Agenda Item   

AGENDA STAFF REPORT

 

                                                                                                                        ASR Control  12-001726

 

MEETING DATE:

01/15/13

legal entity taking action:

Board of Supervisors

board of supervisors district(s):

All Districts

SUBMITTING Agency/Department:

Sheriff-Coroner   (Approved)

Department contact person(s):

Mark Billings (714) 647-1833 

 

 

Tim Moy (714) 647-1854

 

 

Subject:  Purchase Order with Staples Contract & Commercial, Inc. dba Staples Advantage

 

      ceo Concur

County Counsel Review

Clerk of the Board

Concur

N/A

Consent Calendar

 

 

3 Votes Board Majority

 

 

 

    Budgeted: Yes

Current Year Cost: $8,674

Annual Cost: N/A

 

 

 

    Staffing Impact: No

# of Positions:

Sole Source: No

    Current Fiscal Year Revenue: N/A

    Funding Source: Proposition 172: 100%

 

    Prior Board Action: N/A

 

RECOMMENDED ACTION(S):

 

Authorize the County Purchasing Agent or his authorized Deputy to execute one-time Purchase Order PO-060-13011455 with Staples Contract & Commercial, Inc. dba Staples Advantage, for toner purchases ordered on 7/18/12, in an amount not to exceed $8,674.

 

 

 

 

SUMMARY:

 

The Sheriff-Coroner requests approval of a one-time purchase order with Staples Contract & Commercial, Inc. dba Staples Advantage, for toner purchases that were ordered on 7/18/12, in an amount not to exceed $8,674.

 

 

 

BACKGROUND INFORMATION:

 

Every few years the Orange County Intelligence Assessment Center submits an order for bulk toner supplies for their office equipment.  An order was placed in July 2012 for a large amount of Dell toner needed for new office equipment being installed in OCIAC's new offices.  The toner was ordered from Staples Contract & Commercial, Inc. dba Staples Advantage using the Regional Cooperative Purchasing Alliance Contract with this vendor, issued by the County Procurement Office.  It was later determined that the specific brand of toner ordered is not on the Regional Cooperative Purchasing Alliance Contract.   It is therefore requested that the Board approve a one-time purchase order for this purchase, so that payment can be made for the toner that has been delivered and used.

 

 

 

FINANCIAL IMPACT:

 

Funding is available for this purchase in the FY 2012-13 budget for Budget Control 060, Sheriff-Coroner.

 

 

 

STAFFING IMPACT:

 

N/A