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Agenda Item
ASR
Control 25-000831 |
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MEETING
DATE: |
12/16/25 |
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legal entity taking action: |
Board
of Supervisors |
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board of supervisors district(s): |
All
Districts |
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SUBMITTING Agency/Department: |
Sheriff-Coroner (Approved) |
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Department contact person(s): |
Brian
Wayt (714) 647-1803 |
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Dave
O'Connell (714) 935-6844 |
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Subject: Renew Third Amendment Hunter
Consulting Inc., DBA HCI Environmental Service
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ceo CONCUR |
County Counsel Review |
Clerk of the Board |
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Concur |
Approved
Agreement to Form |
Discussion |
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3
Votes Board Majority |
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Budgeted: Yes |
Current Year
Cost: $268,493 |
Annual Cost: FY 2026-27 $431,507 |
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Staffing Impact: |
No |
# of Positions: |
Sole Source: No |
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Current Fiscal Year Revenue: N/A
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Prior Board Action: 12/17/2024 #14, 2/8/2022 #S19E |
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RECOMMENDED
ACTION(S):
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1. |
Find that the project is categorically
exempt from the California Environmental Quality Act (CEQA), Class 1
(Existing Facilities) pursuant to CEQA Guidelines, Section 15301. |
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2. |
Authorize the County Procurement Officer
or Deputized designee to execute Amendment Number Three to renew, and revise
Attachment B, Compensation and Pricing Provisions, Section 2 - Fees and
Charges to the Hunter Consulting, Inc., DBA HCI Environmental &
Engineering Service contract for Lead Remediation Services, effective
February 11, 2026, through February 10, 2027, in an amount not to exceed
$700,000, for a new cumulative amount of $3,500,000. |
SUMMARY:
Approval of Amendment Number Three
to renew the contract with Hunter Consulting, Inc., DBA HCI Environmental &
Engineering Service will allow the Sheriff-Coroner Department to continue to
replace and dispose of lead contaminated and bio-hazard filters to keep a safe
and healthy work environment.
BACKGROUND
INFORMATION:
Firing ranges at Sheriff-Coroner
Department (Sheriff) facilities and mobile pistol ranges are equipped with High
Efficiency Particle Arresting (HEPA) filters that filter lead in the air
generated as ammunition is fired. Removing lead from the air minimizes
environmental impact and eliminates regulatory concerns. The Coroner's Facility
and certain areas of the Jail Facilities are also equipped with HEPA and
charcoal filters that filter biohazardous materials from the air. Sheriff
requires lead filter changes and contaminated filter removal services at three
shooting ranges and two mobile pistol ranges. Additionally, filter changes at
the Coroner and Jail Facilities also require the changing and removal of
contaminated filters.
On December 29, 2021, an Invitation
for Bid was issued for filter change and removal services. Two bids were received and evaluated. Hunter
Consulting Inc., DBA HCI Environmental & Engineering Service (HCI) was deemed
to be the most responsive, responsible bidder.
The table below details the recent
contract history with HCI.
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Board of Supervisors (Board) Approved |
Amendment Number or Contract |
Contract Term |
Contract Amount |
Comments |
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2/8/22 |
Contract |
2/11/22 -
2/10/25 |
$2.1
million |
New
Contract was approved by the Board. |
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n/a |
One |
2/11/22 -
2/10/25 |
- |
Amendment
Number One to add items to the contract was issued administratively pursuant
to County’s 2021 Contract Policy Manual Section 3.3-102. |
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12/17/24 |
Two |
2/11/25 -
2/10/26 |
$700,000 |
Board
approved Amendment Number Two. |
The contract with HCI provides for the
removal and replacement of air filters at various sheriff locations including
firing ranges, the Coroner and Jail Facilities. All hazardous waste disposal
will be conducted to the satisfaction of the California Department of Toxic
Substances Control and in accordance with all pertinent federal, state and
local codes and regulations.
Sheriff now requests Board approval to
execute Amendment Number Three to renew the contract with HCI for the
above-mentioned services, effective February 11, 2026, through February 10,
2027, in an amount not to exceed $700,000, for a new cumulative amount of $3.5
million, as noted in the Recommended Action. Attachment B, Compensation and
Pricing Provisions, Section 2 - Fees and Charges was revised in its entirety
and reflects a three percent increase to the cost per filter and the hourly
labor rate. This contract is renewing for the final year. Prior to contract
expiration, Sheriff will issue an Invitation for Bid to continue these
services.
The Contractor’s performance has been confirmed as satisfactory. Sheriff has verified that there are no concerns that
must be addressed with respect to Contractor's ownership/name, litigation
status or conflicts with County interests. The Orange County Preference Policy
is not applicable to this contract renewal. This contract does not include
subcontractors or pass through to other providers. See Attachment B for
Contract Summary. An analysis was completed to verify the contract provides the
County with persons specially trained, experienced, expert and competent to
perform the special services in accordance with the law.
Compliance
with CEQA: The
proposed project is
Categorically Exempt (Class 1)
from the provisions of CEQA pursuant to CEQA Guidelines Section 15301 because the project
involves maintenance and operation of a public facility, involving no expansion
of use beyond existing use.
FINANCIAL
IMPACT:
Appropriations for this contract
are included in Budget Control 060 FY 2025-26 Budget and will be included in
the budgeting process for future years. In the event funding is reduced or
terminated, the County may renegotiate the level of services and/or terminate
the contract, as necessary
STAFFING
IMPACT:
N/A
ATTACHMENT(S):
Attachment
A - Amendment Number Three to Contract MA-060-22011008
Attachment B - Contract Summary Form