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Agenda Item
ASR
Control 06-000266 |
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MEETING DATE: |
03/07/06 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
1, 3 |
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SUBMITTING
Agency/Department: |
Resources and Development Management Department (Approved) |
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Department contact
person(s): |
Clark Shen (714) 567-6568 |
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Rick Garza
(714) 567-6567 |
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Subject: Select A-E - JYC & YGC Facilities
Planning Assess.
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ceo Concur |
County
Counsel Review |
Clerk of the Board |
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Concur |
Approval Not Required |
Discussion |
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3 Votes Board Majority |
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Budgeted: Yes |
Current Year Cost:
N/A |
Annual Cost:
N/A |
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Staffing Impact: No |
# of Positions:
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Sole Source:
No |
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Current Fiscal Year Revenue: N/A |
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Funding Source: Criminal
Justice (104):100% |
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Prior Board Action: Board
adopted FY 2005-06 Budget in June 2005. |
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RECOMMENDED ACTION(S)
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1. |
Find that the proposed project is Statutorily Exempt from the provisions of CEQA pursuant to Section 1522 of the CEQA Guidelines. |
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2. |
Select DMJM H&N as the primary firm and Dougherty + Dougherty Architects LLP as the alternate firm. |
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3. |
Authorize the Director of Resources and Development Management Department, or a designee, to negotiate an agreement with the primary firm and submit it to the Board for approval. |
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4. |
In the event an agreement cannot be negotiated with the primary firm, authorize the Director of Resources and Development Management Department, or a designee, to negotiate an agreement with the alternate and submit it to the Board for approval. |
SUMMARY:
Select DMJM H&N as the primary firm and Dougherty + Dougherty Architects LLP as the alternate for providing A-E Services for Probation Department / Joplin Youth Center and Youth Guidance Center Facilities Planning Assessments (104-104-P601-1900 & 104-104-P602-1900).
BACKGROUND INFORMATION:
This project provides for a comprehensive facility assessment for budget planning for Joplin Youth Center in Trabuco Canyon and for Youth Guidance Center in Santa Ana. Both facilities are over 35 years old. A detailed analysis of buildings and infrastructures with estimated costs for repairs versus replacements will be essential for the County's long term strategies to extend the life cycles of these facilities.
EVALUATION PROCESS AND RECOMMENDATIONS:
The project is not considered complex. In accordance with Section 3.6 of the Contract Policy Manual, it was determined that a Statement of Qualifications (SOQ) process would be used for A-E selection. On December 20, 2005 RDMD notified A-E firms listed from the Department's consultant database to solicit interest in providing A-E Services for this project. In addition, the project was advertised on the County's Internet Web page to solicit interest from A-E's not included in the database. Ten (10) A-E firms submitted proposals and expressed their interest in providing design services for this project.
On February 2, 2006 submittals from the ten (10) candidates A-E firms were reviewed and scored by an evaluation committee composed by RDMD and Probation Department staff. Firms were evaluated based upon experience in similar projects, availability of adequate staff, references, and other relevant criteria. The following is the ranked slate of firms for this project.
1. DMJM H&N
999 Town & Country Road
Orange, CA 92868
2. Dougherty + Dougherty Architects LLP
3194D Airport Loop
Costa Mesa, CA 92626
3. Gafcon, Inc.
23832 Rockfield Blvd., Suite 125
Lake Forest, CA 92630
Based on the above ranking, staff recommends your Board select DMJM H&N as primary A-E firm and Dougherty + Dougherty Architects LLP as the alternate A-E firm for this project.
PROFESSIONAL LIABILITY INSURANCE:
RDMD and CEO/Risk Management have concluded that Professional Liability Insurance is required by the contract in the amount of $1,000,000.
LEGAL REQUIREMENTS:
CEQA Compliance: The proposed project is Statutorily Exempt from the provisions of CEQA. CEQA Guidelines Section 15262 provides for the exemption of project involving only feasibility or planning studies for possible future actions, which have not been approved, adopted or funded.
General Plan: Not applicable
FINANCIAL IMPACT:
N/A
STAFFING IMPACT:
N/A
REVIEWING AGENCIES:
RDMD Planning
Probation
EXHIBIT(S):
Exhibit A - Evaluation Summary
Exhibit B - Evaluation Score Sheets