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Agenda Item
ASR
Control 10-001850 |
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MEETING DATE: |
01/25/11 |
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legal entity taking action: |
Board of Supervisors |
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board of supervisors
district(s): |
All Districts |
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SUBMITTING
Agency/Department: |
OC Public Works
(Approved) |
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Department contact
person(s): |
Ignacio G. Ochoa (714) 667-3213 |
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Victor Valdovinos (714) 955-0221 |
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Subject:
Annual Contract for Fence and
Gate Repair
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ceo Concur |
County
Counsel Review |
Clerk of the Board |
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Concur |
Approved Agreement to Form |
Consent Calendar |
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3 Votes Board Majority |
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Budgeted: Yes |
Current Year Cost:
$200,000 |
Annual Cost:
N/A |
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Staffing Impact: No |
# of Positions:
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Sole Source:
No |
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Current Fiscal Year Revenue: N/A |
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Funding Source: Road
Fund 115: 10%; Flood Fund 400: 40%; Flood Fund 404: 50% |
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Prior Board Action: N/A
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RECOMMENDED ACTION(S):
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1. |
Find that the proposed project is Categorically Exempt (Class 1) from provisions of CEQA pursuant to Section 15301 of the CEQA Guidelines. |
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2. |
Authorize the County Purchasing Agent or his authorized Deputy to execute Contract MA-0080-11010985 with Quality Fence, Inc. for repairs to fences and gates on various County facilities commencing on February 1, 2011 through January 31, 2012 in an amount not to exceed $200,000 with the option to renew annually for four one-year periods per Board policy. |
SUMMARY:
Authorizing the County Purchasing Agent or his authorized Deputy to execute Contract MA-080-11010985 with Quality Fence, Inc. in an amount not to exceed $200,000 will provide for repairs to damaged fences and gates at County road and flood control facilities.
BACKGROUND INFORMATION:
The current workload for necessary fence and gate repairs exceeds the availability of the County's in-house work force and using a private service will allow for timely repair of damaged fences and gates at County road and flood control facilities throughout Orange County.
On September 28, 2010, OC Public Works issued an Invitation for Bids for Fence and Gate Repair through the County's on-line bidding system, BidSync. Three hundred thirty-six vendors were notified with approximately 43 vendors viewing the IFB. Six proposals were received, and based on the unit cost of 23 pre-determined bid items in the bid proposal; the following provides a summary of bids received.
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Firm |
Unit Cost Bid |
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Quality Fence, Inc., Paramount, CA |
$ 3,878 |
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Total Fence Solutions, Castaic, CA |
$ 5,313 |
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Valley Cities Gonzales Fence, Norco, CA |
$ 5,928 |
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Moore Fence Company, Perris, CA |
$ 8,663 |
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Alcorn Fence, Orange, CA |
$ 9,808 |
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Son-Mex Construction, Inc., Carson, CA |
$11,163 |
After analysis of the bids by OC Public Works Procurement Services, staff concluded that Quality Fence is the lowest, responsive, responsible bidder and execution of contract is recommended. The proposed Contract contains language that permits reductions or termination of the Contract immediately without penalty if approved funding or appropriations are not forthcoming. This Contract will provide a critical service need for repairs of fences and gates to the Road and Flood Control facilities throughout Orange County. The low bidder's performance record has been reviewed and found satisfactory.
Compliance with CEQA: The proposed project is Categorically Exempt (Class 1) from the provisions of CEQA pursuant to Section 15301 of the CEQA Guidelines.
FINANCIAL IMPACT:
N/A
STAFFING IMPACT:
N/A
ATTACHMENT(S):
Attachment A - Contract