Quarterly Information Technology (IT) Project Risk Assessment Report for period January - March 2012. |
SUMMARY:
The County Executive Office, Program Management Office (PMO) has instituted a process for gathering and reporting status information of Information Technology (IT) projects with a value of $150,000 or more. The status information is gathered from County Agency/Departments and verified by the PMO. Attached please find the Quarterly IT Project Status Detail (Exhibit A) and Executive Summary (Exhibit B) reports for period January - March 2012.
The PMO has also initiated an IT Project Risk Assessment Report (Exhibit C) for IT Projects whose budget is equal to or greater than $1,000,000. This report compliments the Quarterly IT Project Status Detail Report and is intended to put the status information in a risk context so as to better forecast the probability of project success.
BACKGROUND INFORMATION:
The County Executive Office has instituted a quarterly process for gathering and reporting project status for Information Technology (IT) projects greater than or equal to $150,000. These reports are a summary of information independently developed and submitted to CEO/IT by County Agency/Departments and verified by the Project Management Office (PMO). The quarterly IT Project Status Detail and Summary Reports (Exhibits A and B) covering the period January - March 2012 are included with this Agenda Staff Report.
The IT Project Risk Assessment Report (Exhibit C) for this period is also included. The purpose of this report is to assess the risk status of IT projects with budget equal to or greater than $1,000,000; identifying significant risks and mitigating actions being taken. In order to produce this report, the PMO assessed the project risk based on information gathered from the Project Manager for the specific project, as well as review of key project artifacts; including, project schedule, budget, status reports and risk management plans as available.
During this reporting period there were no IT projects completed, three new "Active" projects were added to the report, and the CEO CAPS+ DR Solution project was moved from the "Active" to the "Future" section since this project was put on hold by the CAPS Steering Committee.
Of the total 14 active IT projects this quarter, 12 are within budget and 9 are on schedule. Although the detail is provided in the attached reports, a summary of the projects that are over budget, behind schedule or rebaselined is included in the table below:
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Project Name |
B/S |
Budget/Schedule Status Comments |
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A/C, TTC, COB #2 PTMS |
1/2 |
The project is currently on budget and behind schedule. The new project leadership is performing a project assessment and will provide a revised plan, schedule and budget next quarter. |
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CEO #3 eGovernment Replacement System |
3/2 |
The budget was rebaselined to reflect the total approved project budget. The procurement took longer than planned, therefore the "Design" schedule was protracted by four months. |
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CEO #4 Mature Countywide Identity
Management |
1/2 |
The project is on budget. The schedule has been protracted by six months to accommodate additional time needed for installation of equipment and Agency application interfaces. |
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JWA #10 CUPPS |
2/2 |
The project is $582,089 over budget due to additional construction change orders. The CUPPS computer system was completed on time and construction is expected to be complete in May 2012, extending the project by three months. |
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Public Defender #14 Expansion of Wireless Access at Superior Court |
1/3 |
The project is on budget. The project execution was put on hold to address unplanned Memorandum Of Understanding (MOU) requirements by the Administrative Offices of the Courts. The MOU is scheduled for Board approval in April. The "Build" schedule has been rebaselined to reflect a revised April 2012 start date. |
Table Legend:
*Budget (B) 0=under, 1=within, 2=over, 3=rebaselined
*Schedule (S) 0=ahead,1=on, 2=behind, 3=rebaselined
FINANCIAL IMPACT:
N/A
STAFFING IMPACT:
N/A
REVIEWING AGENCIES:
CEO
EXHIBIT(S):
A. Quarterly IT Project Status Detail Report
B. Quarterly IT Project Status Executive Summary
C. Quarterly IT Project Risk Assessment Report