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Agenda Item
ASR
Control 10-000018 |
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MEETING DATE: |
01/26/10 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
Treasurer-Tax Collector (Approved) |
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Department contact
person(s): |
Colleen Avila 714-834-3968 |
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Robert Esparza 714-834-3291 |
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Subject:
Approve Agreement with Vavrinek,
Trine, Day & Co., LLP
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ceo Concur |
County
Counsel Review |
Clerk of the Board |
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Concur |
Approved Agreement to Form |
Consent Calendar |
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3 Votes Board Majority |
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Budgeted: Yes |
Current Year Cost:
$24,945 |
Annual Cost:
$49,890 for the additional two years |
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Staffing Impact: No |
# of Positions:
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Sole Source:
No |
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Current Fiscal Year Revenue: N/A |
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Funding Source: 100%
cost recoverable |
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Prior Board Action: N/A
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RECOMMENDED ACTION(S):
Authorize the Treasurer Tax Collector’s Deputy Purchasing Agent to execute Agreement No. MA-074-10011955 with Vavrinek, Trine, Day & Company, LLP (VTD) for a three-year term, renewable for two one-year terms in an amount not to exceed $74,835 for the first term beginning January 26, 2010 through January 25, 2013.
SUMMARY:
The Treasurer-Tax Collector requests that the Board of Supervisors approve an Agreement with Vavrinek, Trine, Day and Company, LLP (VTD) in an amount not to exceed $74,835 for an annual audit to be conducted in order to determine the County Treasury’s compliance with California Government Code Sections 27130-27137.
BACKGROUND INFORMATION:
The Treasurer-Tax Collector (TTC) solicited bids for the Annual Treasurer’s Compliance Audit Services (RFP#074-512779-TE).
Seven proposals were received as follows from:
· Orange County Internal Audit, $75,000
· Vavrinek, Trine, Day & Company, LLP $74,835
· EOAG, Inc. $108,000
· Sotomayor & Associates, LLP, $128,024
· Teaman, Ramirez & Smith, Inc., $120,000
· Link, Murrel and Company, $123,000
· Macias, Gini & O’Connell LLP, $120,000
The RFP Evaluation committee reviewed the bids, and determined Vavrinek, Trine, Day & Company, LLP (VTD) was the most responsive bidder to meet all the RFP specifications.
California Government Code Section 27134 requires the County Treasury Oversight Committee to cause an annual audit to be conducted to determine the County Treasury’s compliance with California Government Code Sections 27130-27137. The award of this contract is a necessary step in fulfilling the aforementioned requirement.
Members of the RFP Evaluation Committee met formally on November 20, 2009 to assess each individual firm using a standardized set of criteria. Members of the committee were from the following County agencies:
· One executive manager and two managers from the Treasurer Tax Collector’s Office
· One manager from the Auditor-Controller’s Office
· One executive manager from the County Executive Office
The criteria included company background & experience, understanding of the scope of work, compliance with the RFP, compliance with County’s terms and conditions and price.
The outcome of this process has produced Vavrinek, Trine, Day & Company, LLP as the final recommendation of the committee.
On December 10, 2009 the Treasury Oversight Committee met to review the recommendation made by the RFP Evaluation Committee. They approved the selection of Vavrinek, Trine, Day & Company, LLP and recommended that this action be moved to the Board of Supervisors for approval.
A copy of the Agreement is on file with the Clerk of the Board.
FINANCIAL IMPACT:
N/A
STAFFING IMPACT:
N/A
ATTACHMENT(S):
RFP Evaluation Summary and indivdual Evaluation Committee Score Sheets