Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  16-001671

 

MEETING DATE:

03/28/17

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Child Support Services   (Approved)

Department contact person(s):

Araceli Perez (714) 347-8927 

 

 

Juana Larios (714) 347-8903

 

 

Subject:  Renewal with ABC Legal Services, Inc.

 

      ceo CONCUR

County Counsel Review

Clerk of the Board

Concur

Approved Agreement to Form

Discussion

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost: $66,667

Annual Cost: FY 2017-18 $333,333

 

 

 

    Staffing Impact:

No

# of Positions:

Sole Source: No

    Current Fiscal Year Revenue: N/A

  Funding Source: FED: 66% (Title IV-D), State: 34% (Title IV-D)

County Audit in last 3 years: No

 

 

    Prior Board Action: 3/22/2016 #12, 3/24/2015 #33, 4/1/2014 #17, 4/9/2013 #35

 

RECOMMENDED ACTION(S):

 

Authorize the County Purchasing Agent or authorized Deputy to execute Amendment Number 4 with ABC Legal Services, Inc. to renew the service contract for legal process services commencing on May 6, 2017, through May 5, 2018, in an amount not to exceed $400,000; for the fifth and final year for a revised cumulative total contract amount of $2,100,000.

 

 

 

 

SUMMARY:

 

Approval of Amendment Number 4 for the provision of Legal Process Service with ABC Legal Services, Inc. will allow the Department of Child Support Services to establish and enforce court orders for the financial and medical support of children. 

 

 

 

 

 

BACKGROUND INFORMATION:

 

The Department of Child Support Services (CSS) enhances the quality of life for children and families by establishing and enforcing court orders for the financial and medical support of children.  As a standard business practice, CSS contracts for legal process service to personally serve legal documents including, but not limited to:  Summons and Complaints; Summons and Petition; Order to Show Cause in Regarding Contempt; Registration of Foreign Support Order; Subpoenas; Expedited Process; Judgment Debtor Exam, Judgment; Court Order after Hearing; Wage Assignments, and Order to Defendant.

 

On April 9, 2013, as the result of a Request for Proposals, the Board authorized Contract MA-027-13011154 known as MA-027-13011982 with ABC Legal Services, Inc. for the provision of legal process services in support of CSS in an amount not to exceed $350,000 renewable for four one-year terms.

 

On April 1, 2014, CSS obtained the Board's authorization to execute the First Amendment, renewing the contract with ABC Legal Services, Inc. for the second one-year term for the period of May 6, 2014, through May 5, 2015, in the amount not to exceed $350,000. 

 

On March 24, 2015, CSS obtained the Board's authorization to execute the Second Amendment, increasing the existing contract by $100,000, in amount not to exceed $450,000 for the period of May 6, 2014, through May 5, 2015, and renewing for the period of May 6, 2015, through May 5, 2016, in an amount not to exceed $450,000.  CSS’s request to increase the contract supported an initiative to reduce the time it takes CSS to obtain financial and medical support for the child.  CSS reduced average time from case opening to first payment by 45 days and continues to focus on improving the delivery of our services to customers.

 

On March 22, 2016, CSS obtained the Board's authorization to execute the Third Amendment, renewing the contract with ABC Legal Services, Inc. for the fourth one-year term for the period of May 6, 2016, through May 5, 2017, in the amount not to exceed $450,000. 

 

CSS is requesting your Board's authorization to execute Amendment Number 4 to renew the service contract for the period of May 6, 2017, through May 5, 2018, in an amount not to exceed $400,000 for the fifth and final year of contract services. ABC Legal Services is averaging 7,800 served documents a year with the majority being Summons and Complaints to establish child support and Court Orders/Motions for court appearances. As this is the final year of contract, CSS will be requesting proposals for a continuation of contract services at the end of this contract year.  Services provided by this vendor have been satisfactory.

 

This contract includes subcontractors who will be identified on an as-needed basis for legal process services.  See Attachment D for information regarding subcontractors and Contract Summary Form.

 

 

 

FINANCIAL IMPACT:

 

Appropriations for this renewal are included in the FY 2016-17 Modified Budget and will be included in the budgeting process for FY 2017-18.

 

The agreement contains language, permitting reduction or termination without penalty if approved funding or appropriations are reduced or terminated.

 

 

 

STAFFING IMPACT:

 

N/A

 

 

 

ATTACHMENT(S):

 

Attachment A - Amendment Number 4 to Contract MA-027-13011154
Attachment B - Original Contract MA-027-13011154, and Amendments 1-3
Attachment C - Redlined/Highlighted Contract MA-027-13011154
Attachment D - Contract Summary Form